Water and Wastewater Parts, Repairs, and Maintenance Services

Hillsborough County intends to award a sole source contract to TSC Jacobs Florida, LLC for the ongoing and as-needed procurement of water and wastewater parts, repairs, and related maintenance services over a five-year period, with an estimated total value of $4,934,870. The contract is justified under Section 3-205(2)(e) of the County’s Procurement Policy because TSC Jacobs, Inc. is the exclusive authorized representative for multiple OEM manufacturers whose equipment is standardized across the County’s water, reclaimed water, and wastewater facilities, including Biorem Technologies, CROM, LLC, Gardner Denver Nash, and others. This exclusivity is essential to maintain regulatory compliance with DEP and EPA permits, ensure system reliability, and avoid costly redesigns or operational disruptions that would result from using non-OEM-certified components. The scope includes labor services at specified hourly rates for foremen, mechanical, electrical, and SCADA personnel—both regular and overtime—along with parts and equipment purchases at a 15% discount off list price, ancillary parts, design submittal packages, mobilization, and heavy equipment services. All work must be conducted under approved purchase orders, with F.O.B. Destination terms placing risk of loss on the vendor until delivery and acceptance occurs at the jobsite in Hillsborough County, Florida. The contract does not include options or renewals but reserves the County’s right to extend the term, modify the scope, or adjust the award based on changing needs. TSC Jacobs Florida, LLC is required to comply with Florida’s E-Verify mandate, ensuring all employees are authorized to work in the U.S., and must obtain sworn affidavits from subcontractors affirming the same. The vendor must also meet any specified DM/DWBE subcontracting goals outlined in the ordering documents, reporting monthly payments to certified minority and women-owned businesses via the County’s B2GNOW system and securing prior written approval before substituting subcontractors. Contract modifications must be documented through formal change orders, and unauthorized work is not reimbursable except in emergencies. The vendor must indemnify the County for damages arising from its performance, with liability capped at the contract value, and maintain all records in compliance with Florida’s Public Records Law, making them available for inspection upon request. Invoicing must be submitted electronically via email to designated County financial offices, including the purchase order number, vendor details, and invoice information, with payments processed via ACH or check. No formal FAR clauses apply,