7A20--RADFORMATION Software License Indianapolis, IN

This contract involves the sole-source procurement of Radformation’s proprietary software license suite for the Radiation Oncology Service at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The acquisition, conducted under FAR Part 12.102(c), justifies non-competitive award due to the unique integration capabilities of Radformation’s software with the existing Varian Eclipse treatment planning system used by the VA. The software suite includes AutoContour, EZFluence, ClearCheck, ClearCalc, and ChartCheck—comprehensive tools that automate and enhance the radiotherapy treatment planning process, improving workflow efficiency, treatment precision, safety, and plan quality. These software products are clinically validated, proprietary, and essential for maintaining current clinical protocols; no alternative commercial products or vendors offer a comparable integrated solution without causing operational disruption or incurring additional costs. The contract is structured as a firm-fixed-price purchase order with an anticipated base period plus two option years, placing performance responsibility at the VA medical center in Indianapolis. Inspection and acceptance of the software deliverables will occur at the place of performance, with the Government maintaining oversight to ensure functional performance and clinical integration standards are met. The solicitation lacks detailed pricing, formal contract clauses, or standard FAR section I data due to its nature as a notice of intent to sole source. Evaluation factors or competitive award criteria are absent, reflecting the sole-source approach. Contract administration is managed by the VA’s Network Contracting Office 10 in Kettering, Ohio, with designated contracting personnel including a Contracting Officer and a Contract Specialist. The procurement aligns with NAICS code 513210 (software publishers) and does not specify packaging, preservation, or labeling requirements as the deliverables are software licenses and subscriptions. The solicitation invites responses only if compelling justification for competition is presented before the April 16, 2026, deadline.