89--Milk and Dairy for Albany VA Med

SECTION B - CONTINUATION OF SF 1449 BLOCKS 1. Contract Administration: All contract administration matters will be handled by the following individuals: a. CONTRACTOR: _____________________________________________________ _____________________________________________________ _____________________________________________________ b. GOVERNMENT: Contracting Specialist Sam DeMuzio VA Hospital 400 Fort Hill Avenue Canandaigua, NY 14424 Phone: +1 (555) 000-0000 Fax: +1 (555) 000-0000 E-mail: contact@example.gov 2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with: [X] 52.232-34, Payment by Electronic Funds Transfer - Other than Central Contractor Registration, or [] 52.232-36, Payment by Third Party 3. INVOICES: Invoices shall be submitted in arrears: a. Quarterly [ ] b. Semi-Annually [ ] c. Other [X] 4. GOVERNMENT INVOICE ADDRESS: All invoices from the contractor shall be mailed to the following address: VA FSC PO Box 149971 Austin, TX 78714-8971 5. ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows: AMENDMENT NO DATE ______________________________ _____________ Offers for furnishing the supplies or services in the Schedule will be received at the address specified in Block 9 of SF 1449, or if hand carried, to the address shown in block 15, until the date and time specified in Block 8. CAUTION - LATE Submissions, Modifications, and Withdrawals: See provision 52.212-1. All offers are subject to all terms and conditions of this solicitation. ELECTRONIC PROPOSALS ARE REQUESTED AND RECOMMENDED. All electronic proposals shall be e-mailed to contact@example.gov . SECTION B.2 – SCHEDULE OF SUPPLIES/SERVICES, PRICES/COSTS The Contractor shall provide milk and dairy products to the Albany VA Medical Center Nutrition and Food Service as follows: VA Medical Center, Albany, NY Nutrition and Food Service October 1, 2011 - September 30, 2012 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter # Description Est.Qty Unit Price Est.Qty Unit Price Est.Qty Unit Price Est.Qty Unit Price Yearly Total Price 1 Milk, 1% Low Fat Pasteurized Half-pint carton 22500 22500 22500 22500 2 Milk, Whole Homogenized,added Vit A and D, Half-pint carton 600 600 600 600 3 Milk, Skim Pasteurized added Vit A and D, Half-pint carton 600 600 600 600 4 Milk, Flavored Chocolate Homogenized, Half-pint carton 600 600 600 600 5 Milk, Lactaid, Half-pint carton 288 288 288 288 SPECIAL REQUIREMENTS – STRATTON ALBANY VAMC NUTRITION & FOOD SERVICE: 1. Deliveries to Nutrition and Food Service Loading Dock 113 Holland Avenue, Albany, NY 12208 2. Deliveries at least three (3) times per week (Monday, Wednesday and, Friday) excluding Federal holidays as Listed in Section B 2.4. 3. Deliveries accepted at Stratton Albany, VAMC loading dock between the hours of 6:00 AM and 11:00 AM. 4. Commercial labeling shall be acceptable provided product expiration dates are shown in a conspicuous location. Expiration dates of not fewer than 10 days from the date of delivery. Any commercial or additional labeling shall comply with Federal Food, Drug and Cosmetic Act and regulations promulgated there under. 5. Must accept payment by Government Purchase Card, billing each delivery separately. 6. Weekly orders to be called in. SECTION B. 3 – DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK B.3.1. DESCRIPTION OF SUBJECT WORK: The Contractor shall provide milk and dairy products to meet the highest customer service standards of the industry in support of the Albany VA Medical Center (VAMC). B.3.2. PROCEDURES FOR PROVIDING SERVICES: Contractor shall provide all necessary labor, material, equipment, supplies and supervision to provide milk and dairy items in accordance with the terms and conditions of this contract. B.3.3. DELIVERY ORDERS: A. VAMC personnel designated at time of award will place delivery orders. B. VAMC will issue individual delivery orders (purchase orders) for their service. Delivery orders will be picked up at time of delivery. Advance delivery orders will be issued for the first deliveries. B.3.4. DELIVERY: A. All items shall be delivered FOB Destination to the VAMC. B. All items delivered shall be in accordance with the latest Federal Hospital Subsistence Guide. C. All deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and regulations promulgated there under. D. All milk and dairy items shall be labeled, packaged, and packed in commercially acceptable containers. E. Contractor shall not be required to deliver products on national holidays as listed below and any other day specifically declared by the President of the United States to be a national holiday: January 1 New Year’s Day 3rd Monday – January Martin Luther King, Jr. Day 3rd Monday – February President’s Day Last Monday – May Memorial Day July 4 Independence Day 1st Monday - September Labor Day 2nd Monday – October Columbus Day November 11 Veteran’s Day 4th Thursday – November Thanksgiving December 25th Christmas Day B.3.5. INSPECTION AND ACCEPTANCE: A. A point of contact from VAMC will be designated to accept or reject delivery as to quality and condition of milk and dairy items. Items rejected all or in part by the VAMC shall be removed from the premises within 48 hours of notification of rejection. B. Vendor-owned delivery trays, racks, wheeled carts, etc. shall be in clean condition at delivery time; if they are not, vendor personnel will be required to transfer bread products to government owned holding racks. Vendor-owned trays/racks, wheeled carts, etc. utilized in delivery will be held for pick-up by the vendor for reuse. C. Unless offeror certifies that acceptable inspection has been made (any agency of the Federal Government or the AIB International Department of Food Safety/Hygiene) a pre-award onsite evaluation of the offeror’s facility will be made. This will include inspection and evaluation of the plant, personnel, equipment and processes, as applicable, of the prospective contractor and conditions found will be considered in award of the contract. The VAMC reserves the right to perform an inspection of the contractor’s facility at any time during the contract period and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the items covered by this contract will be procured in the open market. Any excess cost occasioned by this action shall be charged against the contractor’s account. 6. B.3.6 LABELING OF PRODUCT: A. As required in Section 4 of the United States Public Health Service Milk Ordinance Code, bottles, cans, packages and other containers enclosing milk shall be plainly labeled with grade of milk contained therein. 7. B.3.CERTIFICATIONS: A. In signing this solicitation, the bidder certifies that its company has received, prior to opening of bids, a pasteurized milk rating of 90% or more for the type of product the bidder proposes which will be in accordance with the specifications as found in the Federal Hospital Subsistence Guide. PASTEURIZED MILK RATING _______________ % DATE OF RATING _________________ STATE OF MILK SANITATION RATING AGENCY __________________________ IF RATED BY U.S. PUBLIC HEALTH SERVICE, INDICATE ____________________ B. Bidders are required to submit with their quote a CERTIFICATE from the local or State Health Department that all cattle from which milk is obtained have passed a satisfactory tuberculin test within one year previous to the date of contract; or that cattle from which milk is obtained are accredited herds as defined in the current requirements of the U.S. Public Health Service Milk Ordinance Code. C. A CERTIFICATE that all persons employed in pasteurizing and bottling plants from which the products are furnished have passed a satisfactory clinical and laboratory examination within one year previous of contract and are free from communicable diseases must also be furnished with the quote. B.3.8. INSPECTION OF PLANTS: A. An inspection may be made of the premises and employees of the bidders, prior to making an award and conditions found will be considered in awarding a contract. Inspection may also be made at any time during the life of the contract and, if it is found that the contractor is not complying with specifications, deliveries will be rejected and the products covered by this contract will be procured on the open market. Any excess cost occasioned by this action will be charged against the contractor account. THE BIDDER CERTIFIES THAT (CHECK ONE) ? Within the past three months no inspection of the physical facilities of this plant has been conducted by any agency of the Federal Government. OR ? An inspection of the physical facilities of the plant was conducted by the ____________________________agency on ___________________ and this plant was ACCEPTED/REJECTED for furnishing it’s product to the Federal Government. B.3.9. DATE CODE: A. All milk and milk products shall bear a code date. This may be the code regularly used by the contractor or special code established for use on milk or milk products delivered to the Veterans Affairs Medical Centers. The successful bidder shall furnish necessary instructions for translation of the code. B.3.10. TEST: A. The Government reserves the right to perform tests at the VAMC for coli form organism. The methods of analysis and bacteriologist examinations to determine conformity with sanitary regulations and adherence to grade assignments shall be those set forth in the most recent edition of “Standard Methods for the Examination of Dairy Products? published by the American Health Association, 1970 Broadway Avenue, New York, NY. Such tests will be made by inoculating five tubes of brilliant green lactose bile, both a 1 ml of milk, cream or milk products. They will be inoculated at 35 degrees centigrade for 48 hours. If three or more of the five tubes show gas formation, sample is considered positive for coli form organisms. Milk, cream, or other milk products shall not be positive for these organisms more than once in samples taken five different days. B.3.11. CUSTOMER SERVICE POINT OF CONTACT: The Contractor shall provide a designated point of contact and toll free number (if applicable) for resolution of customer service problems to include at a minimum delivery of damaged or incorrect items. Contractor Point of Contact: _______________________________________________ (Name) ______________________________________________ (Title) ______________________________________________ (Telephone Number) ______________________________________________ (Fax Number) ______________________________________________ (E-mail Address) SECTION B.4 – CONTRACT ADMINISTRATION B.4.1. DEFINITIONS/ACRONYMS: A. CO – Contracting Officer B. COTR – Contracting Officer’s Technical Representative C. VA – Department of Veterans Affairs D. VAMC – Albany VA Medical Center B.4.2. DELIVERY LOCATION: ALBANY VA MEDICAL CENTER 113 HOLLAND AVENUE ALBANY, NY 12208 B.4.3. INVOICES: A. Invoices shall be issued to the VA Financial Service Center and to the Chief, Nutrition and Food Service. Invoices shall be identified with proper delivery order number (purchase order number) and shall reflect all deliveries made against the delivery order. End of the month deliveries shall not be billed against the following month delivery order. B. Invoices shall be submitted weekly and shall include the following per FAR Clause 52.212-4(g): (i) Contractor’s business name and address (ii) Contractor’s Tax Identification Number (TIN) (iii) Invoice date (iv) Date(s) of services provided (v) Contract number (vi) Total amount billed (vii) Purchase Order number NOTE: Failure to include the above information may result in delay of payment. Invoices will be returned to the Contractor for completion if there are any omissions. B.4.4. PAYMENT: The preferred method of payment shall be Government Commercial Purchase Card and the Contractor shall be capable of accepting it for payment. B.4.5. CONTRACT ADMINISTRATION: A. The Contracting Officer is the only person authorized to approve changes or modify any of the requirements under this contract on behalf of the Government. B. In the event the Contractor affects any change(s) at the direction of any person other than the Contracting Officer, that change shall be considered to have been made without authority and no adjustment in price shall be made in the contract to cover any increase in charges incurred as a result thereof. C. The Contractor shall submit all requests for modification of this contract and any inquiries pertaining to the administration of the contract to the Contracting Officer in writing at: VA Medical Center Contracting Officer (528/90NCA) 400 Fort Hill Avenue Canandaigua, NY 14424 B.4.6. DESIGNATION OF CONTRACTING OFFICER’S TECHNICAL REPRESENTATIVE (COTR): A. The following individual has been designated as the Contracting Officer’s Technical Representative (COTR) to monitor and certify receipt of services rendered under this contract: Nutrition & Food Service: KARIN SHEALEY-HILL contact@example.gov +1 (555) 000-0000 B. The COTR has the following scope and limitations of authority: (i) Place orders for supplies/services not to exceed those required under this contract. (ii) Certify acceptance of supplies/services received in accordance with the contract requirements. (iii) Furnish technical guidance and advice, and monitor services performed under the contract. (iv) Report any deficiencies in performance, quality of supplies/service, safety practices and questions on contract performance or suspensions of work to the Contracting Officer. C. This delegation of authority does not include any authority to make changes in quantity, quality and delivery. The Contracting Officer acting within the scope of his/her authority will make all changes to the contract. D. This delegation of authority will expire upon completion of the contract or unless sooner revoked in writing by the Contracting Officer, but in any case, will not extend beyond the contract period. NOTE: Offerors acknowledge the Contracting Officer’s Technical Representative delegation by signature of the solicitation document. B.4.7. AUTHORITIES OF GOVERNMENT PERSONNEL: Notwithstanding the Contractor’s responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. All communications pertaining to contractual or administrative matters under this contract shall be addressed to: Department of Veterans Affairs VA Healthcare Network Upstate New York Attn: Sam DeMuzio (528/90NCA) 400 Fort Hill Avenue Canandaigua, New York 14424 All communications pertaining to technical matters under this contract shall be addressed to the Contracting Officer’s Technical Representatives: KARIN SHEALEY-HILL contact@example.gov +1 (555) 000-0000