25Z4AA8 Replace FPC FS Coolers and Freezers
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The Federal Bureau of Prisons intends to award a firm-fixed-price construction contract to replace food service coolers and freezers at the Federal Correctional Institution in Pekin, Illinois, under Project No. 25Z4AA8. The work involves the complete removal of existing evaporators, condensers, refrigerant lines, and drain systems, followed by the delivery, installation, startup, and testing of new equipment meeting specified requirements, including Trenton brand or approved equivalents. All work must comply with federal, state, and local building and fire codes, adhere to the Buy American Act, and be performed in a substantial and workmanlike manner. The contract is structured as a 100 percent small business set-aside under NAICS code 238220, with a size standard of $19 million in average annual receipts, and all bidders must qualify as small businesses with verified size status in SAM.gov. Proposals will be evaluated based on past performance, technical compliance, and price, with any offeror having a Below Satisfactory rating in CPARS within the prior two years being disqualified. The anticipated award date is July 9, 2026, with responses due by 7:00 p.m. ET on that day, and the acquisition will be conducted under FAR Part 12 using simplified procedures to promote competition. The place of performance is strictly limited to the FCI Pekin facility at 2600 South 2nd Street, Pekin, IL 61554, where contractors must adhere to stringent federal security protocols, including mandatory two-hour security training, daily tool inventories, prohibition of weapons and explosives, restricted material storage, and zero tolerance for communication with inmates. Contractors are responsible for verifying all site conditions, submitting formal requests for any substitutions with supporting documentation, and coordinating all activities through the designated Contracting Officer’s Representative. Deliveries must occur within specified window hours, and surplus materials must be removed daily. Final acceptance requires successful inspection by the Government, resolution of all punch list items, and submission of complete closeout documentation, including operating manuals, warranties, release of claims forms, and proof of tax compliance. Packaging and marking must meet manufacturer guidelines and ensure protection from damage, deterioration, and theft during transit, without specified MIL-STD requirements. Payment administration details and accounting codes are not provided in available documents, but payment applications must include required supporting documents such as lien waivers and labor payment receipts. All contractors must be
General Info
Agency
NAICS
Place of Performance
IL, 61554, USASet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
Pre Solicitation Notice Synopsis
THIS IS A SYNOPSIS OF PROPOSED CONTRACT ACTION. THIS IS NOT A SOLICITATION OR INVITATION FOR OFFERORS TO SUBMIT BIDS. THIS PRE-SOLICITATION NOTICE IS POSTED IN THE GOVERNMENT WIDE POINT OF ENTRY IN ACCORDANCE WITH FAR 12.201-1(c)(2) [Deviation Aug 2025].
The Federal Bureau of Prisons (FBOP) intends to make a single award to a responsible vendor for a firm-fixed-price construction contract for a project entitled Replace FPC Food Service Coolers and Freezers at the Federal Correctional Institution (FCI) located in Pekin, IL.
The project consists of furnishing all equipment, materials, and labor for the complete construction requirement to remove and replace the evaporators, condensers, refrigerant and drain lines; and then to provide the delivery, installation, start-up and testing of new specified equipment for the Federal Prison Camp (FPC) Food Service coolers and freezers in accordance with the Statement of Work for Project No. 25Z4AA8, Replace FPC Food Service Coolers and Freezers.
This acquisition will be conducted using FAR Part 12 [Deviation Aug 2025], Acquisition of Commercial Products and Commercial Services, in conjunction with the simplified procedures at FAR 12.201‑1 [Deviation Aug 2025]. In accordance with FAR 12.201‑1(c)(2) [Deviation Aug 2025], quotations will be solicited directly from at least three sources. This pre‑solicitation notice is posted in the Governmentwide Point of Entry (GPE) to promote competition to the maximum extent practicable.
The estimated magnitude of the project is between $200,000 and the SAT of $350,000. The Product Service Code (PSC) applicable to this requirement is Z2FF-Repair of Alteration of Penal Facilities. The North American Industrial Classification System (NAICS) code applicable to this requirement is 238220 – Plumbing, Heating, and Air-Conditioning Contractors, with a corresponding small business size standard of $19 million.
The anticipated award date is July 9, 2026.
This is a 100 percent small business set-aside. In order to qualify for award, your business size metrics information entered in your SAM registration must be less than or equal to the size standard specified above (see provision 52.219-1 in the Representations & Certifications section of your registration and view the table therein listing NAICS codes and your indicated business size relative to the assigned NAICS code above).
Each bidder's SAM registration will be reviewed by the Government to confirm that your business size meets the small business size standard requirement. All bidders are urged to double check their SAM registration and update as necessary, including the size metrics information.
Award will be made based on price, past performance, and a technical evaluation of proposals. Vendors with below Satisfactory past performance evaluations in CPARS in the preceding two years before the anticipated award date will not be considered for a contract award.
This synopsis is intended only for those who would be entering into a Prime contract with the FBOP for the entirety of this project. The FBOP does not award subcontracts. Subcontracts (if applicable/necessary) are the responsibility of the Prime contractor. The FBOP has no privity of contract with subcontractors.
IMPORTANT: Any contractor interested in obtaining a contract award with the Federal Bureau of Prisons must be registered in the System for Award Management (SAM) at https://SAM.gov. If you have questions about SAM.gov, Government procurements in general, or need assistance in the preparation of your bid/proposal/offer, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org.
Contact Gary Kurtz, Supervisory Contract Specialist at Gkurtz@bop.gov for inquiries regarding this opportunity.