25-0107-2 Annual Contract to Provide Concession Services for Chatham County Parks & Recreation

The contract seeks a single qualified vendor to provide concession services across multiple Chatham County Parks and Recreation locations, with the goal of establishing an annual service agreement. The procurement process emphasizes fair competition, encouraging participation from disadvantaged and minority-owned businesses, and requires proposers to submit comprehensive proposals via an online portal by October 24, 2025. The scope includes operating concession stands at designated sites, with the vendor responsible for menu offerings, pricing, staffing, and maintaining health and safety standards, including passing health inspections with a minimum rating of 90. The contract term begins on November 7, 2025, for one year, with up to four renewal options, and mandates that the selected vendor pay the County a fixed monthly revenue share for each location, with detailed financial proposals to be submitted as part of the bid. The contractual framework is governed by local and state laws, with no federal FAR clauses incorporated. Key provisions include compliance with licensing, insurance, and equal employment opportunity requirements, as well as conflict of interest disclosures and debarment checks. The award process uses a point-based evaluation of technical capability, experience, concession approach, pricing, and MBE/WBE participation, with possible interviews for shortlisted firms. Performance is monitored through annual evaluations, and the County retains authority to suspend operations if health standards are not met. The proposal submission must include a concise cover letter, experience details, and a financial plan, all to be delivered electronically. The contract emphasizes adherence to all applicable laws, responsible business practices, and transparency throughout the procurement and performance phases.