Warehouse SAP and Handheld Solution

The City of San Diego is seeking a mobile software solution to enhance warehouse operations through integration with its SAP ECC environment, as outlined in RFP #10090526-27-Y. The contract requires a fully functional, SAP-certified application compatible with Zebra TC22 and ZQ511 handheld devices and ZD421 label printers, capable of seamless online and offline data capture with real-time synchronization to SAP. The solution must support barcode scanning, digital signatures, photo attachments, and auto-population of SAP fields using the City’s Microsoft Intune MDM platform. Performance is to be delivered under a one-year initial term with the potential for up to four additional one-year extensions, totaling five years. All work must be performed in compliance with City-specific technical standards, and the Contractor is responsible for project execution, training, and system integration. Proposals must be submitted electronically via the PlanetBids portal by August 17, 2026, with authorized electronic signatures; hard copies may be required if electronic signatures are not properly validated. Evaluation of proposals will be based on responsiveness to the RFP, staffing qualifications, past performance, price, and a mandatory technical demonstration, with an additional bonus of up to 12 percentage points awarded for participation by Small or Emerging Local Business Enterprises. The City emphasizes best value over lowest price and will not award based solely on cost. Key requirements include strict adherence to business integrity standards, including background checks for all personnel, criminal conviction disclosures via Attachment A, and certification of compliance with non-discrimination, ADA, and drug-free workplace policies. Contractors must register in the City’s vendor system, ensure all employees wear photo identification badges on-site, and may be subject to fingerprinting for sensitive assignments. Invoicing is to be submitted monthly via the City’s web-based portal, with payment contingent on annual appropriations. The Contract Administrator is Thomas Sawade, and while no COTR is specified, the City retains authority to inspect and accept all deliverables at the specified delivery location, with risk of loss remaining with the Contractor until acceptance. No federal clauses apply; the procurement operates under local municipal procedures with no UEI, CAGE, or SAM.gov requirements.