70 -- Procure 1 Each TeleScope Content Consumer License

September 11, 2007Dear Offeror: The Special Media Preservation Laboratory (NWTS) of Preservation Programs (NWT) of the National Archives and Records Administration (NARA) is planning to issue a firm fixed price contract to procure one (1) Content Consumer License for TeleScope Software to include on site license installation and set up/configuration and on site training. The business address for the National Archives is located at 8601 Adelphi Road in College Park Maryland, 20740. The award will be made to the Lowest Price Technically Acceptable Source in accordance with FAR Subpart 13.106-2. You are invited to submit a quotation utilizing Enclosure 1, Schedule of Prices for the Services specified in Enclosure 2, Performance Work Statement (PWS), under Request for Quotation (RFQ) NAMA 07 Q 0090. The quotation will be submitted in the form of a written quotation in accordance with the procedures outlined in Enclosure 3, Quotation Submission Instructions. You should submit the quote not later than 3:00 PM (EST) September 19, 2007: To aid you in your planning and quotation development, the following information is provided as enclosures to this RFQ: Enclosure 1 Schedule of Prices Enclosure 2 Performance Work Statement Enclosure 3 Quotation Submission Instructions Enclosure 4 Contract Administration (provides contract administration information and requests that certain data be provided by your firm). Enclosure 5 Terms and Conditions (provided additional clauses that will be included as part of the delivery order when it is issued). This request does not commit the Government to pay for any costs incurred in the preparation of this quotation or to contract for the supplies or service. All written information identified above must be submitted to the Contract Specialist (CS) at the following address: Mr. Jon McIver National Archives and Records Administration Acquisition Services Division (NAA) 8601 Adelphi Road, Room 3340 College Park, MD 20740 6001 Additionally, any questions regarding this RFQ and any terms and conditions should be submitted in writing to Mr. McIver not later than five working days before the deadline for receipt of quotations. Mr. McIver may be reached on telephone number +1 (555) 000-0000, fax number +1 (555) 000-0000, or e mail at contact@example.gov. If you do not wish to submit a quotation for this effort, you are requested to notify Mr. McIver as soon as possible by e mail or fax. LaVerne Fields Contracting Officer ENCLOSURE 1 NOTE: The Purchase Order Price will be determined by summing the individual CLIN prices. CLIN = Contract Line Item Number; PWS = Performance Work Statement; NTE = Not to Exceed; NSP = Not Separately Priced. NOTE: This is a firm fixed price order. 3.0 SCHEDULE OF PRICES NOTE: Insert unit prices proposed for each CLIN. The Total Contract Maximum Price will be determined by adding the CLIN prices for each year. CLIN = Contract Line Item Number; PWS = Performance Work Statement. Section A. Base from date of award through one year. CLIN 0001: Content Consumer License for TeleScope Software i.a.w Paragraph 2.1 and 2.2 of PWS. QTY 1 Each, Total Price $__. CLIN 0002: Labor to Perform Installation & testing on CLIN 0001 Tasks in accordance with PWS Paragraph 2.1 and 2.3. 1 Lot not separately priced, price included in CLIN 00001. CLIN 0003: Training to Operate system on CLIN 00001 in accordance with Paragraph 2.4. 1 Lot not separately priced, price included in CLIN 00001. CLIN 0004: Data ? Deliverables on CLIN 0001 in accordance with Paragraph 2.5. 1 Lot not separately priced, price included in CLIN 00001. CLIN 0005: System Maintenance in accordance with Paragraph 2.1 and 2.6. 1 Lot not separately priced, price included in CLIN 00001. CLIN 1001: System Maintenance Year 2 Year in accordance with Paragraph 2.1 and 2.6. QTY 1 Lot, $__. CLIN 2001: System Maintenance Year 3 Year in accordance with Paragraph 2.1 and 2.6. 1 Lot, $__. CLIN 3001: System Maintenance Year 3 Year in accordance with Paragraph 2.1 and 2.6. 1 Lot, $__. CLIN 4001: System Maintenance Year 5 Year in accordance with Paragraph 2.1 and 2.6. 1 Lot, $__. ENCLOSURE 2 PERFORMANCE WORK STATEMENT FOR Content Consumer License for Telescope DAM Software from North Plains Systems 1.0 INTRODUCTION Statement of Need The Special Media Preservation Laboratory (NWTS) of Preservation Programs (NWT) of the National Archives and Records Administration (NARA) needs to expand capabilities for searching and retrieving digital assets held in a digital asset management system to other users within NARA by adding a content consumer license to the existing license for Telescope software from North Plains Systems. 2.0 BASIC REQUIREMENTS 2.1 The Special Media Preservation Laboratory (NWTS) of Preservation Programs (NWT) of the National Archives and Records Administration (NARA) needs to expand capabilities of the digital asset management software application being implemented in the lab. Currently, the Special Media Preservation Laboratory performs digitization of a wide variety of original records and is in the process of implementing a digital asset management application. The software application has been purchased, is installed in the labs, and is Telescope from North Plains Systems. The current license is for NWTS use only, to enter assets and to edit metadata. We need to procure an additional Content Consumer license that will allow all NARA staff to search and retrieve digital files. Annual software maintenance and support for TeleScope is covered under an existing contract. 2.2 General Requirements: EQUIPMEMENT TO BE PURCHASED Qty Equipment and Services 1 Content Consumer License for TeleScope digital asset management software. Offerors shall propose a license to meet the National Archives' requirements. The selected vendor shall provide all licenses and services to the final approved list and specifications. NARA needs a Content Consumers (part no. CC CPU) license for TeleScope Enterprise digital asset management software from North Plains Systems. This is a CPU based connection license model to Telescope. The license allows an unlimited number of connections through TeleScope.web client interface. Connection capacity is limited only by the number of CPUs on the TeleScope.web Application Server. 2.3 The contractor will perform all professional services for Setup and installation of the software on site which includes testing and configuration validation for software in the Special Media Preservation Labs. Testing to demonstrate the Telescope Software is working properly. 2.4 Training services for operation of work stations and server for NARA lab staff. NARA is looking for the industry standard training for any new software system after the system is proven operational. 2.5 Data deliverables are appropriate industry standard documentation on the operation of the equipment, on trouble shooting problems, on maintenance procedures, and on repair procedures. NARA believes that technical manuals for the software will be a big part of the deliverables package. Any contractor unique issues will need to be covered in a format that meets industry standards and will be separate from the technical manuals provided. Data deliverables may change during the System Maintenance Year 1, 2, 3 and 4 periods. Any changes would have to be documented upon award, and updated annually upon exercising Maintenance options for years 2, 3, 4 and 5 CLIN 1001, 2001, 3001 and 4001. Testing results from CLIN 0002 will be included as data deliverables. 2.6 System Maintenance is included in the base year and included as an option for four succeeding option years. This maintenance will cover the telescope software, operation and installation and software components that are a part of the Telescope software system. This is a full service maintenance agreement for the software. Maintenance shall cover the cost of all replacement and labor required to repair any defects to make the software fully operational. 3.0 PLACE OF PERFORMANCE Work will be performed at the following location: Special Media Preservation Laboratory (NWTS) 8601 Adelphi Road in College Park Maryland, 20740 Entrance for installation will be via Metzerlott Road 4.0 PERIOD OF PERFORMANCE The period will be for installation and one year of system maintenance and four one (1) year options starting from date of award. 5.0 HOURS OF OPERATION Work must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA Contracting Officers Representative (COR) and the Contractor. 6.0 TASKS AND DELIVERABLES The deliverables are discussed in paragraph 2.5 above. Performance Specifications/Additional Requirements: MISCELLANEOUS REQUIREMENTS 6.1 All work must be completed on a schedule mutually agreed upon by the vendor and the Government no later than one year from contract award date in base year or applicable option year. 6.2 No transportation or travel expenses will be paid. 6.3 Vendor must accept direct deposit for payment. (Vendor must be registered with the CCR registry.) Government furnished materials: N/A Subcontractors: In the event that subcontractors are needed for portions of this project, they shall be required to fully comply with all relevant portions of this performance work statement and the final contract between the Government and the prime Contractor. Enclosure 3 QUOTATION SUBMISSION INSTRUCTIONS The National Archives and Records Administration (NARA) requires Offerors to provide a written quotation, which is limited to 20 pages with a type font of no less than 10pt. to NARA officials for the purposes of assuring that the prospective Contractor fully understands the scope of this procurement and has the capability to complete all PWS requirements. NARA will incorporate the written quotation into the contract. Pricing information is excluded from the 20 page limit and should be submitted separately in CLIN structure from the Technical quote. a. 1. Content of the Technical Quotation. The Offeror?s technical quotation to the Government must demonstrate the Offeror?s technical approach; personnel; and related experience and past performance. The purpose of the technical quotation is to enable the Government to assess and determine the soundness of each Offeror?s: demonstrated relevant knowledge and competence with regard to the Government?s requirements and program objectives; relevant capability to perform; understanding of, and approach to the work that the Offeror would have to perform under the prospective order; and the relevant challenges and risks. The technical quotation must not include any price or cost information. However, resource information such as data concerning categories, material manufacturer, and subcontracts must be contained in the presentation so that the Offeror?s understanding of the PWS can be evaluated. 2. Price Quotation. The quotations will be evaluated in accordance with the procedures outlined in FAR Subpart 15.101 2 and award will be made to the offeror that submits the lowest price technically acceptable offer. a.The period of performance will begin from date of award and go for one year, with the possibility of exercising four (4) 1 year options. b.The Offeror must provide the following information on the first page of the pricing quotation: (1) RFQ Number; (2) Name and address of Offeror; (3) Name and telephone number of point of contact; (4) Name of contract administration office (if available); (5) Type of order; and (6) Proposed prices per the Schedule of Prices best prices offered to the government (See Enclosure1). c. If the Offeror is on GSA schedule for similar efforts, provide an electronic link to the GSA contract along with the number. d. All other direct costs (ODCS) items must be separately identified and explained. Enclosure 4 Contract Administration GOVERNMENT CONTRACT ADMINISTRATION (a) This task order will be administered by: National Archives and Records Administration Acquisition Services Division, Code NAA Room 3340 8601 Adelphi Road College Park, MD 20740 6001 (b) Contract Specialist (CS): Mr. Jon McIver, Contract Specialist (CS) Telephone: +1 (555) 000-0000 The Contracting Officer (CO), has the overall responsibility for the administration of this task order. Written communication to the CS must make reference to the task order number and must be mailed, postage prepaid, to the above address. (c) Contracting Officer (CO) LaVerne Fields (CO) Telephone: +1 (555) 000-0000 The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the task order terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from task order payments for non performance or unsatisfactory performance; terminate the task order for convenience or default; and issue final decisions regarding task order questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized representatives. Enclosure 5 Terms and Conditions Due to space limitation on FEDBIZOPS the Terms and Conditions (provided additional clauses that will be included as part of the purchase order when it is issued) are included by reference only. For a complete copy send e mail to contact@example.gov. NARA 4.1 SUBMISSION OF FORMS AND REPORTS JUL 2000 NARA 4.2 MARKING OF INFORMATION OR REPORTS JUL 2000 NARA 7.2 DESIGNATION OF CONTRACTING OFICER?S REPRESENTATIVE identification badge and proximity card issuance. NARA 7.5 INVOICE SUBMISSION REQUIREMENTS A. Invoices should be submitted electronically to the following e mail address: contact@example.gov. Protected Microsoft Excel files are the preferred format, however, Adobe Acrobat Portable Document Format (PDF) and Microsoft word are also acceptable. To receive a free notification of your electronic payment, register at http://fms.treas.gov/paid. If electronic invoices are not possible, all original invoices (plus two copies) submitted for payment shall be sent to: ARC/ASD/NAR Avery 3F Bureau of Public Debt PO Box 1328 Parkersburg, WV 26106 1328 For Bureau of Public Debt paying office (ARC/ASD/NAR) payment and invoice questions, call +1 (555) 000-0000 NARA 8.1 SECURITY, PHYSICAL ACCESS SECURITY MAY 2006 NARA 8.3 STANDARDS OF CONDUCT NARA 8.4 PERMITS AND LICENSES SEP 1998 NARA 8.8 SIGN IN / SIGN OUT LOG SEP 1998 NARA 8.9 INSURANCE REQUIREMENTS SEP 1998 NARA 8.10OVERTIME SEP 1998 NARA 8.11 COOPERATION WITH OTHER ON SITE CONTRACTORS SEP 1998 OTHER TERMS AND CONDITIONS (a) The Offeror must provide the Contractor Identification Number Data Universal Numbering System (DUNS) FAR 52.204 6 (JUN 1999). (b) The Offeror must provide the Taxpayer Identification Number in accordance with FAR 52.204 3 (OCT 1998). (c) Exceptions Taken to any Terms and Conditions Stated in the RFQ. Complete rationale, justification, and cost impact must be included. The Government advises Offerors that it intends to evaluate quotations and award an order without discussions. Questions regarding terms and conditions should be submitted in writing to the Contract Administrator not later than five (5) working days before the deadline for receipt of quotations. 52.216 1 TYPE OF CONTRACT APR 1984 The Government contemplates award of a Fixed Price Indefinite Delivery Indefinite Quantity contract resulting from this solicitation. Type of Contract (Apr 1984) (End of Provision) 52.217 5 EVALUATION OF OPTIONS JUL 1990 (IAW FAR 17.208(c)(1)) 52.217 8 Option to Extend Services (Nov 1999) NOV 1999 52.233 2 SERVICE OF PROTEST SEP 2006 (IAW FAR 33.106(a)) CLAUSES 52.212 2 IAW FAR 12.301 ( c ) Evaluation?Commercial Items (January 1999) Part IV ? Representations and Instructions 52.212 3 Offeror Representations and Certifications Commercial Items (Nov 2006). An offeror shall complete only paragraph (k) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (b) through (j) of this provision. Due to space limitation on FEDBIZOPS the Terms and Conditions (provided additional representations and certifications clauses must be included in quote package. For a complete copy send e mail to contact@example.gov. 52.212 5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items. (Mar 2007) FAR 52.217 9, OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) FAR 52.252 2, CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.arnet.gov or http://farsite.hill.af.mil/vffara.htm a. FAR 52.243 1 CHANGES ? FIXED PRICE (AUG 1987) b. FAR 52.245 4 GOVERNMENT FURNISHED PROPERTY (Short Form) JUN 2003) c. FAR 52.246 2 INSPECTION OF SUPPLIES ? FIXED PRICE. (AUG 1996) FAR 52.215 1 Instructions to Offerors Competitive Acquisition (Jan 2004) FAR 52.212 4 Contract Terms and Conditions Commercial Items (Feb 2007)