TOWN WIDE SUNSHINE STRUCTURE DELIVERED AND INSTALLED

The Town of Ramapo has issued an Invitation for Bids (Solicitation 2138967) for the delivery and installation of sunshade structures throughout the town's park system. The project scope includes the provision of six 20x12x8 cantilever sunshades, one 20x20x12 equilateral sail shade, one 15x15x21x12 isosceles sail shade, four 15x15x12 hyperbolic sail shades, and ten sunblock bench shades. The selected vendor is responsible for comprehensive site preparation, including calling dig safe and leveling surfaces, as well as coordinating all installation activities with the Director of Parks and Recreation. Bidders must provide a work schedule within one week of the order to commence and must maintain a clean site daily. Final acceptance is contingent upon a field inspection by the Engineer and a subsequent Town meeting. Proposals must be submitted in sealed envelopes to the Town Clerk at Ramapo Town Hall by October 8, 2026, at 11:00 AM, and must include both hard copies and electronic formats on a CD/DVD or flash drive. The award will be based on the best value to the Town, considering factors such as purchase price, adherence to specifications, installation and life cycle costs, and the supplier's past performance and financial capability. Bidders are required to provide a bid security of at least five percent of the grand total bid, and the successful contractor must furnish performance and payment bonds for 100 percent of the contract price. The contract is subject to New York State and Davis-Bacon prevailing wage rates, Buy America Act compliance, and ADA standards. Additionally, contractors must maintain an active SAM.gov registration and a Unique Entity Identifier (UEI) to be considered responsible.