26HS0013 - (SB Only) - Cemetery Operations Equipment Maintenance and Repair Services

The California Department of Veterans Affairs is seeking quotations from certified California Small Businesses and Micro Businesses for operating equipment maintenance and repair services at the California Central Coast Veterans Cemetery in Seaside, CA. The solicitation, numbered 26HS0013, is restricted to entities certified by the Department of General Services as Small Business (SB) or Microbusiness (MB), with compliance requiring active certification throughout the contract term. Services encompass routine semiannual maintenance, non-emergency and emergency repairs, and parts procurement with a maximum cap of $10,500 for parts over the contract period. All work must be performed on-site at the cemetery, with contractors responsible for labor, materials, transportation, permits, licenses, and all associated costs. The contract period spans from November 1, 2026, through June 30, 2029, contingent upon formal execution. Proposals must be submitted via email by August 5, 2026, including certified compliance forms, insurance documentation, rate sheets, and other required certifications, with no page or word limits imposed. The award will be made on a Lowest Price Technically Acceptable basis, prioritizing price and technical responsibility without trade-off evaluation. Contractors must adhere to stringent compliance requirements, including HIPAA for protected health information, Executive Order N-6-22 to avoid entities sanctioned for Russian ties, and the use of generative AI disclosure provisions. All personnel must be privately employed, with no ties to government entities, and subcontracting is permitted only with proper documentation of subcontractor certifications and ownership thresholds, particularly for Disabled Veteran Business Enterprises requiring ≥51% equipment ownership. Contractors must maintain continuous insurance coverage including general liability, workers’ compensation, pollution liability, and fidelity bonds, and ensure all state and local licenses remain current. Inspection and acceptance occur on-site by the Contract Manager, who retains sole authority to approve repairs, parts exceeding $500, and off-site work. Invoices must be submitted directly to the CalVet Contract Manager and comply with state-specific documentation standards. While no federal acquisition regulation clauses are incorporated, state-specific certifications and compliance statements, including drug-free workplace and labor relations board affirmations, are mandatory. Payment will be processed via state remittance procedures, though no specific accounting codes or electronic invoicing systems are designated.