5207- Secondary Mathematics Textbooks

The School Board of the City of Virginia Beach, operating as Virginia Beach City Public Schools (VBCPS), is soliciting proposals for the provision of secondary mathematics instructional materials focused on Probability and Statistics, Advanced Placement Statistics, and Advanced Placement Precalculus. The contract, identified by solicitation number 5207, will be awarded through a competitive RFP process with proposals due by June 12, 2026, and is intended to begin on April 1, 2027, with a base term extending through June 30, 2032, including options for two one-year renewals. Offerors must deliver digital textbooks and associated content that are fully aligned with Virginia’s Standards of Learning, accessible under WCAG 2.1 Level AA guidelines, and compatible with VBCPS’s learning management and student information systems. Delivery is required to the VBCPS Distribution Services warehouse, with acceptance solely at the discretion of VBCPS based on compliance with curricular, technical, and accessibility standards. All materials must be available throughout the contract period, and pricing must be fixed or tiered, with cost-plus structures explicitly prohibited. The evaluation is weighted holistically across seven factors totaling 1,000 points, with curricular alignment carrying the most weight at 300 points, followed by technology integration and student-teacher interaction at 150 points each, assessments at 150 points, availability at 100 points, price at 100 points, and contractor capability at 50 points. Price accounts for only 10% of the total scoring, emphasizing a trade-off approach where technical excellence and program fit outweigh cost. Offerors must submit a comprehensive proposal through the Beacon Bid portal, including a signed cover sheet, W-9 form, background certification, Virginia State Corporation Commission registration, and proprietary information disclosure. Contractors are required to certify compliance with federal and state laws prohibiting employment of unauthorized aliens, anti-collusion, anti-trust violations, forced child labor, and discrimination. They must also maintain $1 million in general liability insurance with VBCPS named as additional insured, allow for audit rights for three years post-performance, and agree to flow down key obligations to subcontractors. Pricing may be adjusted annually based on CPI-U with a cap of 5% per renewal, and mandatory reductions apply if CPI-U declines. The contract permits extension to other Virginia public entities under cooperative procurement laws. Invoices must be submitted electronically to e.invoice