7A20--RADFORMATION Software License Indianapolis, IN

The Department of Veterans Affairs, through Network Contracting Office 10, awarded a firm-fixed-price purchase order to Radformation, Inc. for the sole-source acquisition of its proprietary Radformation software suite under solicitation number 36C25026Q0431, with award number 36C25026P0633. The contract, valued at $63,756.00 for the base period, includes five software components—AutoContour, EZFluence, ClearCheck, ClearCalc, and ChartCheck—each designed to automate and enhance radiation oncology treatment planning, contouring, and quality assurance processes at the Richard L. Roudebush VA Medical Center in Indianapolis, IN. The procurement followed FAR 12.102(c) due to the unique, clinically validated, and proprietary nature of the software, which is fully integrated with the existing Varian Eclipse treatment planning system and has no commercially viable alternatives. The contract structure includes a base year and two option years, though pricing for the options is not specified. Performance is to be delivered and implemented at the designated VA facility, with no physical shipping or packaging requirements due to the digital nature of the product. The Department of Veterans Affairs retains full authority for inspection and acceptance, with oversight guided by compliance with technical compatibility and clinical necessity standards rather than formalized quality metrics. The Contracting Officer is Kellie Konopinski, and the Contract Specialist is Ghazal Jones, who can be reached via email or phone for administrative inquiries. No socioeconomic certifications, representation statements, or detailed clause attachments were disclosed, consistent with the streamlined acquisition process under FAR Part 12. Submission of responses was conducted via email to designated VA contacts by the April 16, 2026 deadline, with no formal proposal format, page limits, or electronic procurement portal required. The Software Publishers NAICS code 513210 applies, and the Product Service Code is 7A20. No invoicing method, payment office details, accounting codes, or Contracting Officer’s Representative were formally identified in the documentation.