6515--Waterloo Health Isolation Carts with IV Poles - BRAND NAME ONLY - SMALL BUSINESS SET-ASIDE
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36C24126Q0711FederalResponse Deadline
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
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The Department of Veterans Affairs is seeking brand-name-only Waterloo Health Isolation Carts with integrated IV Pole Accessories for delivery to the White River Junction VA Medical Center under a small business set-aside solicitation effective January 15, 2026, with quotations due by August 14, 2026. This procurement, classified under NAICS code 339112 and FSC/PSC 6515, is restricted exclusively to the Waterloo Health brand due to mandatory compatibility with existing clinical infrastructure, standardized workflow configurations, and proprietary accessory mounting systems that no other manufacturer can match. The requirement includes fourteen tall aluminum Unicart models (WTLZA999YEL) with specific drawer configurations, a pull-out shelf, and five casters, along with fourteen compatible IV pole accessories (MPH01WIV2), all of which must be new, state-of-the-art, and not refurbished, with no substitutions permitted. Vendors must be active SAM registrants and verified small businesses under the 1,000-employee size standard, and must submit detailed pricing, warranty terms, delivery timelines, and confirmation of SAM registration, while agreeing to hold firm prices for 60 days. The selected contractor is responsible not only for delivering the equipment but also for on-site installation, unpacking, debris removal, technical configuration, and comprehensive training for all clinical and HTM staff without additional charge. Installation must occur during standard business hours (0730–1500 ET), with after-hours work permitted only in high-risk clinical areas, and all activities must be coordinated with VA facility staff at least 24 hours in advance. Vendors must provide user and service manuals, cleaning instructions, and a minimum one-year manufacturer warranty effective from the install date. The acquisition follows strict federal records management protocols, with all deliverables and data becoming the property of the U.S. Government with unlimited usage rights. The justification for sole-source branding rests on the critical need for interoperability, safety, and workflow consistency across clinical environments, where any deviation from the Waterloo system would compromise infection control, increase training burdens, and introduce operational risks. Only vendors capable of meeting all technical, logistical, and compliance requirements will be considered for award, with selection based solely on the lowest price from a qualified small business.
General Info
Waterloo Health isolation carts with IV poles sole-sourced for VA Medical Center, small business set-aside, delivery and installation required by 2026.
Agency
Department Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)View Agency
NAICS
339112 - Surgical and Medical Instrument ManufacturingView NAICS
Place of Performance
Department of Veterans Affairs White River Junction VA Medical Center, White River Junction, VT, 05009, USASet-Aside
SBA
Timeline
PhaseCombined Synopsis
Response Deadline
Organization & Contact Information
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AgencyDepartment Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)
Contacts1 person available
OfficeTOGUS, ME, 04330, USA
Organization / Agency
Department Of Veterans Affairs → 241-NETWORK Contract Office 01 (36C241)
View Agency ProfileOffice AddressTOGUS, ME, 04330, USA
Contacts
Full Description
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Effective Date: 01/15/2026
Revision: 03
This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside with the intent to award via Small Business competition at Contract Opportunities, amongst capable vendors able to provide Waterloo Health Isolation Carts with IV Poles to the White River Junction VAMC.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515.
The Department of Veterans Affairs White River Junction VA Medical Center at 163 Veterans Drive, White River Junction, VT is seeking BRAND NAME ONLY CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts with corresponding specific IV Pole Accessories.
The quotations shall be for the Waterloo Health Brand Isolation Carts and IV Poles as described in the Product Listing and Statement of Work.
All interested companies shall provide quotations for the following:
Product Listing: **NO SUBSTITUTES** BRAND NAME ONLY - CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts
In addition to the unit and total pricing, vendors should provide shipping, warranty terms, delivery lead time, discount terms, and confirmation of SAM active registration with their submissions.
Line Item Part Number Product Description Quantity Unit Price (Each) Total Price 0001 WTLZA999YEL Tall Aluminum Unicart No Lock Light Gray Shell and Yellow Drawer Fronts Three - 6" drawers One - 9" drawer One - Pull Out Shelf 5 Casters Drill Holes for Easy Accessory Assembly
14
0002 MPH01WIV2 IV Pole Accessory for Waterloo Medical Unicart
14
Statement of Work
Objective The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision of Isolation Carts with IV Poles. This document highlights the technical specifications and services requested by the White River Junction VAMC for consideration regarding the purchase of the systems. Vendors under this proposal shall provide all equipment, accessories, applicable training, and manuals.
Project Management / Equipment Implementation Product delivery will be the responsibility of the Vendors working with the White River Junction VAHCS project management POC, the Vendor will be responsible for coordinating and performing the delivery, implementation, and training for the devices.
Background/Justification/ The objective of this work is to enhance the quality of clinical care provided to our veterans by replacing the existing end-of-life isolation carts around the Medical Surgical Unit, ICU, & PACU. This replacement aims to ensure continued excellence in protecting healthcare providers, thereby improving overall patient outcomes. The isolation cart is a quick, reliable, flexible, space-efficient, and patient-safe supply cart that provides easy and safe access to all required personal protective supplies necessary before caring for a patient inside a precautionary room. This replacement enables the clinical team s existing workflow, thus supporting the clinical team's efforts to deliver the highest standard of care to our veterans. All equipment procurement, installation, training, and necessary transition support will be conducted to ensure minimal disruption to ongoing medical services and seamless integration into the existing clinical workflow.
This procurement follows facility standardization, and the carts are required to maintain compliance per TJC and VHA Directives related to Infection Prevention/Infectious Diseases. No additional training for Clinical or HTM staff is required. The requested isolation carts, along with all accessories and warranties, fit into the challenge of our Veteran population with High Consequence Infectious Diseases and Emerging Pathogens.
Equipment Specifications Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems. System Equipment Set-up of System Other (1) User Manuals (1) Service Manuals (1) Cleaning instructions Services Training Installation [See below] Training Provided / Training Materials Vendor will be required to provide 1 user manuals. Vendor will be required to provide 1 service manuals. Vendor will be required to provide an on-station in-service on the proper use and setup. Vendor will be required to provide the cleaning methods/guidelines for equipment. All employees who will be utilizing the equipment, including Providers, Technicians, Healthcare Technology Management (HTM) Engineering, and Clinic staff members ("Trainees"), must be trained by an authorized representative prior to using the System. No charge on a mutually agreeable date and time.
Installation Contractor s Responsibilities: Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of WRJ VAHCS Contractor shall receive and place equipment in the pre-arranged designated area at the WRJ VAHCS The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the responsibility of the Contractor. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards. Vendor will coordinate all site visits with the HTM staff at least 24 hours in advance. The vendor will provide at-least a 1-year manufacturer warranty on the device from the date of installation. Medical Center s Responsibilities: Providing access to patient care spaces, hallways, and equipment rooms during normal business hours for implementation of the general system installation requirements. Providing a single point of contact to work with in planning and implementing the services described. On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 1500 (i.e.: 7:30 am to 3:00 pm ET), Saturday or Sunday, excluding Federal Holidays High risk clinical areas may require after hours install. The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with the WRJ VAHCS staff.
Delivery Location Contractor shall deliver all equipment to the:
White River Junction VA Medical Center 163 Veterans Drive White River Junction, VT 05009
Records Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:
Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
The Government Agency owns the rights to all data/records produced as part of this contract.
The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
The A&A (Assessment and Authorization) requirements do not apply, and a Security Accreditation Package is not required.
End Statement of Work DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW RFO 12.102 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: 36C241-26-AP-4064 Waterloo Brand Isolation Carts with IV Poles
Contracting Activity: Department of Veterans Affairs, VISN 01, Newington VA Medical Center in support of: White River Junction VA Medical Center, 163 Veterans Drive, White River Junction, VT 05001-7005.
Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
This justification supports an open-market, brand-name only acquisition for fourteen (14) Waterloo Medical Isolation Carts and fourteen (14) Waterloo-compatible IV pole accessories for clinical use at the White River Junction VAMC. Competition will be provided among authorized small-business distributors, but items are restricted to the Waterloo brand name due to mandatory compatibility and performance requirements. The procurement includes:
Waterloo Brand Isolation Carts (Model WTLZA999YEL), tall aluminum Unicart with specified drawer layout, pullout shelf, casters, and accessory mounting features. Fourteen carts required. Waterloo-specific IV Pole Accessories (Model MPH01WIV2), compatible exclusively with Waterloo Unicart systems. Fourteen units required.
Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
Mandatory Compatibility With Existing Clinical Infrastructure
White River Junction VAMC already uses Waterloo Unicart systems in multiple clinical areas, and the requested Waterloo Isolation Carts must interface seamlessly with the facility s existing inventory of Waterloo accessories, mounting hardware, and workflow specific configurations. No other manufacturer provides carts with the same structural interface, drawer configuration, accessory mounting patterns, or standardized dimensions required to maintain interoperability within the existing system. Introducing carts from a different brand would eliminate interchangeability, require duplicate accessories, and create inefficiencies across departments.
Clinical Workflow, Safety, and Infection Control Requirements
The Waterloo model specified (WTLZA999YEL) provides a unique combination of tall form factor, six drawer layout, integrated pullout shelf, and specific visual color coding that supports standardized clinical workflow, medication handling, and infection control procedures. Alternative brands do not replicate the combination of dimensional layout, drawer organization, and integrated accessory mounting features required to maintain safe and consistent workflow patterns in patient care areas. Deviating from the Waterloo configuration would compromise clinical efficiency and increase the risk of user error.
Exclusive Compatibility of IV Pole Accessories
The Waterloo IV pole accessory (MPH01WIV2) is manufactured solely for Waterloo carts and relies on a proprietary mounting system. IV poles from other manufacturers do not integrate safely without modification, and such modification would compromise structural integrity, violate warranty conditions, and increase patient care risk. This makes Waterloo the only brand capable of meeting the accessory integration requirements of the clinical environment.
Standardization Across Departments to Reduce Training Burden and Risk
Using a single, standardized cart platform (Waterloo) reduces the training burden on clinical staff, who are already familiar with Waterloo s configuration, drawer layout, and accessory placement. Introduction of another brand would require training on new layouts, new accessory placements, and new handling characteristics, increasing risk of misidentification, workflow disruption, and staff error during time sensitive patient care activities. Standardization is a critical VA requirement for minimizing risk in patient facing environments.
Patient Care Safety and Configuration Consistency
Waterloo is the only brand meeting VA s minimum needs for safety, configuration uniformity, and integration with existing clinical operations. Alternative carts fail to meet mandatory compatibility requirements, drawer configuration standards, workstation layout requirements, and critical safety criteria established by the facility. Selecting any other brand introduces risk and fails to meet mandatory performance needs established by the customer.
Description of market research conducted and results or statement why it was not conducted:
Although market research identified multiple authorized distributors capable of supplying Waterloo products, no other brand was identified that could meet the compatibility, safety, accessory integration, or workflow standardization requirements documented by the facility. Multiple distributors confirmed they can provide the brand name product, validating that the restriction is brand name only, not sole source. Waterloo products remain the only commercial solution demonstrated to meet the VA s minimum need.
End Justification for Single Source Awards IAW RFO 12.102
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation:
(a)Â Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1)Â The solicitation number; (2)Â The name, address, telephone number of the Offeror; (3)Â The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5)Â Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b)Â Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c)Â Late submissions, modifications, revisions, and withdrawals of offers. (1)Â Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2)Â Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3)Â If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4)Â Offerors may withdraw their offers by written notice to the Government received at any time before award. (d)Â Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e)Â Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2)Â The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3)Â The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4)Â A summary of the rationale for award. (5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6)Â Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision)
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors: Full capacity to supply all Line-Item requirements listed above, at the lowest price. All products must meet the salient characteristic and dimensional requirements as outlined in the Statement of Work. Award shall be made to the capable Small Business Class distributor whose quotation is determined to be the lowest price. The respondent must be actively registered in SAM.gov and must be a verifiable Small Business in SAM.gov and the Small Business Administration (SBS) SBS website. The applicable NAICS code is 339112. Product Name and Pricing shall be entered for each line-item as listed in the Product Listing table. Vendor shall provide both unit price and total price for each item. This is a Brand Name requirement. Product user and service manuals must be provided to ensure the quoted product demonstrates the required salient characteristics.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
The following provisions and clauses apply to this acquisition and any resultant award. Full text is available at https://www.acquisition.gov.
FAR Provisions: 52.212-1, Instructions to Offerors Commercial Products and Commercial Services. 52.212-2, Evaluation Commercial Products and Commercial Services. 52.211-6, Brand Name or Equal. 52.225-2, Buy American Certificate. FAR Clauses: 52.204-7, System for Award Management 52.213-3, Offers Representations and Certifications-Commercial Products and Commercial Services. 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services. 52.212-5 (MAR 2026), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services. Includes (by reference under 52.212-5(a)): 52.203-19, 52.204-23, 52.204-25, 52.209-10, 52.232-40, 52.233-3, 52.233-4. 52.225-1, Buy American Supplies. VAAR Provisions/Clauses: 852.219-73, VA Notice of Total Set-Aside for Verified SDVOSBs. 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. 852.212-71, Gray Market and Counterfeit Items. 852.211-70, Equipment Operation and Maintenance Manuals. 852.203-70, Commercial Advertising. 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference.
The following subparagraphs of FAR 52.212-5 (JAN 2025) are applicable: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-1 (MAY 2024) (DEV FEB 2025); 52.223-10 (MAY 2024) (DEV FEB 2025), 52.223-23 (MAY 2024) (DEV FEB 2025), 52.223-18, 52.225-13, 52.232-33.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023): Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.
The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition
(1) Is set aside for small business and has a value above the simplified acquisition threshold;
Or
(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or
(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.
(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show (1) The solicitation number. (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the quoter; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);
(b) Submission of Quotes (cont d): (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.
(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.
(d) Product samples. NA
(e) Multiple Quotes. Quoters are requested to submit one (1) quote presenting the best discounted price for the required items. (f) Late submissions, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12PM, local time, for the designated Government office on the date that quotes are due. (Time specified is August 14, 2026, at 12PM EST).
(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.
(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms and the best price. The Government may reject any or all quotes if such action is in the public s best interest.
(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.
(1) Availability of requirements documents cited in the solicitation. (2) NA: Applies to DoD. (3) NA: Applies to DoD. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.
(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).
The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a government contract when contacting the entity designated at www.sam.gov for establishing the UEI.
(k) [Reserved]
(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO. (End of Provision) FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than August 14, 2026, at 12PM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
All quotes shall be emailed to janice.jones@va.gov
Government Point of Contact
Contract Specialist Janice Jones US Department of Veterans Affairs Newington VAMC 555 Willard Avenue Newington, CT 06111 janice.jones@va.gov
This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a one-time contract/purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.
E-mailed quotes will be accepted. Submission shall be received no later than August 14, 2026, at 12PM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026-01.
This solicitation is set-aside with the intent to award via Small Business competition at Contract Opportunities, amongst capable vendors able to provide Waterloo Health Isolation Carts with IV Poles to the White River Junction VAMC.
The associated North American Industrial Classification System (NAICS) code for this procurement is 339112, with a small business size standard of 1,000 employees. The FSC/PSC is 6515.
The Department of Veterans Affairs White River Junction VA Medical Center at 163 Veterans Drive, White River Junction, VT is seeking BRAND NAME ONLY CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts with corresponding specific IV Pole Accessories.
The quotations shall be for the Waterloo Health Brand Isolation Carts and IV Poles as described in the Product Listing and Statement of Work.
All interested companies shall provide quotations for the following:
Product Listing: **NO SUBSTITUTES** BRAND NAME ONLY - CUSTOMIZED CONFIGURATION Waterloo Health Isolation Carts
In addition to the unit and total pricing, vendors should provide shipping, warranty terms, delivery lead time, discount terms, and confirmation of SAM active registration with their submissions.
Line Item Part Number Product Description Quantity Unit Price (Each) Total Price 0001 WTLZA999YEL Tall Aluminum Unicart No Lock Light Gray Shell and Yellow Drawer Fronts Three - 6" drawers One - 9" drawer One - Pull Out Shelf 5 Casters Drill Holes for Easy Accessory Assembly
14
0002 MPH01WIV2 IV Pole Accessory for Waterloo Medical Unicart
14
Statement of Work
Objective The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision of Isolation Carts with IV Poles. This document highlights the technical specifications and services requested by the White River Junction VAMC for consideration regarding the purchase of the systems. Vendors under this proposal shall provide all equipment, accessories, applicable training, and manuals.
Project Management / Equipment Implementation Product delivery will be the responsibility of the Vendors working with the White River Junction VAHCS project management POC, the Vendor will be responsible for coordinating and performing the delivery, implementation, and training for the devices.
Background/Justification/ The objective of this work is to enhance the quality of clinical care provided to our veterans by replacing the existing end-of-life isolation carts around the Medical Surgical Unit, ICU, & PACU. This replacement aims to ensure continued excellence in protecting healthcare providers, thereby improving overall patient outcomes. The isolation cart is a quick, reliable, flexible, space-efficient, and patient-safe supply cart that provides easy and safe access to all required personal protective supplies necessary before caring for a patient inside a precautionary room. This replacement enables the clinical team s existing workflow, thus supporting the clinical team's efforts to deliver the highest standard of care to our veterans. All equipment procurement, installation, training, and necessary transition support will be conducted to ensure minimal disruption to ongoing medical services and seamless integration into the existing clinical workflow.
This procurement follows facility standardization, and the carts are required to maintain compliance per TJC and VHA Directives related to Infection Prevention/Infectious Diseases. No additional training for Clinical or HTM staff is required. The requested isolation carts, along with all accessories and warranties, fit into the challenge of our Veteran population with High Consequence Infectious Diseases and Emerging Pathogens.
Equipment Specifications Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems. System Equipment Set-up of System Other (1) User Manuals (1) Service Manuals (1) Cleaning instructions Services Training Installation [See below] Training Provided / Training Materials Vendor will be required to provide 1 user manuals. Vendor will be required to provide 1 service manuals. Vendor will be required to provide an on-station in-service on the proper use and setup. Vendor will be required to provide the cleaning methods/guidelines for equipment. All employees who will be utilizing the equipment, including Providers, Technicians, Healthcare Technology Management (HTM) Engineering, and Clinic staff members ("Trainees"), must be trained by an authorized representative prior to using the System. No charge on a mutually agreeable date and time.
Installation Contractor s Responsibilities: Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of WRJ VAHCS Contractor shall receive and place equipment in the pre-arranged designated area at the WRJ VAHCS The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the responsibility of the Contractor. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards. Vendor will coordinate all site visits with the HTM staff at least 24 hours in advance. The vendor will provide at-least a 1-year manufacturer warranty on the device from the date of installation. Medical Center s Responsibilities: Providing access to patient care spaces, hallways, and equipment rooms during normal business hours for implementation of the general system installation requirements. Providing a single point of contact to work with in planning and implementing the services described. On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 1500 (i.e.: 7:30 am to 3:00 pm ET), Saturday or Sunday, excluding Federal Holidays High risk clinical areas may require after hours install. The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with the WRJ VAHCS staff.
Delivery Location Contractor shall deliver all equipment to the:
White River Junction VA Medical Center 163 Veterans Drive White River Junction, VT 05009
Records Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract:
Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.
Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.
Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.
Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.
Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.
The Government Agency owns the rights to all data/records produced as part of this contract.
The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.
Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].
No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.
Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.
The A&A (Assessment and Authorization) requirements do not apply, and a Security Accreditation Package is not required.
End Statement of Work DEPARTMENT OF VETERANS AFFAIRS
Justification for Single Source Awards IAW RFO 12.102 For Over Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold
Acquisition Plan Action ID: 36C241-26-AP-4064 Waterloo Brand Isolation Carts with IV Poles
Contracting Activity: Department of Veterans Affairs, VISN 01, Newington VA Medical Center in support of: White River Junction VA Medical Center, 163 Veterans Drive, White River Junction, VT 05001-7005.
Brief Description of Supplies/ Services required and the intended use/Estimated Amount:
This justification supports an open-market, brand-name only acquisition for fourteen (14) Waterloo Medical Isolation Carts and fourteen (14) Waterloo-compatible IV pole accessories for clinical use at the White River Junction VAMC. Competition will be provided among authorized small-business distributors, but items are restricted to the Waterloo brand name due to mandatory compatibility and performance requirements. The procurement includes:
Waterloo Brand Isolation Carts (Model WTLZA999YEL), tall aluminum Unicart with specified drawer layout, pullout shelf, casters, and accessory mounting features. Fourteen carts required. Waterloo-specific IV Pole Accessories (Model MPH01WIV2), compatible exclusively with Waterloo Unicart systems. Fourteen units required.
Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:
Mandatory Compatibility With Existing Clinical Infrastructure
White River Junction VAMC already uses Waterloo Unicart systems in multiple clinical areas, and the requested Waterloo Isolation Carts must interface seamlessly with the facility s existing inventory of Waterloo accessories, mounting hardware, and workflow specific configurations. No other manufacturer provides carts with the same structural interface, drawer configuration, accessory mounting patterns, or standardized dimensions required to maintain interoperability within the existing system. Introducing carts from a different brand would eliminate interchangeability, require duplicate accessories, and create inefficiencies across departments.
Clinical Workflow, Safety, and Infection Control Requirements
The Waterloo model specified (WTLZA999YEL) provides a unique combination of tall form factor, six drawer layout, integrated pullout shelf, and specific visual color coding that supports standardized clinical workflow, medication handling, and infection control procedures. Alternative brands do not replicate the combination of dimensional layout, drawer organization, and integrated accessory mounting features required to maintain safe and consistent workflow patterns in patient care areas. Deviating from the Waterloo configuration would compromise clinical efficiency and increase the risk of user error.
Exclusive Compatibility of IV Pole Accessories
The Waterloo IV pole accessory (MPH01WIV2) is manufactured solely for Waterloo carts and relies on a proprietary mounting system. IV poles from other manufacturers do not integrate safely without modification, and such modification would compromise structural integrity, violate warranty conditions, and increase patient care risk. This makes Waterloo the only brand capable of meeting the accessory integration requirements of the clinical environment.
Standardization Across Departments to Reduce Training Burden and Risk
Using a single, standardized cart platform (Waterloo) reduces the training burden on clinical staff, who are already familiar with Waterloo s configuration, drawer layout, and accessory placement. Introduction of another brand would require training on new layouts, new accessory placements, and new handling characteristics, increasing risk of misidentification, workflow disruption, and staff error during time sensitive patient care activities. Standardization is a critical VA requirement for minimizing risk in patient facing environments.
Patient Care Safety and Configuration Consistency
Waterloo is the only brand meeting VA s minimum needs for safety, configuration uniformity, and integration with existing clinical operations. Alternative carts fail to meet mandatory compatibility requirements, drawer configuration standards, workstation layout requirements, and critical safety criteria established by the facility. Selecting any other brand introduces risk and fails to meet mandatory performance needs established by the customer.
Description of market research conducted and results or statement why it was not conducted:
Although market research identified multiple authorized distributors capable of supplying Waterloo products, no other brand was identified that could meet the compatibility, safety, accessory integration, or workflow standardization requirements documented by the facility. Multiple distributors confirmed they can provide the brand name product, validating that the restriction is brand name only, not sole source. Waterloo products remain the only commercial solution demonstrated to meet the VA s minimum need.
End Justification for Single Source Awards IAW RFO 12.102
The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov/browse/index/far.
The following solicitation provisions and clause apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation:
(a)Â Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include (1)Â The solicitation number; (2)Â The name, address, telephone number of the Offeror; (3)Â The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator; (4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation; (5)Â Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and (6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments. (b)Â Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (c)Â Late submissions, modifications, revisions, and withdrawals of offers. (1)Â Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation. (2)Â Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted. (3)Â If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (4)Â Offerors may withdraw their offers by written notice to the Government received at any time before award. (d)Â Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received. (e)Â Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable: (1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer. (2)Â The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror. (3)Â The overall ranking of all Offerors when any ranking was developed by the agency during source selection. (4)Â A summary of the rationale for award. (5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror. (6)Â Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities. (End of provision)
FAR 52.212-2 Evaluation-Commercial Products and Commercial Services: In accordance with RFO FAR 12.201-1 and FAR 12.201-2 when appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services.
The following are the decision factors: Full capacity to supply all Line-Item requirements listed above, at the lowest price. All products must meet the salient characteristic and dimensional requirements as outlined in the Statement of Work. Award shall be made to the capable Small Business Class distributor whose quotation is determined to be the lowest price. The respondent must be actively registered in SAM.gov and must be a verifiable Small Business in SAM.gov and the Small Business Administration (SBS) SBS website. The applicable NAICS code is 339112. Product Name and Pricing shall be entered for each line-item as listed in the Product Listing table. Vendor shall provide both unit price and total price for each item. This is a Brand Name requirement. Product user and service manuals must be provided to ensure the quoted product demonstrates the required salient characteristics.
Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.
The following provisions and clauses apply to this acquisition and any resultant award. Full text is available at https://www.acquisition.gov.
FAR Provisions: 52.212-1, Instructions to Offerors Commercial Products and Commercial Services. 52.212-2, Evaluation Commercial Products and Commercial Services. 52.211-6, Brand Name or Equal. 52.225-2, Buy American Certificate. FAR Clauses: 52.204-7, System for Award Management 52.213-3, Offers Representations and Certifications-Commercial Products and Commercial Services. 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services. 52.212-5 (MAR 2026), Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services. Includes (by reference under 52.212-5(a)): 52.203-19, 52.204-23, 52.204-25, 52.209-10, 52.232-40, 52.233-3, 52.233-4. 52.225-1, Buy American Supplies. VAAR Provisions/Clauses: 852.219-73, VA Notice of Total Set-Aside for Verified SDVOSBs. 852.219-76, VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products. 852.212-71, Gray Market and Counterfeit Items. 852.211-70, Equipment Operation and Maintenance Manuals. 852.203-70, Commercial Advertising. 852.252-70, Solicitation Provisions or Clauses Incorporated by Reference.
The following subparagraphs of FAR 52.212-5 (JAN 2025) are applicable: 52.204-10, 52.209-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-50, 52.223-1 (MAY 2024) (DEV FEB 2025); 52.223-10 (MAY 2024) (DEV FEB 2025), 52.223-23 (MAY 2024) (DEV FEB 2025), 52.223-18, 52.225-13, 52.232-33.
ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023): Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.
The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (SEP 2023) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition
(1) Is set aside for small business and has a value above the simplified acquisition threshold;
Or
(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or
(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.
(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show (1) The solicitation number. (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the quoter; (4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically);
(b) Submission of Quotes (cont d): (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9) and accept the terms and conditions of the solicitation may be excluded from consideration.
(c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes unless another time period is specified in an addendum to the solicitation.
(d) Product samples. NA
(e) Multiple Quotes. Quoters are requested to submit one (1) quote presenting the best discounted price for the required items. (f) Late submissions, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 12PM, local time, for the designated Government office on the date that quotes are due. (Time specified is August 14, 2026, at 12PM EST).
(2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is "late" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition.
(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms and the best price. The Government may reject any or all quotes if such action is in the public s best interest.
(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.
(1) Availability of requirements documents cited in the solicitation. (2) NA: Applies to DoD. (3) NA: Applies to DoD. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.
(j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).
The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a government contract when contacting the entity designated at www.sam.gov for establishing the UEI.
(k) [Reserved]
(l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO. (End of Provision) FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services Nov 2023
To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" Quoters shall list exception(s) and rationale for the exception(s), if any.
Submission of your response shall be received not later than August 14, 2026, at 12PM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below.
All quotes shall be emailed to janice.jones@va.gov
Government Point of Contact
Contract Specialist Janice Jones US Department of Veterans Affairs Newington VAMC 555 Willard Avenue Newington, CT 06111 janice.jones@va.gov
This is an open-market combined synopsis/solicitation for products as defined herein. The government intends to award a one-time contract/purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein.
E-mailed quotes will be accepted. Submission shall be received no later than August 14, 2026, at 12PM EST.
Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).
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