10TH MTN DIV Gala Event Space and Catering

Solicitation W911S227QA017 is a total small business set-aside for a firm-fixed-price contract to provide a turnkey venue and catering solution for the 10th Mountain Division Climb to Glory official military function on January 8, 2027. The requirement is for a facility located within a 30-mile driving radius of Fort Drum, New York, capable of accommodating approximately 300 guests. Key deliverables include a banquet facility with a polished dance floor, a stage for the 10th Mountain Band, paved parking for 100 to 200 vehicles, and professional audio/visual support with an on-site technician from 1600 to 2200 EST. Catering requirements include a buffet dinner, heavy hors d'oeuvres, and at least two staffed cash bars to ensure minimal wait times. The government will award the contract based on a best value continuum, prioritizing technical acceptance and past performance over price. Technical evaluation focuses on facility aesthetics, location, and the ability to execute a formal military theme. The total evaluated price must not exceed a ceiling of 35,000.00 dollars, and any quote above this amount will be deemed ineligible. Offerors must submit their quotes electronically via the PIEE Solicitation Module, designating a Proposal Manager to handle all communications. Submissions must include a CLIN-structured price quote, an itemized breakdown of rental and catering costs, and visual evidence of the venue through photos or a YouTube video.