Welding Gas & Cylinder Rental

The City of Pasadena is seeking a vendor to provide welding gases and rental cylinders under an informal solicitation for Fiscal Year 2027, with the contract period running from July 1, 2026, through June 30, 2027. The primary purpose is to support routine maintenance, fabrication, repairs, and field operations across city facilities, with deliveries required to the City Yards at 323 W. Mountain Street, Pasadena, CA 91103. The vendor must supply new and unused welding gas cylinders, including UN1013 Carbon Dioxide (50lb and 20lb aluminum), UN1001 Acetylene (industrial size small), and UN1006 Argon (125 industrial size), with all pricing required to include federal, state, and local taxes as well as any applicable patent fees, royalties, or charges. The solicitation mandates a minimum of three years of experience supplying welding gas and cylinder rental services, with bidders required to submit detailed manufacturer specifications, brand names, and part numbers for each item. Award will be made to the lowest responsive and responsible bidder based entirely on the grand total price submitted, with price discrepancies resolved by prioritizing unit prices over item totals and item totals over the grand total. Bidders must register on the OpenGov portal, submit a Unique Entity Identifier from SAM.gov, and complete required forms including the Vendor Questionnaires (AA1, AA2, AA3 optional), IRS Form W-9, and the Legal Status Declaration. The vendor must also provide a current Pasadena business license, adhere to equal opportunity employment practices, and certify no federal funds were used to influence the award. Bid security equal to five percent of the total bid in the form of a redeemable electronic surety bond is required, and failure to execute the contract within fifteen days of award will result in forfeiture of the bond. Contractors must maintain commercial general liability insurance of at least $2 million per occurrence with the City named as an additional insured, provide factory warranties on all materials effective upon delivery and acceptance, and ensure all deliveries are completed within five business days of order placement during standard business hours Monday through Friday, excluding city holidays. The vendor must maintain adequate on-hand inventory to meet routine demand without relying on special orders and offer a will-call pickup option. Payment terms are net 30 days via an invoice submission portal, and funding is contingent on actual availability of appropriated funds. Price adjustments may be requested after the