704-23113QQ - Artificial Christmas Trees

This contract involves a one-time purchase of two 14-foot commercial-grade artificial Christmas trees and two 3-foot 3D snowburst tree toppers for Eastern State Hospital in Williamsburg, Virginia. The trees are to be pre-lit with LED warm white bulbs, with the trees featuring between 2,000 and 5,000 bulbs and the toppers with 100-200 bulbs, providing a natural, lifelike appearance suitable for holiday decorations. The procurement emphasizes timely delivery, with all items required to be delivered no later than December 1, 2025, and bids must be submitted electronically via the eVA portal by November 25, 2025, at 3:00 PM local time. The contract is a one-time purchase valued between $5,000 and $15,000, and the solicitation encourages participation from DSBSD-certified small businesses, particularly those based in Virginia, offering a set-aside preference. The solicitation details include comprehensive instructions for bidders, including submission procedures, mandatory documentation such as bid forms, small business subcontracting plans, and the State Corporation Commission form. Additional guidance is provided through FAQ documents addressing questions about bid submission, experience requirements, and vendor support for the eVA platform. The procurement process involves an invited suppliers list, highlighting various vendors invited to participate, although specific technical specifications and evaluation criteria are not detailed beyond the general scope. Overall, this contract aims to secure high-quality, durable holiday decorations through a streamlined, competitive bidding process prioritizing small and local businesses.