Air Compressor Preventive Maintenance and Emergency Repair Services for Sterile Processing Department (SPD)

San Mateo Medical Center is soliciting proposals for preventive maintenance and emergency repair services for air compressors serving its Sterile Processing Department, with the solicitation number 66600-2526-255 and a response deadline of August 19, 2026. The contract is administered by the County of San Mateo under its Health division, with all correspondence and invoicing directed through official county channels in Redwood City and San Mateo, California. While the contract does not include standard Federal Acquisition Regulation clauses, it incorporates locally developed contractual provisions addressing critical compliance, insurance, and operational requirements. The work must be performed at SMMC facilities, with compliance obligations centered on HIPAA, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, California labor laws including prevailing wage requirements, and the San Mateo County Living Wage Ordinance. Contractors are required to designate a Section 504 compliance coordinator if they employ 15 or more individuals and must report any discrimination complaints to federal or state agencies within 30 days, as well as any potential federal health care violations within 15 days. All subcontractors must be notified of and adhere to the Living Wage Ordinance, and contractors must certify this notification to the County. The contract’s performance is governed by referenced but unprovided exhibits detailing service scope, performance metrics, and payment terms, leaving key elements such as duration, pricing structure, and exact work location undefined in the available documentation. No evaluation factors, contract type classification, or estimated value are specified, and there is no mention of FOB terms, delivery schedules, or packaging standards. Invoicing must be submitted electronically to a designated county accounts payable email, and while inspection and acceptance are conducted by the County, no formal COR or contracting officer is named. Attachments mandate adherence to HIPAA Business Associate requirements, Section 504 compliance protocols, intellectual property protections, and vendor access policies. The absence of UEI or CAGE code requirements, size status certifications, or socioeconomic classifications indicates the contract is not bound by federal small business or socioeconomic set-aside rules. Contractors must ensure all operations, including data handling and staff behavior, meet stringent healthcare compliance standards, and failure to report violations or comply with labor or accessibility mandates constitutes material breach. The County retains broad audit, inspection, and termination rights to enforce adherence to local ordinances and state and federal law.