161285 Vending Services District Equipment Shop

The Virginia Department of Transportation is soliciting bids under Unsealed Invitation For Bids UIFB 161285 for vending services at the Northern Virginia District Equipment Shop located at 8011 Mason King Ct, Manassas, Virginia. The contract is a Small Business Set-Aside, giving award priority to DSBSD-certified micro and small businesses, including women-owned and minority-owned firms. Award will be made on a Grand Total basis to the lowest responsive and responsible bidder. The selected contractor will retain all profits from product sales, provided that items are priced at the lowest possible cost to VDOT. The scope of work requires the contractor to perform service calls at least once per week to collect funds, rotate products, and refill machines, with the flexibility to increase frequency up to twice weekly during peak usage periods. Key requirements include maintaining a product mix agreed upon with the VDOT Contract Administrator, providing a refund plan for undispatched products, and ensuring all equipment meets OSHA and VOSHA standards. Contractors must display company identification on all work vehicles and affix failure-reporting decals to every machine. The contractor is also responsible for quarterly sanitation and maintenance inspections. Bids must be submitted by 10:00 AM EST on November 4, 2026, and must include a master product list and completed fillable forms for emergency contacts and subcontractor approvals. The contract includes provisions for a 90-day phase-in/phase-out period upon expiration and requires strict adherence to Title VI of the Civil Rights Act and various Virginia state employment and disability acts. Personnel working on State Right-of-Way must comply with specific PPE requirements, including hard hats, Class 3 safety garments, and steel toe shoes.