Water Tanker/Pump Repair

Request for Quote (RFQ): Water Tanker/Pump Repair

                                FA930126Q0030

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
   
    

Solicitation number FA930126Q00301 is issued as a request for quotation (RFQ) for Fire Truck Water Tanker/Pumper Repair.

This acquisition is set aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
 

Background:

The 412 Logistics Readiness Squadron Vehicle Management Flight needs contracted vendor services to replace the agent water tank assembly and associated components on Fire Department Water Tender with registration number 11L00144, which was delivered to Vehicle Management with multiple leaks on top of the tank and a noticeable sag in the center when fully loaded, causing the tank to rub the body and damage the exterior integrity of the tank. Upon inspection, it was found that the damage was a result of the structural integrity of the agent tank that had diminished over the years. It is beyond the capabilities of the vehicle management flight technicians to repair. See attached SOW for further information and included photos of the vehicle for reference.

Product service code (PSC) J042 and North American Industry Classification System (NAICS) 811310 are being considered for this requirement.

Basis for Award: Comparative Evaluation
The Government intends to award a contract to the responsible offeror whose quotation, conforming to the solicitation, is determined to represent the best value to the Government.

Evaluation Methodology
In accordance with RFO 12.203, the Government will utilize a Comparative Evaluation process. Rather than rating or scoring each quotation individually against a rigid, predetermined evaluation rubric, the Government will compare all received quotations directly against one another to identify which submission offers the most advantageous solution.

Evaluation Factors for Comparison
The Government will compare quotations based on the following factors to determine which provides the best overall value:

Evaluation Factors:

*Technical Capability - the Government will compare the proposed features, methods, and technical solutions of each quotation directly against the others. The goal is to determine which proposed approach provides the greatest benefit, utility, and likelihood of successfully meeting or exceeding the requirements outlined in the Statement of Work (SOW).

*Past Performance - the Government will compare the recent and relevant past performance records of the competing offerors. The Government may utilize the Contractor Performance Assessment Reporting System (CPARS) and other independent government or commercial sources to determine which offeror presents the lowest performance risk and the highest probability of success.
 

*Price -the Government will compare the proposed prices to ensure they are fair and reasonable. Price will be evaluated in conjunction with the non-price factors to determine if the relative benefits of a specific quotation justify its proposed cost.

*Delivery and warranty
 

Selection Decision:
Because this is a comparative evaluation, the Government is not required to establish a predefined rating scale. The Government reserves the right to select a quotation that is not the lowest priced if the direct comparison reveals that the technical superiority or stronger past performance of a higher-priced quotation provides a better overall value to the Government. The final decision will be based on a documented rationale explaining why the successful quotation is the best value for the Government.

1. The tasks to be carried out include:

• Complete Replacement: Safely remove the structurally degraded agent water tank assembly and all associated failing components.

• Structural Integrity: Install a new water tank assembly capable of fully supporting the maximum loaded water capacity without sagging, bowing, or rubbing against the vehicle's exterior body.

• System Integration: Ensure all plumbing, valves, and water delivery components are correctly integrated with the new tank and are completely leak-free under operational pressure.

• Exterior Restoration: Complete all necessary specialized painting, coating, and bodywork required to restore the exterior integrity of the vehicle, matching the required Fire Department specifications.

1. Description of requirements:
    

• The vendor must have proven hands-on experience servicing KME fire apparatus’ and possess the necessary tooling and diagnostic capabilities specific to KME systems.
   
• Formal KME service center certification is not mandatory; however, the vendor must guarantee that all maintenance and repairs meet or surpass KME manufacturer specifications.
   

1.  Estimated period of performance: 240 Days ARO.

1. A list of solicitation provisions that apply to the acquisition:

52.203-18     Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation.

52.204-7        System for Award Management-Registration. (Deviation 2026-O0038)

52.212-1        Instructions to Offerors-Commercial Products and Commercial Services. (Deviation 2026-O0038)

52.225-4        Buy American-Free Trade Agreements-Israeli Trade Act Certificate. (Deviation 2026-O0038)

52.240-90     Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-O0038)

252.203-7005            Representation Relating to Compensation of Former DoD Officials.

252.204-7017              Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services-Representation.

252.204-7024              Notice on the Use of the Supplier Performance Risk System.

252.204-7025              Notice of Cybersecurity Maturity Model Certification Level Requirements.

252.225-7055              Representation Regarding Business Operations with the Maduro Regime.

252.225-7059              Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region-Representation.

       252.237-7024               Notice of Continuation of Essential Contractor Services.
 

(vi) A list of contract clauses that apply to the acquisition:  

52.203-19     Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements.

52.204-13     System for Award Management-Maintenance. (Deviation 2026-O0038)

52.209-6        Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Deviation 2026-O0038)

52.209-10     Prohibition on Contracting with Inverted Domestic Corporations. (Deviation 2026-O0038)

52.212-4        Terms and Conditions-Commercial Products and Commercial Services. (Deviation 2026-O0038)

52.219-6        Notice of Total Small Business Set-Aside. (Deviation 2026-O0038)

52.222-3        Convict Labor. (Deviation 2026-O0038)

52.222-19     Child Labor-Cooperation with Authorities and Remedies. (Deviation 2026-O0038)

52.222-36     Equal Opportunity for Workers with Disabilities. (Deviation 2026-O0038)

52.222-50     Combating Trafficking in Persons. (Deviation 2026-O0038)

52.222-90     Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision 1)

52.223-23     Sustainable Products. (Deviation 2026-O0038)

52.225-3        Buy American-Free Trade Agreements-Israeli Trade Act. (Deviation 2026-O0038)

52.226-8        Encouraging Contractor Policies to Ban Text Messaging While Driving.

52.232-33     Payment by Electronic Funds Transfer-System for Award Management.

52.232-40     Providing Accelerated Payments to Small Business Subcontractors.

52.233-3        Protest after Award. (Deviation 2026-O0038)

52.233-4        Applicable Law for Breach of Contract Claim. (Deviation 2026-O0038)

52.240-91     Security Prohibitions and Exclusions. (Deviation 2026-O0038)

52.244-6        Subcontracts for Commercial Products and Commercial Services. (Deviation 2026-O0038)

252.203-7000              Requirements Relating to Compensation of Former DoD Officials.

252.203-7002              Requirement to Inform Employees of Whistleblower Rights.

252.204-7012              Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2026-O0025)

252.204-7018              Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

252.204-7021              Contractor Compliance with the Cybersecurity Maturity Model Certification Level Requirements.

252.223-7008              Prohibition of Hexavalent Chromium.

252.225-7001              Buy American and Balance of Payments Program.

252.225-7002              Qualifying Country Sources as Subcontractors.

252.225-7056              Prohibition Regarding Business Operations with the Maduro Regime.

252.225-7060              Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

252.232-7003              Electronic Submission of Payment Requests and Receiving Reports.

252.232-7006              Wide Area Workflow Payment Instructions.

252.232-7010              Levies on Contract Payments.

252.237-7010              Prohibition on Interrogation of Detainees by Contractor Personnel.

252.237-7023              Continuation of Essential Contractor Services.

252.247-7023              Transportation of Supplies by Sea.

1.  Please submit any questions regarding this solicitation, in writing to the POC emails listed below:

Contract Specialist - Brian Wu at brian.wu@us.af.mil
 

Contracting Officer - Rebecca Snyder at rebecca.snyder.1@us.af.mil

1. Site Visit:

 A Site Visit is HIGHLY RECOMMENDED, but not mandatory, and will help to ensure that the quote is technically acceptable. Dismantling of the vehicle is not required, and will not be allowed, so photos are being provided if a site visit is not feasible. The Government will not pay any travel expenses to attend the site visit. All vendors interested in participation of site visit must send an email to the Contract Specialist, Brian Wu at brian.wu@us.af.mil and Contracting Officer, Rebecca Snyder at rebecca.snyder.1@us.af.mil NLT Monday, 24 Aug 2026, 4:00 PM PST. It will take a minimum of 72 hours to get vendor information through our Visitor Center and passes approved.

The anticipated date of site visit will be Tuesday, 01 Sep 2026 9:00 – 11AM. All questions before, or during site visit must be submitted in writing via email to the Contracting Officer. They will be answered and posted on SAM.gov. All questions need to be submitted by 03 Sep 2026 10:00AM PST.

Quote submissions are due to the Contract Specialist and Contracting Officer NLT 08 Sep 2026 4:00PM PST. Being end of the fiscal year (EOY) we have a very tight schedule; therefore, there will be no extensions on any of these timelines.

Required Info for Site Visitors to be sent to the Contract Specialist and Contracting Officer:

Include the visitor's name, date of birth (DOB), Driver’s License number and the state of issue (example-John Smith, DOB - MMDDYYYY; CA DL - 1234567). 

Incorrect information may delay and/or prevent pre-coordinated vetting and will delay base access. 

NOTE- All DRIVERS must have CURRENT registration and insurance documents with them.  Insurance documents may be provided via digital proof. A Real I.D. is now required to enter base, or a valid driver’s license with supporting documentation such as passport and birth certificate.

*** PLEASE NOTE: If no site visits are requested by 24 Aug 2026, the schedule will move up, and Q&A will close on 27 Aug 2026 at 4:00PM PST with quotes due NLT 04 Sep 2026 4:00PM PST.

All quotes submitted must be valid for a minimum of 30 days.