PRIMTING OF YEAR 2027 SUMMER ACTIVITY AND FACILITIES BROCHURE

The Town of Ramapo, New York, has issued an Invitation to Bid for the design and printing of the 2027 Summer Activities and Facilities Brochure. The scope of work encompasses a comprehensive range of services, including new overall design, graphics, photography, layout, typesetting, folding, stapling, and delivery. Key deliverables include 35,000 copies of Camp Books, 23,000 Camp Mailer Cards, and two 16-page Town Facilities booklets with specific trim sizes and stock requirements. The contractor is also required to provide a digital copy of the final booklet on disc. The contract term is one year from the date of acceptance, with a potential one-year extension option available if mutually agreed upon by the Town and the vendor. Bids must be submitted in sealed envelopes to the Town Clerk by November 12, 2026, at 11:00 A.M. The contract will be awarded to the lowest responsible and responsive bidder, though the Town Board reserves the right to award to another bidder if it serves the best interest of the Owner. To demonstrate capability, bidders must submit a sworn statement regarding their technical ability and organization, along with sample pieces of similar work. Strict adherence to submission requirements is mandatory, as any changes, omissions, or erasures in the proposal may render the bid non-responsive. All pricing must be firm and include shipping costs, with delivery terms set as FOB Town of Ramapo. Failure to deliver items in good order within the specified timeframe may result in the Town purchasing the products elsewhere at the delinquent bidder's expense.