4410--Boiler Tuning Services at White River Junction VAMC

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 811310, (Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance) with a size standard $12.5M. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Boiler Tuning at the White River Junction VAMC per the Statement of Work below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5:00PM EST, 5 July, 2023. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell at contact@example.gov with RFQ # 36C24123Q0821 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK Project Name: Boiler Tuning Table of Contents I. Table of Contents 1 II. Project Scope 2 III. Tasks and Requirements 3 A. General Contractor Requirements 3 IV. Deliverables 3 V. Period of Performance 3 A. Work Schedule 3 VI. Privacy Statement 4 VII. Appendix 4 Project Scope VAMC WRJ VT has a dual fuel boiler plant which needs to be tuned annually. There are three boilers currently at VAMC WRJ 2 15,000 PPH Industrial Water Tube (IWT) Clever Brooks boilers and 1 - 6,000 PPH Clever Brooks Flex tube boiler with Industrial Combustion burners. There are three different fuel curves Air/Oil, Steam/Oil, and CNG on the two IWT boilers, and two curves on the Flex tube boiler Air/Oil, and CNG. Boiler # 3 is in need of the feedwater system replaced. The current system is a Cleaver Brooks Level Master CBLME. The VA requires a similar system (does not have to be Cleaver Brooks) as a replacement. The new feedwater control shall be digital and able to provide direct level management. The Contractor shall be responsible for all damages to persons or property that occurs because of the Contractor s fault or negligence. Existing Site Conditions. The project will take place in an occupied healthcare facility and the survey / logging activities will need to be completed in such a way as to minimize impact to staff and patients. Tasks and Requirements General Contractor Requirements Contractor shall provide all combustion analyzers (Calibrated) as well as performance data meeting or exceeding the following. Turndown (ratio of maximum and minimum of firing rates) 10/1 8/1 Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates Maximum Carbon Monoxide: 200 PPM throughout the firing rate Flame shall be stable, with no pulsations, shall be retained near burner, no blowoff or flashback, no constant impingement on refractory or water tubes. No visible smoke; must comply with local emissions regulations. Must follow all Boiler Efficient Institute guidelines (Provided Locally) Flue gas oxygen: 2.5 4.2% O2 (Up to 5.2% at loads below 40% of maximum steam output, no upper limit at minimum firing rate, Oxygen can be 1% point higher on Oil firing on single-point positioning systems) Flue gas oxygen (low excess air burners): 1 2% (Up to 2,5% at loads below 40% of maximum steam output, no upper limit at minimum firing rate, Oxygen can be 1% point higher on Oil firing on single-point positioning systems) Contractor must be a qualified burner technician with knowledge of Industrial Combustion burners a plus. Contractor shall replace Boiler #3 feedwater system with a similar system which is currently installed. Contractor shall provide all start up and tuning for the new feedwater system. The Boilers are in Building #2 VAMC WRJ VT 05009. The tuning shall be conducted to minimize impact to staff and patients. No IRCA will be needed. VA personal will maintain a constant and safe header pressure while coordinating with Contracting personal. Work shall be completed in conformance with the time schedule requested by the VA Contracting Officer s Representative (COR) or Resident Engineer (RE). The Contractor is solely responsible for preparing all necessary regulatory notifications to meet the time schedule. Contractor shall give a bid to include a Base plus four price. Contractor and their employees shall be trained in the proper lock out / tag out procedures. Period of Performance 1. Work shall be completed in conformance with the time schedule requested by the VA Contract Officer or Resident Engineer. Contractor is solely responsible for all necessary regulatory notifications to meet the time schedule. Work Schedule Normal working hours are from 7:30 AM to 4:30 PM, Monday thru Friday, no work should be performed after those hours. In order to maintain schedule, work performed over the weekend, may be allowed. Contractor to coordinate these efforts with VA COR with a minimum 48-hour notice. Privacy Statement Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures.