This Solicitation opportunity from New York was posted on October 31, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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2026 Law Enforcement Conferences Hotel Facilities and Catering Service

Closed

28817State & Local

Submission Closed11/24/2025, 07:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 721110

New

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Notice of Intent - BIS Annual Conference

Solicitation # 134440-26-0001

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Solicitation # 191D3227R0005

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Hotel Conference Package

Solicitation # 19AU9027Q0001

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URFP #27-03-CH Conference Facilities, Catering and Audio-Visual Services for Clean Water Finance-EPA All-States Meeting

Solicitation # 27-03-CH

The Virginia Department of Environmental Quality is soliciting proposals under URFP #27-03-CH for comprehensive conference facilities, catering, and audio-visual services to support the Clean Water Finance-EPA All-States Meeting. The event is a three-day conference for approximately 60 attendees, scheduled to take place in Virginia Beach, Virginia, during April or May 2027. Required services include the provision of meeting rooms configured for group discussion, wireless high-speed internet, audio-visual equipment, and a dedicated conference manager. Catering requirements encompass breakfast, lunch, and snacks for the second and third days of the event. Additionally, the contractor must provide a guaranteed block of 55 sleeping rooms for two nights prior to the conference, adhering to applicable federal and state per diem rates. This solicitation is a set-aside for DSBSD-certified small and micro-businesses, with award priority given to certified women-owned and minority-owned businesses. Proposals must be submitted electronically via eVA by November 12, 2026, and must include a detailed price proposal using the provided Excel template. Evaluation is based on a best-value approach where price is considered but is not the sole determining factor, specifically for proposals up to 10,000 dollars. The selected contractor must comply with the Commonwealth of Virginia Vendors Manual, the Americans with Disabilities Act, and Executive Order 77 prohibiting single-use plastics. Payment will be issued within 30 days following the submission of an acceptable invoice after the completion of the conference.

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Industrial Camp & Support ServicesThis subcontract for Industrial Camp and Support Services involves providing comprehensive housing, catering, and facility management for planting crews working on BC Timber Sales Branch projects within the Kamloops TSA. The selected provider will be responsible for operating mobile camp units, kitchen facilities, and sanitation services to deliver operational living quarters and essential support services throughout the spring planting window. The contract requires strict adherence to the BC Industrial Camp Standards and the Employment Standards Act. Interested parties must submit their responses by November 25, 2026, for this project managed by the Province of British Columbia.

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Lodging Providers (Suppliers)This subcontract opportunity is for lodging providers to supply guest rooms and associated amenities for prime contractors supporting U.S. Secret Service event housing projects under the Department of Homeland Security. The scope of work involves managing significant room blocks for 10,000 to 30,000 personnel, distributed across 50 to 100 unique properties located in Los Angeles. Selected suppliers must ensure all accommodations meet ADA accessibility requirements and adhere to specific negotiated cancellation terms for the duration of the event. Interested parties should note the response deadline of November 21, 2026, for this project categorized under NAICS code 721110.

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Event Housing Management Services

Solicitation # 70US0927R70090003

The United States Secret Service, under the Department of Homeland Security, is seeking information through a sources-sought Request for Information for non-personal Event Housing Management Services. The objective is to identify capable sources to provide comprehensive lodging coordination for Federal law enforcement personnel during National Special Security Events and other high-visibility operations. The scope of work is extensive, potentially requiring the management of 10,000 to 30,000 rooms across 50 to 100 unique properties. Key responsibilities include lodging market analysis, hotel sourcing, negotiating room blocks, administering reservations and cancellations, and providing virtual or hybrid on-site support during event execution. The government is looking for contractors who can utilize technological solutions for occupancy reporting and reservation administration while maintaining strict confidentiality of personnel lodging assignments. While this is currently an RFI and not a formal solicitation, the agency indicates that a firm fixed-price contract would be the most likely vehicle. Responses are due by November 21, 2026, and must include specific company identifiers such as the UEI and Cage Code. For those seeking a small business set-aside, the contractor must ensure at least 50 percent of the personnel cost is expended for its own employees. Performance is expected to be measured against government-established service levels and performance metrics.

U S Secret Service

POSTED

8 days ago

DEADLINE

in 23 days

General Info

Agency

New York → NYS Division of Homeland Security and Emergency Services

NAICS

721110 - Hotels (except Casino Hotels) and Motels

Place of Performance

Capital District Region, Albany, Rensselaer, Saratoga, Schenectady, Warren, Washington, NY, USA

Set-Aside

NONE

Documents

IFB 28817 2026 DHSES Law Enforcement Conferences Bidder Certification

1 page · ifb

High

IFB 28817 2026 DHSES Law Enforcement Conferences No Bid Response

1 page · ifb

High

IFB 28817 2026 Law Enforcement Conferences Bid Form

6 pages · ifb

High

IFB 28817 2026 Law Enforcement Conferences Hotel and Catering Services

31 pages · ifb

High

IFB 28817 2026 LE Conferences Appendix B - Required Forms

28 pages · ifb

High

IFB 28817 2026 DHSES Law Enforcement Conferences Exhibit 1 Bidder Questions

1 page · q-and-a

Low

IFB 28817 2026 Law Enforcement Conferences Hotel Facilities and Catering Service Sample Contract

12 pages · contract-document

Low

IFB 28817 2026 LE Conferences Appendices A-D-E Standard Clauses

19 pages · other

Low

IFB 28817 2026 LE Conferences Exhibit 2 Substitute W9

2 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedOct 31

Solicitation

Response DeadlineNov 24

Deadline has passed

Submission Closed

11/24/2025, 07:00:00 PM UTC

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Organization & Contact Information

AgencyNew York → NYS Division of Homeland Security and Emergency Services

Contacts3 people available

OfficeN/A

Organization / AgencyNew York → NYS Division of Homeland Security and Emergency Services

Office AddressN/A

Contacts

Amber BurkeCMS 1 Trainee

contact@example.gov

+1 (555) 000-0000

Dawn ShepardContract Management Specialist 2

contact@example.gov

+1 (555) 000-0000

Amber BurkeContract Management Specialist 1 Trainee 1

contact@example.gov

+1 (555) 000-0000

Full Description

The Contractor shall provide Conference Hotel Facilities and Catering Service for three (3) 2025 Law Enforcement Conferences and one (1) Keynote Session to be held in New York’s Capital District from March 2 - 6, 2026. DHSES Issues Invitation for Bid October 31, 2025 Deadline for Submission of Bidder Questions November 7, 2025 DHSES Issues Responses to Written Questions (estimated) November 12, 2025 Bid Due Date/ Bid Opening Date November 24, 2025, 2:00 pm ET Anticipated Contract Start Date Upon OSC Approval Service-Disabled Veteran-Owned Set Aside: No Due date:11/24/2025 2:00 PM Due Time is 2:00 PM Eastern Time. Late Submission will NOT be considered Contract term: One (1) Year from NYS OSC Approval County(ies): Albany, Rensselaer, Saratoga, Schenectady, Warren, Washington Location: Capital District Region Business entities awarded an identical or substantially similar procurement contract within the past five years: Saratoga Springs Hotel Management LLC dba Holiday Inn