CR25-294216.FMD.EmergencyGenMaint

The California Department of General Services is soliciting emergency generator maintenance services at the California Natural Resources Agency facility located at 715 P Street in Sacramento, California, under solicitation number 0000039846. The contract requires comprehensive preventive maintenance, emergency and foreseeable repairs, annual two-hour load bank testing conducted in accordance with NFPA 110 standards, and up to 12 hours of technical support per year, all to be performed during normal business hours except for the required annual load test. The work must be carried out by a contractor holding a valid Class C-10 Electrical license, using new or manufacturer-equivalent parts, and complying with California Building Standards Code Title 24 and Caterpillar generator specifications. The contract has a three-year term, with the first service due within 30 days of award and subsequent services not occurring more often than every 175 days. Performance is limited to on-site operations at the specified location, with all inspections and acceptances conducted by the state's FMD Contract Administrator based on strict adherence to technical and safety standards. The solicitation follows a Lowest Price Technically Acceptable evaluation method, where award is determined solely by the lowest evaluated bid after applying applicable preferences and incentives. Small Business respondents receive a 5% price preference, while Disabled Veteran Business Enterprise participation triggers tiered incentives ranging from 1% to 5% based on the level of DVBE involvement, with a minimum 3% DVBE participation requirement. Bidders must submit a complete package including certifications for Small Business and DVBE status, proof of insurance with additional insured and waiver of subrogation endorsements, a detailed cost sheet listing line items for maintenance, parts, and labor, and compliance documentation for the Darfur Contracting Act and California Civil Rights laws. The contract enforces strict on-site access protocols requiring identification, temporary passes, sign-in logs, and uniforms with name tags. All contract terms, including pricing, are public records under state law, and the State retains full control over building access clearances. Bids must be physically delivered by the August 26, 2026 deadline via mail or hand delivery to the specified West Sacramento address; electronic submissions are not accepted. The estimated contract value ranges between $110,100 and $170,100, with the upper limit including the maximum allowable $60,000 contingency for unforeseeable repair parts over the contract term.