6530--Intensive Care Unit (ICU) Bed Replacement for Bay Pines VA Health Care System

The Department of Veterans Affairs, through Network Contracting Office 8 in Tampa, Florida, is procuring 24 ICU beds with integrated accessories—including oxygen tank holders, IV poles, and in-bed scales—along with 2 prone kits and full de-installation and installation services for the Bay Pines VA Health Care System. This firm-fixed-price contract, issued under FAR Part 12 for commercial items, requires delivery and installation at Building 110 and Building 112 of the C.W. Bill Young VA Medical Center in Bay Pines, Florida, with a performance period from March 20, 2026, to July 19, 2026, and a target activation window in June 2026. Equipment must meet VA-specific standards for security, infection control, and safety, with all components sourced from Baxter-Hillrom or an approved equivalent. The contractor is responsible for removing existing equipment, conducting joint inspections with the Contracting Officer’s Representative, providing clinical training to staff, and offering a minimum 12-month warranty. Payment will be made via Electronic Funds Transfer upon government acceptance, using VA’s designated electronic invoicing system, and all financial transactions are governed by VAAR Clause 852.232-72. The contract includes comprehensive compliance with federal regulations, including FAR 52.212-4 and VA-specific clauses, and mandates adherence to the Federal Records Act and Privacy Act for all documentation. The evaluation process prioritizes technical capability, past performance, veterans involvement—including preference for SDVOSB and VOSB contractors—and price, using a trade-off method to select the most advantageous offer rather than relying on lowest price. Offerors must be registered in SAM.gov, hold a valid UEI, and submit proposals electronically by March 16, 2026, at 3 PM Eastern Time, with no zip files permitted and mandatory inclusion of manufacturer authorization letters for non-manufacturers. All delivered items must be labeled for delivery to Stephen Barnes and Heather Fields at the specified site, and the contractor must flow down all contractual obligations to subcontractors while safeguarding government property and data in compliance with federal records and cybersecurity requirements.