Adobe Licensing Renewal for Elections Canada (EC)

Shared Services Canada is soliciting bids for the renewal of Adobe licensing software to support Elections Canada, through a Request for Quotation under solicitation number 2BS-6-210243, with a response deadline of June 12, 2026 at 2:00 PM Eastern Standard Time. The requirement is for the supply of Adobe All Apps Edition 4 with Premium Stock Term, Adobe Creative Cloud Single App Edition 4 with Premium, Adobe Captivate Enterprise Term License per user, and Adobe RoboHelp Office Enterprise Term License, totaling 32, 95, 17, and 10 licenses respectively, all of which require an Enterprise Term License Agreement. The contract duration is one year beginning June 26, 2026, with two optional one-year extensions available, extending potential performance through June 25, 2029. Bids must be submitted exclusively via email to [email hidden] or through the P2P portal and must include a complete financial proposal in Canadian dollars, with all prices excluding GST/HST for evaluation but clearly broken out as separate line items. All pricing must reflect the full contract term and include 12 months of maintenance and support as specified in Annex A. Bidders are required to submit mandatory certifications including the Software Publisher Certification Form, Software Publisher Authorization Form, Integrity Form, and Federal Contractors Program for Employment Equity certification, alongside compliance with security protocols, supply chain integrity verification, and electronic media scanning for viruses. The contract incorporates standard federal acquisition clauses, including Supplemental General Conditions for Licensed Software and Software Maintenance, with references to PWGSC updated to reflect Shared Services Canada. Invoicing must follow a strict format, including the Contract serial number, Client Reference Number, Business Number, and separate tax line items, and must be sent to both the paying office and the contracting authority. Evaluation will be based on lowest price among responsive bids, with non-compliance resulting in a non-responsive bid. Canada retains the right to audit all claims and conduct verification of certifications, while the Contractor must treat all Canadian government information as confidential. The place of performance spans Canada and worldwide, with deliveries FOB destination, including customs duties, and no physical packaging requirements are specified as the deliverables are digital software licenses.