WRSU - Vertex 25ei CD Writer

This solicitation, RFQ-26-PHX-027, is a combined synopsis and solicitation issued by the Phoenix Area Indian Health Service under the Department of Health and Human Services for the procurement of a Vertex 25ei System with Starter Package and an Epson DS-530II Document Scanner, along with comprehensive technical support and maintenance services. The requirement is strictly set-aside 100% for American Indian and Alaska Native Small Businesses under the Buy Indian program, and only offerors certified as Indian Small Business Economic Enterprises (ISBEE) meeting the ownership, control, and earnings criteria outlined in 13 CFR Part 121 are eligible to respond. All submissions must be made in writing via email to Jeremy.Steel@ihs.gov, and oral offers are not accepted. Respondents must maintain an active registration in the System for Award Management (SAM) prior to award and be an Original Equipment Manufacturer (OEM) authorized dealer, distributor, or reseller. The equipment must be brand new, with no remanufactured or gray market items permitted. The system must support DICOM imaging, HIPAA-compliant encryption and de-identification, and provide secure offline backup for diagnostic studies. The contract encompasses a 5-year support and maintenance bundle, including one year of initial coverage plus a four-year advanced exchange maintenance package for both the Vertex 25ei system and the Epson DS-530II scanner. Technical support services include a four-hour remote installation and training session via phone, and ongoing assistance via telephone, email, and WebEx during Eastern Standard Time business hours (8:00 a.m. to 8:00 p.m.). The performance location is the Whiteriver Service Unit in Whiteriver, Arizona, with invoices required to be submitted through the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71. The Department of Health and Human Services, Phoenix Indian Medical Center, is tax-exempt under Arizona state law. Award will be made to the lowest-priced responsive and responsible offeror on an all-or-none basis, with price being the sole weighted evaluation factor at 100%. Pass/fail gates include socioeconomic status, SAM registration, equipment authenticity, vendor authorization, and the ability to deliver the full requirement. The original deadline for responses was June 16, 2026, but Amendment 1 has extended the submission deadline to June 22, 2