This Solicitation opportunity from California was posted on November 8, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2025 Commencement Photography Services

Closed

0000033416State & Local

Submission Closed12/13/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541922

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Solicitation # FA252127QB023

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Grand Valley State University

POSTED

8 days ago

DEADLINE

in 16 days

AI Contract Overview

California State Polytechnic University, Pomona is seeking a qualified service provider with at least five years of experience in higher education to manage all aspects of photography services for its 2025 Commencement ceremonies. The events will span three days in May 2025, featuring multiple ceremonies at a single venue, with attendance expected to reach approximately 8,500 guests per ceremony and a total of twelve ceremonies scheduled across four sessions each day. The university aims to ensure a safe, dignified experience for graduates, their families, and attendees. The contract will be awarded for an initial three-year term, with two optional one-year extensions, and includes incentives despite a waived 3% Disabled Veteran Business Enterprise participation requirement. The procurement process involves key dates such as the release of the RFP on November 8, 2024, with virtual site reviews available in late November, and a deadline for questions on December 2, 2024. Proposals are due by December 13, 2024, with the notice of intent to award announced on December 20, 2024, and contract awards finalized by January 7, 2025. The selected vendor will be responsible for planning, managing, and overseeing the photography services, ensuring coverage for multiple ceremonies scheduled at various times each day, and coordinating logistics to meet the university’s standards for a high-profile academic event.

General Info

Agency

California → Polytechnic University Pomona

NAICS

541922 - Commercial Photography

Place of Performance

CA, USA

Set-Aside

NONE

Documents

RFP HM24005 2025 Commencement Photography Services

rfp

High

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Timeline

PhaseClosed

PostedNov 8

Solicitation

Response DeadlineDec 13

Deadline has passed

Submission Closed

12/13/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCalifornia → Polytechnic University Pomona

Contacts1 person available

OfficeN/A

Organization / AgencyCalifornia → Polytechnic University Pomona

Office AddressN/A

Contacts

Hector Muniz

contact@example.gov

Full Description

California State Polytechnic University, Pomona (University) is seeking bids from a single service provider to plan, manage, coordinate, and oversee all aspects of Photography Services for the 2025 Commencement Ceremonies. The photography company must have no less than five (5) years¿ experience in higher education as noted in Section III Scope of Work & Qualifications.
The University hosts annual Commencement ceremonies, consisting of multiple ceremonies at one (1) site, over a three (3) day period in May 2025. Commencement is scheduled for Friday, May 16th, 2025, Saturday, May 17th, 2025, and Sunday, May 18th, 2025 (Please see the following link for more details on the 2025 Commencement Schedule for graduation ceremonies: Commencement)
Participation at the University¿s Commencement has grown significantly over the years. Attendance is expected to reach approximately 8,500 guests per ceremony set for a total of four (4) sets, across three (3) days of Commencement. The University¿s objective is to provide graduates, their guests, and all attendees a safe and dignified Commencement. The University anticipates twelve (12) ceremonies in one (1) venue and events to begin at 8:00 a.m., 12:00 p.m., 3:00 p.m., and 7:30 p.m., on Friday, May 16th, and at 8:00 a.m., 12:00 p.m., 4:00 p.m., and 7:30 p.m., Saturday & Sunday, for all students graduating on those particular days
Term of Services: The term of services shall be from receipt of a Fully Executed Agreement for three (3) years with 2 1-year options
DVBE participation of 3% is waived but incentives are in place.
Important Dates: Release of Request for Proposal (RFP):    Friday, November 8, 2024 Schedule Optional Virtual Site Review: Monday, November 25, 2024, or Tuesday, November 26, 2024 9-11 AM, or 1-3 PM, PST
Last Day to Submit Questions (RFI):     Monday, December 2, 2024, 5:00 PM, PST Last Day to Post Addendum:                 Thursday, December 5, 2024, 5:00 PM, PST                                                                                                      RFP Due Date:                                       Friday, December 13, 2024, 2:00 PM, PST ________________________________________
Notice of Intent to Award:   Friday, December 20, 2024 Contract Award Tuesday, January 7, 2025 Commencement of Services Monday, January 20, 2025