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Wood Pole Inspection, Treatment, Repair, and UAV Inspection Services

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2026-RFP-0272State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Pasadena Water and Power is seeking proposals for the inspection, treatment, repair, and UAV inspection of approximately 11,000 wood poles within its electric distribution system. The project aims to ensure system reliability, public safety, and regulatory compliance by identifying decay, insect damage, and mechanical defects. Services include preservative treatments and reinforcement to extend the life of serviceable poles, as well as detailed documentation to assist in planning corrective maintenance and replacements. Under solicitation 2026-RFP-0272, the city is utilizing a Request for Proposals process to evaluate vendors based on technical competence, staffing, data management, and the ability to integrate modern tools like drones. Interested parties must submit their responses by November 5, 2026. The selection process will prioritize firms that demonstrate a strong technical approach to utility wood pole programs and a comprehensive understanding of safety and quality control procedures.

General Info

Agency

California → Water & Power Department, Power Delivery

NAICS

237130 - Power and Communication Line and Related Structures Construction

Place of Performance

CA, USA

Set-Aside

NONE

Documents

1

Wood Pole Inspection_ Treatment_ Repair_ and UAV Inspection Services.pdf

PDF

AI Contract Breakdown

Uniform Contract Format

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Timeline

3 updates
PhaseSolicitation
Posted

Solicitation

Deadline changed

Response deadline changed from Sep 29, 2026 to Oct 13, 2026.

Deadline changed

Response deadline changed from Oct 13, 2026 to Oct 29, 2026.

Notice updated

Response deadline changed from Oct 29, 2026 to Nov 5, 2026. The notice description changed.

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyCalifornia → Water & Power Department, Power Delivery
Contacts2 people available
OfficePasadena, CA, 91101, USA
Organization / AgencyCalifornia → Water & Power Department, Power Delivery
Office AddressPasadena, CA, 91101, USA
Contacts
Renea RangelManagement Analyst III
contact@example.gov
+1 (555) 000-0000
Antonio WatsonProject Manager
contact@example.gov
+1 (555) 000-0000

Interested Companies (4)

Volatus Aerospace USAWilmington, DE
Bay Systems consultingPALO ALTO, CA
Sierra Forestry ConsultingOakhurst, CA

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Full Description

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Pasadena Water and Power is a municipally owned and operated utility that provides electric and water service to the city of Pasadena. PWP owns, operates, and maintains a citywide electric distribution system that serves residential, commercial, institutional, and municipal customers throughout an approximately 23-square-mile service area. PWP's Power Delivery Division is responsible for the operation, maintenance, engineering, construction, and reliability of the electric distribution system. This work is performed through multiple functional groups, including Engineering, Transmission and Distribution, Meter, Substation Maintenance, Power Dispatch, and related support sections. These groups collectively support system reliability, public safety, emergency response, capital improvement projects, routine maintenance, and regulatory compliance. PWP's overhead distribution system includes approximately 11,000 wood poles, including both City-owned and jointly owned poles. The pole population includes poles located in streets, alleys, easements, rear property areas, and other locations that may present varying levels of access difficulty. Many poles support multiple facilities and attachments, including electric distribution conductors, transformers, streetlight equipment, communication attachments, grounding systems, guying, and related appurtenances. Wood pole inspection, treatment, repair, and documentation are essential to maintaining the integrity of PWP's overhead distribution system. Properly performed inspections help identify decay, insect damage, mechanical damage, pole-top defects, pole-line hardware issues, groundline deterioration, unsafe conditions, and potential General Order 95 infractions. Preservative treatment and approved reinforcement methods may extend the useful life of serviceable poles, while timely reporting allows PWP to plan corrective maintenance, replacement, or other follow-up work. The previous contract for these services was established through an Invitation for Bids process. For this procurement, PWP intends to use a Request for Proposals process to allow the City to evaluate proposer qualifications, inspection methodology, technical approach, staffing, data management capabilities, safety practices, quality control procedures, experience with utility wood pole programs, and ability to incorporate modern inspection tools, including drone/UAV services. This approach is intended to provide PWP with greater flexibility to select the firm that offers the best overall combination of technical competence, regulatory understanding, field capability, data quality, and value.
Addendum #1: Please use the See What Changed link to view all the changes made by this addendum.
Addendum #2: Please use the See What Changed link to view all the changes made by this addendum.
Addendum #3: Please use the See What Changed link to view all the changes made by this addendum.
Addendum #4: Please use the See What Changed link to view all the changes made by this addendum.

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