637049/WOMEN'S LEADERSHIP CONFERENCE 2026/EVENT PLANNING

The Los Angeles County Department of Internal Services is soliciting bids for a consulting professional to provide comprehensive event planning services for the 2026 Women's Leadership Conference. This one-day event, expected to host approximately 1,000 attendees in Los Angeles, requires end-to-end coordination including venue selection, catering, audio-visual services, and speaker management. Key deliverables include securing at least 100,000 dollars in sponsorships and in-kind contributions, implementing a mobile event application, managing photography and videography, and producing a final post-event report. Qualified bidders must possess at least five years of experience in event planning, with specific expertise in sponsorship acquisition and virtual event coordination. The procurement follows a Lowest Price Technically Acceptable (LPTA) award basis, meaning the contract will be granted to the lowest responsible bidder who meets all technical specifications. Submissions must be made exclusively through the Vendor Self-Service portal by October 6, 2025. Proposers are required to submit various certifications, including Community Business Enterprise information and compliance with California prevailing wage laws. The contract is subject to funding appropriation by the Los Angeles County Board of Supervisors, and payment will be processed via Electronic Funds Transfer following monthly invoicing.