IFB 10220162 Data Processing, Printing, and Mailing Services

The California Department of Water Resources is soliciting bids for data processing, printing, and mailing services to support the Flood Risk Notification (FRN) Program. This mandated program, per section 9121 of the California Water Code, aims to enhance public safety by providing flood preparedness notifications, educational resources, and situational awareness to residents and stakeholders living behind state-federal levees in the Central Valley. The contractor will be responsible for processing parcel data, creating custom map layers based on Levee Flood Protection Zone Maps, and distributing over 300,000 annual notices, including tri-fold and multi-property letters. The anticipated contract term is three years, starting in January 2027, with a critical annual requirement that all notifications be mailed by September 1st. The contract will be awarded to the lowest responsible bidder meeting all specifications. Bidders must provide a minimum 3% Disabled Veteran Business Enterprise (DVBE) participation commitment and adhere to strict insurance requirements, including commercial general liability and workers compensation. Evaluation preferences are available for certified Small Businesses and Non-Small Businesses that subcontract at least 25% of the bid price to a California certified Small Business. Submissions must include a hardcopy and an electronic version on a USB drive by October 6, 2026. Key deliverables include the delivery of three specific parcel data sets by March 31st each year, and the contractor must disclose any use of generative artificial intelligence in the performance of the work.