99 -- Audio Visual Presentation System

This is an amendment for Solicitation #FDA-SOL-08-00533. If you have already responded to this solicitation and would like your quote to be submitted as it is or would like to make an amendment to your quote please send an email to contact@example.gov. This is additional information in reference to the solicitation 1.The video conference equipment is listed as a ?Polycom 572?; Polycom has no such model ? is this owner-furnished equipment, or do you want us to recommend a suitable unit? Owner furnished. 2.The Satellite receivers referred to ? are they owner-furnished equipment? Owner furnished. 3. I am unsure what is meant when you request ?redundant controls?. Does this mean you would like hard-wiring in addition to the wireless equipment, or do you mean running two sets of cable for every connection in case of a failure? hard wiring in addition to wireless 4.When ?auxiliary inputs? are referred to, what types of connectors are required and for what potential sources? "Auxiliary inputs" primarily for audio, RCA inputs XLR, Phono and Mini Phono jack will do. Some audio mixers will have them already built in. You just never know when one main channel input will stop working... 5.Some items mentioned in the solicitation appear to be government furnished items you want integrated into the upgraded rooms. Is a list of the GFE available or can you identify more clearly which items mentioned in the solicitation are GFE? (e.g. the Polycom and Motorola?) We will provide the satellite and polycomm video conference as well as laptops to operate the equipment. 6. Item 3.2 mentions a lavaliere microphone. Is this to be wired or wireless? Wireless 7. Will both rooms get the described lectern Training Room Only and system control or is this description for a single room? System control will be for both rooms 8. You mention that conduit needs to be run to the conference table in the boardroom. Does this room have a raised floor? If not, is a surface runway acceptable? Means we are providing the conduit to the conference table. Contractor is not to include a cost in the estimate for conduit. 9. Will both rooms need video conferencing or just the boardroom? You mention a Polycom (the model number is not familiar) but we are not sure what you already have (i.e. cameras, codec, network termination equipment, etc.). Polycom video conferencing equipment that we own that we want to have the option to project in both rooms. The camera is on a cart, that will be moved to the room we want to use it in, and then we can project onto either screen - Smartboard or projection screen. 10. Will you accept emailed quotes? Yes 11. What is the location of the actual installation (I see Pennsylvania, Arkansas and Minnesota addresses within the solicitation)? Minneapolis, MN ALL TERMS & CONDITIONS REMAIN THE SAME ORIGINAL SOLICITATION: This is a solicitation for commercial items prepared in accourdance with the format in FAR Subpart 12.6 and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested. The solicitation number is FDA-SOL-08-00533. This solicitation is issues as a Request for Quotations (RFQ). The solicitation North American Industry Classification System (NAICS) code is 443112: Radio/Television & Other Electronic Stores. Small Business Size Standard 500 Employees. The Food & Drug Administration is Soliciting the following: Training Room/Boardroom Check List Below is a checklist that should apply to both rooms with the purpose that the office will have a Training room and Boardroom that will be able to: -Reduced operator complexity -Perform better in rooms with less than perfect lighting and acoustics -Enhance the quality of sound pickup -Reduce or eliminate sound echo -Reduce background audio noise pickup Projection System 1.Training Room - XGA Resolution Projector with a minimum of 6000 ANSI Lumen 16:9 DLP data/video Projector. Boardroom should have at a minimum 4000 ANSI Lumens. 2.Training Room - 58" X 104" in Ceiling Draper Screen or comparable (motorized). 3.Boardroom - 94" diagonal interactive SMART Board - wall mounted 4.Video Sources should include: -Laptop/PC interface on Podium as well as in-wall. -VCR/DVD/Document Camera with interface on Podium at a minimum -Interface for Codec/Video conferencing system on Podium and wall -Interface for Satellite/CCTV same as above. -Auxilliary inputs for video and audio. Audio System: 1.2 - Integrated Mixer/Amplifier with a minimum of 8 Channels. Rack mounted equalizer and other if needed. 2.2 - Hand held cordless microphone 3.2 - Lapel Lavaliere microphone 4.Ceiling mounted speakers JBL Control 24CT ceiling speakers or comparable - 8 each Training Room & 4 each Boardroom 5.2 - Table top or flexible goose neck microphones for lectern and conference table. 6.Ceiling mounted microphones for training room ? 8 each. The above audio mixer should be able to support all video and audio sources above and with auxiliary inputs and recording outputs. System Control: Lectern: Custom build with cherry veneer - 40" wide and standing heighth (rolling) able to accommodate hard wired redundant controls for all sources. Redundant hard wired wall controls as well. Wireless control system with redundant hard wired controls on lectern and conference table for System On/Off. Screen Up/Down, Source selection for laptop, vcr/dvd/cd, satellite, document camera, auxiliary inputs. Source Control (Play, Stop, Pause, FF, REW, Record & on screen menu navigation. Volume Control. Additional Information: -Price to include labor and installation. -Service Agreement (cost per year) and Warranty (minimum of 2 years) -Video Conference Equipment - Polycom 572 -Satellite Receiver ? Motorola DSR922 4DTV -Room Sizes: Training room - 1900 sq. ft. & Boardroom 400 sq. ft. -Conduit to be provided to conference room table in the Boardroom INSTALLATION IS REQUIRED. An official authorized to bind the offeror must sign the terms and conditions of the offer. Offerers that fail to furnish required representations and certifications or rejects the terms and conditions of the solicitation may be excluded from consideration. FOB Point Destination. The clauses at FAR 52.212-5, Contract Terms and Conditions requied to implement Statues or Executive Orders - Commercial Item applies to this acquisition. The following additional FAR clauses cited in this clause are applicable: 52.219-6, 52.232-33, 52.222-41. Clauses and provisions are incorporated be reference and apply to this acquisition. Clauses and provisions can be obtained at hhtp://www.acquisition.gov. CCR Requirements. Company must be registered on Central Contrator Registration (CCR) before an award can be made to them. If company is not registered in CCR, they must do so by going to CCR Website at hhtp://www.ccr.gov. All responsible sources may submit a quotation which shall be considered. The quotation must reference solicitation #FDA-SOL-08-00533. The offers are due in person, by mail or fax on or before March 10, 2008. by 14:00 hours (Eastern Standard Time in Philadelphia, PA) at the FOOD AND DRUG ADMINISTRATION, 200 CHESTNUT STREET, SUITE 900, PHILADELPHIA, PA 19106. An official authorized to bind the offeror must sign the terms and conditions of the offer. Offerors that fail to furnish requiired representation and certifications, or reject the terms and conditions of the solicitation, may be excluded from consideration. For information regarding this solicitation, please contact Janice Cooper @ +1 (555) 000-0000, Fax +1 (555) 000-0000 or email contact@example.gov