6515--Automated Medication Dispensing System

The Department of Veterans Affairs, through Network Contract Office 19, is seeking a firm-fixed price contract for the replacement and installation of an Automated Medication Dispensing System at the Rocky Mountain Regional VA Medical Center and associated Community Based Outpatient Clinics in Colorado. The scope requires delivery of at least 61 Automated Dispensing Cabinets, one Drug Storage Carousel, one Controlled Substance Safe, fourteen Anesthesia Stations, and twenty-eight Medication Storage Refrigerators, along with accompanying licenses, software, auxiliary equipment, and comprehensive installation services including de-installation of the existing system. All hardware must be new OEM products, with tamper-evident packaging and chain-of-custody documentation required for secure delivery, and systems must support barcode scanning, fingerprint authentication, and integration with the VA’s Electronic Health Record platform. The system must store and dispense controlled substances with configurable secure storage, meet VA cybersecurity standards including FIPS 199 and FIPS 200, obtain an Authority to Operate via VA Assessment and Authorization processes, and ensure all software is free of malware. Contractors must be U.S.-based, comply with 15 CFR Part 7 regarding ICTS supply chain security, and ensure personnel possess appropriate security clearances and complete annual cybersecurity training. The award will be made on an “All or Nothing” basis, evaluating proposals for technical capability and price, with the most advantageous offer selected. Quotes are due by 10:00 AM Mountain Time on June 12, 2026, submitted exclusively via email to Noaa.Lanotte@va.gov, with a strict 10MB file limit and no hand-carried or faxed submissions accepted. Proposals must be organized into three volumes: Technical Capability demonstrating compliance with the Statement of Work and submission of OEM authorization, Price detailing line item costs, and a completed Trade Agreements Certificate certifying U.S. or designated country end products. All equipment must be delivered F.O.B. Destination to 1700 N Wheeling Street, Aurora, CO 80045, and complete acceptance requires successful delivery, installation, training, system integration, and go-live, followed by formal reporting of each item’s model, serial number, asset tag, and deployment location. Contractors are obligated to provide full warranty and support, including no-cost remediation for recalls and vulnerabilities throughout the device’s useful life, and must adhere to VA-specific requirements including VAAR 852.204-71(d) mandating