Z2DA--657-21-115JC - Correct Heating, Ventilation, and Air Conditioning Systems in Procedure Rooms

The contract, identified by solicitation number 36C25526R0059 and project number 657-21-115JC, is a Firm-Fixed-Price procurement issued by the Department of Veterans Affairs Network Contracting Office 15 for the correction of heating, ventilation, and air conditioning systems in procedure rooms at the John Cochran Veterans Administration Medical Center in St. Louis, Missouri. This procurement is exclusively set aside for Service-Disabled Veteran-Owned Small Businesses, requiring contractors to be certified in the VetCert database and currently registered in SAM.gov, with a size standard of $19 million under NAICS code 238220. The project encompasses the full scope of HVAC system renovation, including demolition, installation, coordination with existing infrastructure, testing, commissioning, and system startup, supported by detailed technical specifications, mechanical demolition plans, and architectural drawings that reference critical standards such as NFPA 99, SMACNA, ASTM, and ASME. The work must be completed within 580 calendar days after the Notice to Proceed, with performance beginning no later than 10 days after issuance. Proposals are evaluated under a Lowest Price Technically Acceptable source selection process, where technical acceptability is determined through four mandatory factors in order of importance: relevant past performance on similar projects valued between $1 million and $5 million, technical construction experience, qualifications of proposed key staff—including an OSHA 30-certified Safety Officer—and a comprehensive site-specific safety plan. Failure to meet any one criterion renders a proposal technically unacceptable, regardless of price. Technical proposals and price proposals must be submitted in two bound volumes as a single physical package containing one original hardcopy and one electronic copy on CD, with no electronic, fax, or email submissions permitted. The submission deadline is April 7, 2026, at 2:00 PM CST, to the contracting office in Leavenworth, Kansas. Contractors must adhere to strict on-site security protocols, including badge requirements, prohibitions on photography, encrypted document handling, and use of VA’s Engineering Document Management Software. All personnel require OSHA 10-hour training, with additional qualifications for Safety Officers and Competent Persons, and compliance with Infection Control Risk Assessment (ICRA) classifications is mandatory for work in sterile environments. Invoices must be submitted electronically via VA’s EIPP system using X12 EDI format, and payment is processed through the VA Financial Services Center in