65--Supply: CO2 Laser equipment

36C24819Q1419 Page 2 of 2 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number 36C24819Q1412 is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number: 2019-05, Effective Date: August 13, 2019. This requirement is a total small business set-aside. The associated North American Industry Classification System (NAICS) Code for this acquisition is 334510, with a small business size standard of 1250 employees. All interested companies shall provide quotations using the below Price/Cost Schedule format for the following brand name or equal items. PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________________ __________________ Laser System, 30W Fiber Enabled Manufacturer: OMNI-GUIDE Model / Product: INTELLIGUIDE CO2 LASER / FELS-25A (brand name or equal) Refer to Statement of Need for salient characteristics and additional information. GRAND TOTAL __________________ Delivery schedule ITEM NUMBER QUANTITY DELIVERY DATE 0001 SHIP TO: JAMES A. HALEY VA HOSPITAL 13000 BRUCE B. DOWNS TAMPA, FL 33612 USA 1.0 30 days ARO ALL ITEMS SHALL BE DELIVERED AND INSTALLED WITHIN 30 DAYS AFTER RECEIPT OF ORDER (ARO) AND ORDER PLACEMENT. STATEMENT OF NEED CO2 LASER SYSTEM GENERAL: The James A. Haley Veterans Hospital, Operating Room, 13000 Bruce B. Downs Blvd, Tampa, Florida 33612, has a requirement for the replacement of the CO2 laser. The laser will be used when performing ENT surgical procedures requiring the use of CO2 laser. BACKGROUND: The current laser has been deemed obsolete from the manufacture. SCOPE: The James A. Haley is requesting contractors provide brand name or equal equipment that meets or exceeds the physical, functional and performance of the listed salient characteristics in this section. The equipment features are essential to the technical requirements to meet the need of the government. ESTIMATED QUANTATIES: One (1) CO2 laser Manufacturer: OMNI-GUIDE Model / Product: INTELLIGUIDE CO2 LASER / FELS-25A (brand name or equal) Contractors providing quote for brand name equal item, shall provide with quote the item specifications (i.e. product manual) that contractor used to make determination for brand name equal. SPECIFIC NEED/SALIENT CHARACTERISTICS: The required CO2 Laser is a Class IV laser type system with the below listed characteristics and capabilities. Contractors submitting quotation for an equal to brand name product, shall provide with quote for review and evaluation the technical specifications of brand name equal product. PHYSICAL CHARACTERISTICS: Equipment must have the physical characteristics to enable the government to perform the capabilities: Multiple laser modes for desired tissue interaction (Waveform modes and Exposure (output) modes). High-Definition display screen with advanced range of motion. Touch screen control panel and line of sight capabilities. Dual helium gas tank connection Hand pieces can be used in contact with tissue Hand pieces with dissecting tips Footswitch actuated Polymer fiber construction Compatible Hand Pieces ENT, Neurosurgery, Gynecology, Laparoscopy, Otology, Robotic Surgery, Flexible endoscope>1.6mm working channel Protective jacket over fiber Multi-layered fiber construction 120/240 volts operating range Portable for convenience and without misalignments FUNCTIONAL AND PERFORMANCE CHARACTERISTICS: Equipment must provide the following functional and performance capabilities to enable the government to perform the capabilities with the desired outcome: Programmable settings with user friendly interface for ease of navigation. Automated gas management system Power level range between 1 30 watts when in continuous, repeat and single pulse mode Power level range between 1 15 watts when in super pulse mode System warnings Audio/Visual Fibers must be compatible with a handpiece or rigid or flexible endoscope Low temperature failure mode Safe failure mode Wavelength 10,600 nanometers - This is the wavelength specific to CO2 energy. Every laser is a unique wavelength which determines how it works on tissue. Cooling Medium Medical grade helium Maximum output pressure 90 psi Fiber length 2 meters (max) 1.5 meters (min) Cooling Flow 3.2 LPM (max) 0 LPM (min) Ability to hold temperature between 53-82° F (min) 50-104° (max) Maximum humidity - <= 75% PERFORMANCE MONITORING: Contractor shall provide training on use for any item quoted as brand name equal. Contractors submitting quotation for brand name equal product shall submit with quote for evaluation the brand name equal specifications used to determine product compliance with physical, functional, and performance salient characteristics outlined in solicitation and Statement of Need. The Operating Room clinical staff currently uses a CO2 laser from brand name manufacturer; therefore, minimal training would be required. PLACE OF PERFORMANCE: James A. Haley Veterans Hospital, 13000 Bruce B. Downs Blvd, Operating Room, Second floor, Bldg. 1, Tampa, FL 33612. DELIVERY SCHEDULE: All items to be delivered and installed within 30 days after receipt of order processing and order placement. WARRANTY OF EQUIPMENT: Government requirement for manufacturer s standard industry warranty term. Contractor shall provide information on manufacturer s warranty period and terms. Gray market items are Original Equipment Manufacturers (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and no additional addenda to the clause included. The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition. 52.204 10 52.209-6 52.219-27 52.222-19 52.222.21 52.222 26 52.222-36 52.222-40 52.222-50 52.223-18 52.225-13 52.232-33 The clause at 52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE (NOV 2011) The clause at VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) The clause at VAAR 852.219-11 VA NOTICE OF TOTAL VETERAN-OWNED SMALL BUSINESS SET-ASIDE (JUL 2016) (DEVIATION) The clause at VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) The clause at VAAR 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The clause at VAAR 852.246-71 REJECTED GOODS (OCT 2018) The clause at VAAR 852.273-70 LATE OFFERS (JAN 2003) The following Provisions applies to this acquisition: The provision at 52.204-7, SYSTEM FOR AWARD MANAGEMENT (OCT 2016) The provision at 52.211-6, BRAND NAME OR EQUAL The provision at 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS. The provision at 52.212-2 EVALUATION COMMERCIAL ITEMS (OCT 2014) Award shall be made to the quoter whose quotaton offers the best value to the Government. The government will evaluate information based on the following evaluation criteria in accordance with FAR 13.106-2(b)(3): COMPARATIVE EVALUATION The Government will award a Firm-Fixed Price contract to the responsible quoter using a comparative evaluation. The comparative evaluation will be performed in accordance with FAR 13.106-2(b)(3). The government reserves the right to select a quotation that provides benefit to the government that exceeds the minimum but is not required to do so. Quoters are advised that quotation may exceed the requirements, but the government is not requesting or accepting alternate quotes; each response must respond to the solicitation requirement, stated in the RFQ. The government will apply the following comparative evaluation process as the basis for award: Assess the direct comparison of one quote with another in a uniform and fair manner to determine which quote provides the government what it needs, where and when in accordance with the Statement of Need (SON) and this Request for Quote. It is an assessment of which response is best as a whole. Once one quotation is found acceptable, it is compared side-by-side to the remaining ones, and the best one is chosen for the best value to the government. The following comparative evaluation factors shall be used: - Technical: Each offeror s quote shall be evaluated based on equipment and services specifications, to determine if the offeror provides a sound, compliant approach that meets the requirements of the Statement of Need and demonstrates a thorough knowledge and understanding of those requirements and their associated risk. In addition, the offeror must submit for evaluation (1) evidence of warranties, (2) specification of brand name or equal products as detailed in the Price/Cost Schedule and Statement of Need. Delivery Date: The purpose of the delivery factor is to assess the offeror s shipment information and after receipt of order (ARO) delivery days to meet the Government s delivery timeframe of 30 days ARO. - Past Performance: The Government may rely on internal documentation including the Contract Performance Assessment Reporting System (CPARS) and contracting officer s knowledge of and previous experience with supply or service being acquired for determining Past Performance. If no record of past performance is found in CPARS, the contract shall not receive a favorable or unfavorable rating but shall receive a rating of neutral. - Price: Award will be made to the offeror whose price represents the best overall value. Complete Price/Cost schedule. Information not contained in a vendor s quote will not be considered during the evaluation. The Government intends to make award selection without clarification but may determine after evaluating submitted quotes that the elements stated in FAR 13.106-2(b)(3) for evaluation procedures are necessary and conduct them as appropriate. The Government reserves the right to make no award if no quotes meet the requirements of this solicitation. The provision at 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. All vendors must have an active registration in the System for Award Management (SAM) portal: https://www.sam.gov prior to award. All quoters certified as a Service-Disabled Veteran-Owned Small Business (SDVOSB) and Veteran-Owned Small Business (VOSB) must be verified as SDVOSB/VOSB in the VetBiz/VIP portal: https://www.vip.vetbiz.gov/ prior to award. End of Provisions All quotes shall be submitted to Raimundo Rivera at contact@example.gov and Leslie Hawkins at contact@example.gov by 2:00pm EST on September 5, 2019.