8415--Fire Resistant Uniforms for the Batavia and Buffalo VA Medical Centers

The Department of Veterans Affairs, through its Network Contracting Office 2 in Albany, New York, has issued a solicitation for Fire-Resistant Uniforms to equip personnel at the Batavia and Buffalo VA Medical Centers under solicitation number 36C24226Q0380. This procurement is strictly set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), with a total estimated value of $47 million and a NAICS code of 812332, classified under Product/Service Code 8415 for Special Purpose Clothing. The contract will be awarded as a firm-fixed price, Indefinite Delivery Indefinite Quantity (IDIQ) agreement with a five-year period of performance comprising a 12-month base period and four optional 12-month periods, extending through April 29, 2031, with a hard delivery cutoff of October 30, 2031. Delivery is required at two designated locations: Batavia, New York, and Buffalo, New York, under FOB Destination terms. The uniform requirements are detailed in Appendix A of the Statement of Work, specifying exact quantities and sizes for FR pants, shirts, T-shirts, and hoodies based on employee headcounts at each site, with technical standards mandating specific fabric weights, construction details, and fire-resistant properties. Contract administration is governed by a comprehensive set of Federal Acquisition Regulation (FAR) and Veterans Affairs Acquisition Regulation (VAAR) clauses, including provisions for indefinite quantity, ordering, option extensions, and electronic invoicing through the Tungsten Network portal, which is the sole authorized method for payment submission. The solicitation requires strict compliance with SDVOSB subcontracting limitations as defined by 38 U.S.C. 8127(l)(2), necessitating a signed Certificate of Compliance that affirms no more than 50% of the contract value will be subcontracted to non-certified entities. Offerors must also submit certifications regarding their size status, nonmanufacturer status if applicable, and compliance with prohibitions on covered telecommunications equipment and inverted domestic corporations. Evaluation will be based on technical capability, past performance, and price in a trade-off analysis, allowing selection of the proposal offering the best value, not necessarily the lowest price. All submissions must be emailed to Contracting Officer Jonathan Kilgore by the extended deadline of March 26, 2026, and offerors must be actively registered in SAM