6525--Olympus Gastrointestinal Suite Video Routing System

This solicitation under FAR Part 8 is for the procurement of an Olympus Gastrointestinal Suite Video Routing System to replace an outdated and cybersecurity-vulnerable system at the Mather VA Medical Center’s Building 645. The requirement is for a comprehensive video routing and integration solution capable of 4K video routing, capture, recording, live streaming, and seamless integration with the VA’s EHR and PACS systems, including compliance with VistA Imaging’s DICOM modality interface standards. Deliverables include hardware components such as ES-IP base systems, digital hubs, fiber switches, touch panels, cabling, and active wall plates, totaling 70 units across designated line items, with installation, configuration, and integration performed on-site. The contract is anticipated to be awarded on a Firm-Fixed-Price basis, with evaluation strictly on price alone, and award will go to the responsible offeror whose submission is most advantageous to the government. The base period of performance runs from June 15, 2026, to June 15, 2027, with delivery terms set at FOB Destination, and all items must be delivered to the specified VA facility. All proposals must be submitted electronically to Alex Hernandez at Alex.Hernandez@va.gov no later than June 11, 2026, in PDF or Excel format, accompanied by a completed Price/Cost Schedule, a statement of agreement with all contract terms, and required representations and certifications not covered through SAM. Offerors must maintain active SAM registration and comply with clauses addressing whistleblower rights, subcontractor sales restrictions, prohibitions on internal confidentiality agreements, DEI discrimination, and prohibitions on contracting with inverted domestic corporations. The vendor must assign a dedicated project manager to oversee all aspects of the project, including site inspections, conduit and electrical planning, and on-site coordination with VA staff. All personnel entering the facility require VA-issued ID badges, and after-hours work demands written notice two weeks in advance. Patient data privacy is mandated, requiring sanitization of all video and image files before export. Invoices must be submitted electronically through VA’s Electronic Invoice Presentment and Payment System in compliance with VAAR 852.232-72 and FAR 32.905, with payment processed via EFT or third-party methods upon acceptance of conforming goods. A one-year warranty begins only after formal acceptance by the Chief Biomedical Engineer and the Project Manager, and any nonconforming items must be corrected