This Solicitation opportunity from Department Of State was posted on September 7, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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AEIF 2026 Alumni Summit: Freedom 250

Closed

PDS-SAU-FY26-07Grant

Submission Closed09/14/2026, 04:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

New

Federal

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The U.S. Consulate General Sapporo is soliciting quotations for a firm-fixed-price contract to provide comprehensive event management for the Freedom 250 commemorative event on February 5, 2027. The event features a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The contractor is responsible for all aspects of the event, including venue coordination, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical support, and safety management. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated operational challenges, such as increased traffic, crowd management, and specific festival-related permitting. Award will be granted to the lowest priced, technically acceptable, and responsible offeror. Technical evaluations will focus on relevant experience managing VIP events and professional fireworks displays in compliance with Japanese laws, as well as the contractor's approach to safety and operational oversight. Key deliverables include planning documents due within ten days of award, finalized permits and safety plans prior to the event, and the delivery of professional photography within five business days post-event. All U.S. contractors must be registered in the System for Award Management, and quotations must be submitted electronically in English by November 20, 2026.

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DEADLINE

R725216 NUHS Tribute Night 2027 End-to-End Event Management and Creative Production Services

Solicitation # Doc2446917683

NUHS is seeking proposals for end-to-end event management and creative production services for the NUHS Tribute Night 2027. This solicitation is being managed through the contracting agent ALPS Pte Ltd. Interested suppliers must attend a compulsory site briefing on October 30, 2026, at 10:30am, held at The Ritz Carlton Millenia Singapore. The bidding window opens on October 21, 2026, and closes on November 11, 2026, at 3pm Singapore Time. All proposals must be submitted via Ariba Sourcing by selecting Submit Entire Response to avoid potential disqualification. Suppliers should direct all clarifications to the buyers business email and are encouraged to register using a generic company email address to ensure all notifications are received.

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Services to Manage, Coordinate, and Market Aloha Stadium SM&M

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RFI - Event Management & Technical Production Services for Commencement Ceremonies

Solicitation # 1254826

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Grand Valley State University

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Event Coordination & ManagementThis subcontract opportunity is for event coordination and management services supporting a Yellow Ribbon Reintegration Event for the Department of Defense, specifically under the W7N8 USPFO Activity WI ARNG. The selected provider will perform on-site event management in Wisconsin Dells, acting as a liaison for prime contractors to ensure seamless execution of the event agenda and overall facility readiness. Key responsibilities include providing a dedicated on-site coordinator to manage a facility walkthrough 14 days prior to the event and coordinating logistics between the venue, catering, audiovisual services, and Government points of contact. While not mandatory, CMP certification is preferred for this role. Interested parties must respond by November 15, 2026.

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Scientific Symposium and Workshop CoordinatorThe Scientific Symposium and Workshop Coordinator subcontract supports the National Institutes of Health under the Department of Health and Human Services. The selected provider will be responsible for the planning, organization, and hosting of regular network meetings, workshops, and symposia specifically for prime contractors working on NIDCD medical research projects. Key duties include managing attendee logistics and scheduling for a professional cohort of clinicians and researchers through the use of virtual meeting platforms and event management software. Qualified candidates must possess demonstrated experience in academic or medical conference planning to ensure the successful execution of these scientific events. This opportunity was posted on October 20, 2026, with a response deadline of March 5, 2027. The contract falls under NAICS code 561920 and focuses on delivering high-quality professional gatherings that facilitate medical research collaboration.

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Event Planning and ManagementThis subcontract for Event Planning and Management supports the DC Department of Small and Local Business Development by providing end-to-end coordination and execution of community events for prime grantees within the H Street Northeast Corridor project in Washington. The scope of work includes developing event schedules, managing all logistics, coordinating with local vendors, and providing on-site management through the use of specialized event software and communication tools. The selected provider is responsible for delivering a completed series of executed events along with detailed post-event reports. This opportunity is categorized under NAICS code 561920, with a response deadline set for November 25, 2026.

DC Sepratment of Small and Local Business Development

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Holiday Market Operational SupportThe Holiday Market Operational Support subcontract involves providing day-to-day management of a market site for prime contractors working on City of Boston Parks and Recreation Department projects. The selected provider will be responsible for coordinating vendor load-in and load-out, managing site cleaning and waste disposal, and maintaining constant communication with agency personnel. Key operational requirements include the use of communication radios, site signage, and specialized waste disposal equipment to ensure the event site remains clean and well-maintained. Qualified candidates must possess proven experience in municipal event management and are required to deliver daily operational reports. This opportunity is categorized under NAICS code 561920 and is associated with the Massachusetts Parks and Recreation Department. Interested parties must submit their responses by the deadline of November 3, 2026.

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RFP - 2026 COPLEY SQUARE HOLIDAY TREE MARKET

Solicitation # BD-27-1142-30000-300-134434

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300000 - Parks & Recreation Department

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DEADLINE

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POSTED

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RFP: Project Manager and Event Consultant for Martinsville Speedway 80th Anniversary Race Season

Solicitation # RFP-130413

The West Piedmont Planning District Commission is seeking qualified individuals or firms to provide professional assistance for the 2027 season celebrations marking the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County. The solicitation, identified as RFP-130413, offers two distinct roles: a Crew Chief to serve as Project Manager and a Track Manager to act as an Event Consultant. The Crew Chief will focus on overall project management, partner engagement, and sponsorship support, while the Track Manager will handle technical event planning, site logistics, and operational safety. Proposers may apply for one or both roles, provided they submit separate scope narratives and pricing for each. The engagement is expected to last 18 months, beginning in late 2026 and continuing through the post-event closeout of the 2027 initiative. While some work can be performed remotely, a regular on-site presence in the Martinsville-Henry County area is required for key meetings and events. The anticipated budget for the initiative is 345,000 dollars, and proposers must specify whether their pricing is fixed fee, hourly, or a hybrid model. Proposals must be submitted in PDF format to info@mhcchamber.com, with the review process scheduled to begin on November 12, 2026. Evaluation will be based on a weighted matrix scoring personnel qualifications and experience from 1 to 5, and short-listed candidates may be invited for interviews.

West Piedmont Planning District Commission

POSTED

4 days ago

DEADLINE

in 20 days

AI Contract Overview

The U.S. Mission in Saudi Arabia Public Diplomacy Section is soliciting proposals under solicitation PDS-SAU-FY26-07 for a Cooperative Agreement to organize and host the AEIF 2026 Alumni Summit in Riyadh. This initiative, aligned with Freedom 250, aims to unite 70 to 90 U.S. exchange alumni from at least five prominent programs across all 13 Saudi provinces to advance shared U.S.-Saudi priorities. The project is structured into three phases: planning and recruitment from October to December 2026, the execution of a two-day interactive summit in January 2027, and post-summit activities from February to July 2027. Key deliverables include six interactive sessions, the generation of at least ten alumni-led project proposals, the establishment of a 10-member Alumni Advisory Network, and the administration of three to five micro-grants totaling up to 25,000 dollars. The total available funding for this award is 100,000 dollars, which must include the micro-grant allocations. Eligible applicants include not-for-profit organizations, think tanks, and academic institutions. Applicants must possess a Unique Entity Identifier and active SAM.gov registration. Proposals are evaluated based on program quality and feasibility, organizational capacity, project planning, cost effectiveness, monitoring and evaluation plans, and sustainability. The application deadline is September 14, 2026, and submissions must be sent via email to RiyadhGrants@state.gov. Required documentation includes a proposal of no more than 20 pages, one-page CVs for key personnel, letters of support from partners, and a Negotiated Indirect Cost Rate Agreement if applicable.

General Info

$100,000 grant for AEIF 2026 Alumni Summit in Riyadh; deadline September 14, 2026.

Agency

Department Of State → U.S. Mission To Saudi Arabia

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

Not specified

Set-Aside

NONE

Documents

PDS-SAU-FY26-07 AEIF 2026 Alumni Summit: Freedom 250

nofo

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 7

Solicitation

Response DeadlineSep 14

Deadline has passed

Submission Closed

09/14/2026, 04:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of State → U.S. Mission To Saudi Arabia

Contacts1 person available

OfficeUSA

Organization / AgencyDepartment Of State → U.S. Mission To Saudi Arabia

Office AddressUSA

Contacts

Abdulelah AlawiGrantor

contact@example.gov

Full Description

The U.S. Mission in Saudi Arabia Public Diplomacy Section (PDS) is pleased to announce an open competition for not-for-profit organizations (NGOs), think tanks, and academic institutions to organize and host the AEIF 2026 Alumni Summit in Riyadh. Given the program’s intersection with U.S. government exchange funded alumni, we encourage alumni with linkages to qualifying organizations to consider applying for this opportunity via the appropriate institutional vehicle.

The goal of this initiative is to activate, unite, and strengthen U.S. exchange alumni networks across Saudi Arabia's three posts (Embassy Riyadh, Consulate General Jeddah, and Consulate General Dhahran) as active strategic partners in advancing shared U.S.-Saudi priorities. Aligned with Freedom 250, the summit celebrates American values of leadership, innovation, and civic engagement, reinforcing U.S. policy priorities of making America safer, stronger, and more prosperous.

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