26HS0503 RFQ - PowerDMS by NEOGOV Subscriptions and Services

The State of California, through the Department of Veterans Affairs, is seeking to procure PowerDMS by NEOGOV subscriptions and related services to establish a centralized, cloud-based platform for managing policies, procedures, accreditation standards, compliance documentation, staff access controls, and audit readiness across all divisions and locations. The contract requires the vendor to provide comprehensive software-as-a-service licenses for PowerDMS, PowerPolicy, and PowerStandards, along with full implementation, system configuration, secure document migration, and tailored training services to ensure seamless adoption and operational effectiveness. The solution must support enterprise-wide governance and regulatory compliance, enabling CalVet to streamline documentation workflows and maintain audit readiness across its decentralized operations. The solicitation closes on August 10, 2026, at 2:00 PM Pacific Time, with Diana Gee serving as the primary point of contact for inquiries. Bidders must be aware that participation may require registration on the State of California’s official procurement portal, and all technical, legal, and procedural details must be confirmed directly with the originating agency. While the bid is published for informational purposes on third-party platforms, the State of California retains full authority over the solicitation process, and vendors are advised to consult official sources for accurate and complete requirements. The place of performance is designated as West Sacramento, CA, and all deliverables are expected to align with state-wide standards for digital compliance and data security.