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688 CW/HC Chaplain Corps Family Retreats (August 2026)

Active
FA301626Q0123Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Department of Defense, through the 688th Cyberspace Wing Chaplain Corps, is seeking a single, all-inclusive solution for a family-oriented retreat to be held from 14 to 16 August 2026, with the requirement aimed at providing lodging, meals, conference facilities, and family-focused amenities at a smoke-free, family-friendly resort located within 120 miles and less than two hours of Joint Base San Antonio-Lackland, Texas. The solicitation, identified as FA301626Q0123, is issued as a Full and Open Competition under NAICS code 721110 for commercial services, and it mandates a firm fixed-price structure where all costs—including 12 rooms for two nights, buffet-style meals for up to 21 adults and 22 children, conference space for 45 participants, standard audiovisual equipment, highchairs, changing tables, and access to recreational and team-building activities—must be bundled into a single nightly rate. The vendor must provide services for a total of 24 room-nights, with specific meal and facility needs scheduled across the event dates, including childcare and adult programming on 15 August. Quote submissions must be sent via email by 10 July 2026, 10:00 AM CDT, to the Contract Specialist and Contracting Officer, with all submissions including the official RFQ reference in the subject line, and must remain valid for at least 90 calendar days from the submission deadline. Offerors are required to provide detailed information including their Unique Entity Identifier, CAGE code, tax identification, and SAM registration status, and must comply with FAR and DFARS clauses covering payment through WAWF, electronic invoicing, whistleblower rights, security prohibitions, subcontracting, and vendor responsibility standards. The award will be made based on the most advantageous offer to the government, considering technical acceptability against the Performance Work Statement, vendor responsibility, and price, with technical and responsibility evaluations serving as mandatory pass/fail gates. All contract performance must adhere to Air Force Occupational Safety and Health standards, with contractors responsible for securing base access credentials for personnel and ensuring compliance with DoD security and administrative protocols, including the use of specific DoDAAC codes for payment, inspection, and logistics routing. The contract requires electronic payment via Wide Area WorkFlow using designated DoDAACs, and all deliverables will be accepted at the destination as specified in the

General Info

Family retreat Aug 2026 in Texas for 45 people, all-inclusive resort with meals, rooms, and amenities required.

Agency

Department Of Defense → FA3016 502 Cons ClView Agency

NAICS

721110 - Hotels (except Casino Hotels) and Motels View NAICS

Place of Performance

DWG, TX, USA

Set-Aside

NONE

Documents

(5)

Performance Work Statement for Family Resiliency Retreat

PDF•sow

RFI FA301626Q0123 688 CW Chaplain Corps Family Retreats

PDF•rfi

Performance Work Statement for Family Resiliency Retreat

PDF•sow

FA301626Q0123 August Family Retreat Q&A

PDF•q-and-a

Solicitation FA301626Q0123 for FY26 Family Retreat Lodging and Services

PDF•rfq

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Timeline

2 updates
PhaseSolicitation
Posted

special-notice

Amendment 1

Contract was updated

Amendment 2

Contract was updated

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of Defense → FA3016 502 Cons Cl
Contacts2 people available
OfficeJBSA LACKLAND, TX, 78236-5286, USA
Organization / Agency
Department Of Defense → FA3016 502 Cons Cl
View Agency Profile
Office AddressJBSA LACKLAND, TX, 78236-5286, USA
Contacts
Dionne Harris
contact@example.gov
+1 (555) 000-0000
Umar A. Thomas
contact@example.gov
+1 (555) 000-0000

Full Description

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UPDATE: 8 July 2026 Questions and Answers posted.


The Department of War is issuing this Request for Quote (RFQ), reference number FA301626Q0123, on behalf of the 688th Cyberspace Wing (688 CW) Chaplain Corps for sources capable of providing non-personal services for a comprehensive, family-oriented retreat for 14-16 August 2026.


Scope of Requirement: The Government requires a single, all-inclusive solution for lodging, meals, and conference facilities from a smoke-free, family-friendly resort. Specific requirements are detailed in the attached Performance Work Statement (PWS) and summarized below:


  • Attendance: Up to 21 adults, 22 children, and two (2) Chaplain Corps staff members.
  • Lodging: Twelve (12) rooms for a duration of two (2) nights.
  • Meals: Buffet-style breakfast, lunch, and dinner served in a private conference room.
  • Facilities:
  • A conference room capable of seating all attendees for meetings and meals.
  • Access to on-site family-oriented recreational activities and team-building facilities.
  • Amenities:
  • Standard audio/visual (A/V) equipment for presentations.
  • Furniture, including tables and seating for adults and children.
  • Family-friendly amenities such as highchairs and changing tables.
  • Pricing Structure: All costs for meals, conference space, and standard amenities must be included in a single, nightly room rate.

Solicitation Method: Full and Open Competition.


NAICS CODE: 721110 Hotels and Motels


Questions and Concerns regarding this RFQ must be submitted via email no later than Tuesday, 7 July 2026, at 10:00 AM CDT. Inquiries must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To ensure proper routing, all inquiries must include " Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)” in the email subject line. Answers to all submitted questions will be compiled and made accessible to all potential offerors to ensure a fair opportunity.


Quote Validity: Final quotes must be submitted via email no later than Friday, 10 July 2026 at 10:00 AM CDT. Submissions must be sent directly to the Contract Specialist, Dionne Harris, at dionne.harris@us.af.mil, with a courtesy copy to the Contracting Officer, Umar Thomas, umar.thomas.1@us.af.mil. To be eligible for consideration, all submitted quotes must remain valid for a minimum period of ninety (90) calendar days from the submission deadline. All quote submissions and related correspondence must reference "Request ID FA301626Q0123 - 688 CW/HC Chaplain Corps Family Retreats (August 2026)" in the email subject line.

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