2027 Recycling Calendars Printing & Mailing

The City of Greensboro Solid Waste and Recycling Department is soliciting bids for the printing and mailing of approximately 80,000 to 82,000 two-sided color folded postcards for the 2027 Recycling Calendars. The project requires the production of 40,000 red and 40,000 blue calendars on 80# matte cover stock, which must be sealed using fugitive glue or wafer seals to comply with USPS automation mailing regulations. The selected contractor is responsible for processing mailing lists for optimal USPS Marketing Mail rates, including NCOA and Class certification, and ensuring all materials are mailed from a Greensboro USPS location by December 4, 2026. Any extra unaddressed postcards must be delivered to the department's office on Patton Avenue. The contract will be awarded to the lowest responsive and responsible bidder. Interested companies must submit their responses via the Greensboro eProcurement System by September 24, 2026, at 2:00 PM EST. Required submission materials include a statement of qualifications, three professional references, a copy of the company's NCOA license, a sample of similar work, and a bid form detailing costs for printing, processing, and postage. Bidders must also provide a statement confirming their bid remains valid for three months and acknowledge all RFB addenda. Evaluation will be based on the ability to supply the services and the completeness of the submittal, with local preference policies applied to eligible businesses within the Guilford County Economic Development Alliance area.