26-418DCFS-PROCU-B-49517 | Rebid - PO25-390 JP Lead Agency IFB for Mobile Fingerprinting Scanners and Software

Solicitation 26-418DCFS-PROCU-B-49517 is an Invitation for Bid (IFB) issued by the Illinois Department of Children and Family Services (DCFS) as the lead agency, in cooperation with the Illinois Department of Early Childhood (IDEC). The contract seeks an all-in-one turn-key solution for mobile fingerprinting scanners and biometric software to facilitate background checks for caregivers and childcare providers. The required hardware must be a rugged, waterproof, and dust-proof portable device supporting 5G LTE, WiFi, and Bluetooth, capable of 500ppi rolled fingerprint capture with on-screen verification and candidate photo integration. The accompanying Software as a Solution (SaaS) must interface with the Illinois State Police Automatic Biometric Information System (ABIS) and comply with ANSI/NIST-ITL 1-2011 standards. The solution must be certified by both the FBI and the Illinois State Police as a Live Scan system. The contract term is four years, with equipment leases ranging from 12 to 48 months. Awarding is based on the lowest price submitted by a responsive and responsible bidder. Vendors must submit all bids and required documentation, including Vendor Disclosures and the Offer to the State of Illinois, exclusively through the BidBuy portal. Key administrative requirements include separate monthly invoicing for DCFS and IDEC, a 10-year data retention period, and adherence to Illinois IT Standard Terms and Conditions. Bidders must also provide certifications regarding state debt, international boycotts, and bid rigging, while maintaining specific insurance coverages, including $1,000,000 per occurrence for general commercial liability and auto liability.