5G Mobile Hotspots - Internet Service - Erate YR 2026 (YR29)

The Sacramento Public Library is seeking proposals from qualified contractors to establish a multi-year contract providing Internet Service via 5G mobile hotspot routers for its Mobile Services Vehicles, such as bookmobiles, with a focus on E-Rate eligible funding for the 2026 funding year. The solicitation, identified as SPLBID1201, was posted on November 4, 2025, with a deadline for responses set for December 12, 2025. The project involves delivering high-speed, reliable wireless connectivity across mobile units operating throughout California, supporting outreach efforts for a population exceeding 1.4 million residents. Proposals must include detailed pricing structures for bandwidth options (minimum 5 Gbps, scalable to 6–7 Gbps), equipment, installation, and maintenance, with the contract initially spanning three years and options for two additional one-year extensions, contingent on funding and performance. The procurement emphasizes strict compliance with federal and state regulations, including the California Education Code fingerprinting requirements for personnel with access to library campuses, and adherence to E-Rate guidelines to ensure program eligibility. Responders are required to submit comprehensive documentation via the Bonfire platform, including a proposal, detailed cost breakdown, signed forms such as a Letter of Agreement, fingerprint certification, conflict of interest statement, and proof of insurance with minimum liability coverage. The evaluation process prioritizes cost (35%), experience with the Library (30%), implementation timeline (20%), and responsiveness of the proposal (15%), with awards based on best value rather than lowest price alone. The contract stipulates compliance with applicable laws, security and personnel vetting, and ongoing conflict of interest disclosures, while service delivery is aligned with the annual E-Rate funding cycle, beginning no earlier than July 1, 2026. The agreement also incorporates renewal options, insurance requirements, and detailed provisions for inspection, acceptance, and performance standards, ensuring the selected responder provides conforming, high-quality services that meet the Library’s operational and regulatory needs.