Z1DA--630-CSI-120 NY SPECT CT SITE PREP DESIGN BUILD

36C24224R0083 Page 1 of Page 30 of 123 Page 1 of Statement of Work Performance Period: 365 Calendar Days Description of Work: Provide turnkey services to include all labor, materials, tools, supervision, equipment, and safety necessary to design and construct the site preparation needed to install a new Nuclear Medicine GE SPECT CT for the Veteran s Affairs Medical Center, 423 East 23rd Street, New York, NY 10010 in accordance with manufacturer specifications and VA specifications at http://www.cfm.va.gov/til/specs.asp . Work shall meet all VA design guidelines and requirements. Equipment: GE 850ES NM/CT Nuclear Medicine Equipment. Specific Requirement: The Contractor shall furnish all labor, materials, tools, hardware, supervision, equipment, safety, drawing, rigging, permit, labeling, commissioning, and site visits necessary to perform the site preparation. At a minimum, the following shall be performed: Refer to the following attachment for detailed project information and requirements; additional information can be found in the VA Technical Information Library (TIL) https://www.cfm.va.gov/til/spec.asp#26 : Manufacturer spec NUC-M037844-FIN-02-A.pdf VA TIL Specification 001121 Design Build Spec 013200 Construction Documentation.doc 01 00 00 General Requirements 01 35 26 Safety Requirements 134900 Radiation Protection 233100 HVAC Ducts and Casings 237413 Packaged, Outdoor, Central Station AHU 238400 Humidity Control Equipment VA 2020 Imaging Services Design Guide VA 2023 HVAC Design Manual VA Directive: 1105_02_D_2018-08-29 Radiation Directive 630-CSI-120 - Doc A - Scope of Work Meeting Attendance_24.02.23_Redacted Previous 100% drawing for reference only 630-CSI-102 Gamma Cam revised 100%r The Contractor shall provide Architectural Engineering Design Services to the extent needed for the production of the Work. Those services shall be furnished by Architects and Engineers licensed in the jurisdiction where the Work will be performed. The Contractor shall provide a design drawing, red-line drawing, and as-built drawing. Refer to attachment 630-CSI-102 Gamma Cam revised 100%r.pdf for reference only. The Contractor shall provide full renovation of the radiology space, approximate total of 1,000 square feet. The renovated space shall have a main equipment room, control room, and injection room. The Contractor shall provide wall protection, a door holder, a hand wash station, a patient lift, a ceiling picture, a patient storage area, and a patient monitoring system with an intercom function between the main equipment room and the control room. The electrical outlet shall be in proximity to allow staff to inflate the machine to move patients. Oxygen, Medical Air, and Medical Vacuum locations shall be in proximity to allow staff access. Flooring shall be waterproofed and allow the Environmental Management Service to easily clean and sanitize. Clean and Dirty Laundry shall be built into the cabinet. The design shall allow the patient stretcher to go directly under the new SPECT CT. All design and construction shall be in accordance with the VA Imaging Service Design Guide, Manufacturer Specifications, and VA TIL Specification. The Contractor shall provide demolition of the existing rooftop unit, as well as all ancillary equipment and ductwork. The Contractor shall provide a new standalone Heating, Ventilation, and Air Conditioning system (HVAC) located in the Outpatient Clinic 7th Floor mechanical room, with a minimum cooling capacity of 20 tons, air flow of 2,000 CFM, and associated reheat, exhaust system, and ductwork, supply, and return ductwork and humidification system. The new HVAC maximum footprint is 20 feet by 5 feet. The new HVAC must have a separate dehumidification cooling coil. The new ductwork and grill shall minimize airflow directly onto patients and staff for comfort. The Contractor shall provide localized HVAC temperature control for all three rooms and integrate it with the existing building management system (Integrated Control). The HVAC shall utilize Glycol Chilled Water for cooling, also installed as part of this project. The Contractor shall provide a new Variable Frequency Drive (VFD) exhaust system capable of maintaining negative pressure in the injection room and main equipment room. All design and construction shall be in accordance with VA TIL Imaging Service Design Guide, TIL HVAC Requirement, and VA TIL specification. The Contractor shall provide any supplement cooling coil to the HVAC unit to meet the minimum required cooling capacity for the pandemic emergency, which is 100% outside air. The renovated space must be capable of maintaining VA temperature, humidity, and negative pressure requirements by using 100% outside air during pandemic emergency mode. The Contractor shall provide a new year-round glycol chiller with a minimum cooling capacity of 20 tons. The glycol chiller shall be located on the roof of Building 6, adjacent to the new HVAC system for SPECT CT. The Contractor shall provide all pumps, insulation, breaker, strainer, piping, valves, temperature and pressure gauges, air bleeder, labeling, and electrical necessary to connect the chilled glycol to the new HVAC. The Contractor shall fill the glycol system with 40% propylene glycol. The Contractor shall provide structural engineering service to design and install a new foundation for the chiller. The Contractor shall provide duct humidification capable of delivering at minimum of 25-liter water per hour and shall be capable of meeting VA 20%-60% Relative Humidity requirement. All work performed shall be in an operational healthcare facility. The Contractor shall follow all Infection Control Risk Assessment (ICRA) and Interim Life Safety measures (ILSM) requirements as determined by the VA Infection Control and Safety Team. During equipment installation by the equipment manufacturer, the Contractor shall provide support for all electrical, data, and carpentry functions that are required to make the new equipment fully operational. The Contractor shall, at minimum, provide project management, risk assessment, risk register, biweekly meeting, schedule, critical path, milestone, and commissioning for the successful completion of the project. The Contractor shall utilize the VA-provided Construction Management Platform. The Contractor shall provide the startup of the unit and confirm the operation in accordance with the manufacturer s requirements. The Contractor shall provide a startup sheet and Standard Operating Procedure to the government indicating temperatures and pressures. Due to the urgency of the project, the Contractor shall complete the site prep before August 2025. Prior to mobilization, the Contractor must supply a timeline that meets the August 2025 completion date; the VA must be informed in advance of any difficulty in meeting the timeline, the reason for the change, and the path forward to meet the schedule. General Requirement: The Contractor shall furnish all labor, materials, tools, hardware, supervision, equipment, safety, drawing, rigging, permit, commissioning, and site visits necessary to perform the site preparation. At a minimum, the following shall be performed: The Contractor shall take all necessary precautions and safety measures to protect all patients and end users from all related activities. The Contractor, along with the facility, shall jointly lock out/tag out an electrical power box that supplies power to the unit. The Contract shall provide and install all electrical piping connections by certified technicians in their trades. The Contractor shall test and verify all work to ensure proper operation. The Contractor must have OSHA training and specialized OSHA training. In the performance of all work, the workers must comply with safety regulations governing worker safety (OSHA: 29 CFR 1926 Safety and Health Regulations for Construction; NFPA, Life Safety Codes, etc.). All work shall be done in accordance with NFPA, Life Safety, VA Standards and Regulations, VA Policy and requirements, OSHA regulations, and manufacturer specifications. The Contractor shall guarantee that all work performed will be free from all defects in workmanship and materials and that all installation and repair will provide the capacities and characteristics specified. The contractor shall guarantee that if, during a period of one year from the date of the certificate of completion and acceptance of the work, any such defects shall be repaired by the contractor at his own cost. The Contractor shall, within that period, correct all defects in materials/workmanship within twenty-four (24) hours of being notified. The Contractor shall inform the government of any manufacturer's warranty that will exceed the one-year warranty the Contractor offers. A document shall have a minimum of the company, phone number, and an address of where the government can obtain the manufacturers for extended warranty. It is the responsibility of the contractor to verify all quantities, field conditions, and measurements prior to starting work. The contractor shall notify the CO/COR and VA Engineering Team of any differing site conditions prior to starting. The Contractor shall provide an English-speaking working supervisor on-site at all times when work is being performed and for the duration of this project. Supervisor must have a minimum of five (5) years of experience as a supervisor on five (5) projects like this. The Contractor shall provide his own storage for materials. The VA is not responsible for loss of tools, materials, equipment, etc. The Contractor shall post visible required warning signs and barriers prior to beginning any work. The Contractor shall be responsible for any damage caused by his employees. All damages shall be repaired and/or replaced at no additional cost to the government. The Contractor shall be responsible for the proper and safe removal and disposal of all debris. The contractor shall be required to provide tipping reports for the weights of construction waste recycled and landfilled. The VA Directive 0063 requires 50% of waste to be prevented or recycled. The Contractor shall perform cleanup at any time when the work area becomes cluttered and/or restricts traffic. At a minimum, the Contractor shall clean the work area at the end of each work shift. The C&A requirements do not apply, and a Security Accreditation Package is not required. The Contractor is responsible for completing the VA Privacy and Information Security Awareness training. VA Patient Privacy and Network Infrastructure None of the equipment listed within this procurement package will access the VA Network or store any sensitive patient information. Any contractors that will come on-site for installation will not need access to the VA network. All contractors must comply with VA regulations and complete the following training: VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. Reference the attached Handbook 6500.6 Appendix A - Checklist for Information Security in the initiation phase of acquisitions. The system does not transmit or maintain electronic Protected Health Information. A Manufacturer Disclosure Statement for Medical Device Security (MDS2) form is not applicable. A VA Directive 6550 Pre-Procurement Assessment form is not applicable. Privacy Training: VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information All contractor employees and subcontractors participating under this contract are required to complete the VA's Privacy training requirement - VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information. Contractors must provide certifications of completion to the COR during each year of the contract. Training expires 365 days after the training is taken. This requirement is in addition to any other training that may be required of the contractor and subcontractor(s). The COR for the contract is responsible for ensuring the contractor takes the training and follows up with the annual requirements. See Attachment A VA Privacy Training for Personnel without Access to VA Computer Project Management Platform Requirement Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize the VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through the project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning, and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform. Contractor shall accomplish and complete the following tasks upon award of contract: Request access to the ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days after the contract award. Only staff that shall utilize the platform will be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc. The access request shall be in writing and include a list of staff. The list shall include the following information: Full Name Company Name Email Address Role/Position on the project (i.e., Project manager, site super) Upon granting access, staff shall complete the required ACC training through the ProductivityNOW platform within 12 Calendar days. Upon successful completion of training, the contractor shall submit certificates of completion to COR NLT in 2 business days. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. The contractor shall complete ACC training within that period. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above. The contractor shall only use the ACC platform for contract-required submissions and official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor will an increase in contract amount be provided for the contractor s failure to utilize the ACC platform as the project s official communication and collaboration system. Any correspondence out of the platform shall not be the governing authority's contradicting direction and will be at the contractor s expense. Official project correspondence and collaboration include but are not limited to RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertain to staff who were granted access to the ACC platform. The contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training. The purpose of Amendment 0001 is to provide RFI Questions and Answers and to extend the date and time due to December 6th and 2:00PM EST. Please see attachment 36C24224R0083 0001 for additional details. The purpose of Amendment 0002 is to extend the due date and time to December 20th at 2:00PM EST. Please see attachment 36C24224R0083 0002 for additional details.