6515--Intent to Sole Source Albany Radformation Software

This is a notice of intent to award a sole source contract and is not a request for quotes. The Department of Veterans Affairs Albany VA Medical Center intends to award a Firm Fixed Price (FFP), brand name only, sole source action. Name of Contractor: RADformation Street Address: 335 Madison Ave, 16th Floor City, State, Zip: New York, NY 10017 The Albany VA Medical Center Pharmacy requires a brand name procurement of radiotherapy software. The software system is expected to complete comprehensive plan checks for pretreatment chart audits of radiation therapy patients. It is to analyze correctness of prescriptions, dose limits to critical structures, dose coverage to treatment sites, mechanical limitations of the machine, machine-gantry and patient accessory collision checks, second MU checks of the planning system and all other safety checks in order to be in compliance with AAPM TaskGroup275. The Albany VA Medical Center has chosen ClearCheck Radiotherapy Treatment Plan Evaluation and ClearCalc Secondary Calculation Software because it offers a fully integrated system that will be seamless with the current Treatment Planning System. REQUIREMENT/SALIENT CHARACTERISTICS/SPECIFICATIONS: The specifications of this software are that it must be able to be fully integrated into the current Eclipse Planning Software system. No additional hardware shall be needed for this software to run. Kind of material: License files. Software package. Electrical Data: N/A Dimensions, size, capacity: N/A Principles of operation: N/A Restrictive environmental conditions: N/A Intended use: For patient safety audits and quality assurance of radiation therapy treatment plans. Equipment with which the item is used, Job related tools: Eclipse TPS. ARIA R&V system. End item application: N/A Original equipment manufacturer part number: N/A OTHER UNIQUE REQUIREMENTS Compatibility with Existing Equipment: current second MU check software system is only a second check software system and does not review prescription to plan correctness, doses to critical structures, patient and gantry collision checks, or any of the needed checks noted in TaskGroup 275. Applicable DICOM compliance, Directives or IT Policies: Varian Administrator account is needed for installation of the license file. This is available via our BioMed-Network Specialist. Coordination with On-going Construction Project (provide the project number): N/A Warranty: 1 year from date of receipt and verification of installation/operation. Training: Remote training sessions are included in the purchase of the Licenses. Service and/or Maintenance: Remote support and maintenance is included with the purchase of these license files, and annual subscription/payment of said license files. Safety/ISO/IT/BioMed/SPS & Other Departmental Compliance: N/A. Not on network. DELIVERY This section should clearly state: Contractor must deliver all components for fully operational system. Contractor must deliver all components of the system as stated in this solicitation within 30 days of award notice. Contractor must deliver all items in this solicitation to Radiation Oncology Upon receipt, the Government will inspect items for condition and working operation and acknowledge condition within 1 week of receipt.