This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on February 4, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Aerospace Medicine Conference Support A/V Rental & Support

Closed

FA805225R0007Federal

Submission Closed02/06/2025, 10:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The contract pertains to the provision of audio and visual (AV) equipment and support services for the Aerospace Medicine Conference, scheduled from February 18 to February 20, 2025, at The Galt House Hotel in Louisville, KY. As per the amendments, there will be two rooms with different periods of performance. Room #1 will be utilized on February 18 from 0700 to 1200, while Room #2 will be in use from February 18 to February 20. Various Contract Line Item Numbers (CLINs) have been added specifically for February 18. Amendment 3, dated February 4, 2025, introduces changes to include additional rooms and periods of performance, updating the pricing schedule specifically for aerospace requirements. Amendment 2 revises the previous pricing document to adjust performance dates to February 18 only and modifies several items such as large screens and speaker configurations. Amendment 1 updates the Statement of Objectives (SOO) concerning identified constraints, particularly in relation to hotel coordination. The contract is set aside for service-disabled veteran-owned small businesses and must be performed according to SOO requirements. Interested parties were required to submit their proposals by February 6, 2025. The point of contact for this contract includes Eric Oliver and Emmanuel Herring of the Department of the Air Force.

General Info

AV equipment and support for Aerospace Medicine Conference, February 18-20, 2025, Louisville, KY.

Agency

Department Of Defense → FA8052 773 Ess

NAICS

532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing

Place of Performance

Louisville, KY, 40202, USA

Set-Aside

SDVOSBC

Documents

Amendment 3 - Pricing Schedule B (Aerospace Conference)

amendment

High

FA805225R0007 - Aerospace Medicine Conference Support A/V Rental & Support

rfq

High

Provisions and Clauses - Aerospace RFQ

rfq

High

SOO AV Equipment Support Services for IDES and TAOS (Amendment 1)

sow

High

Wage Determination WD 2015-4717 (Rev. 28)

wage-determination

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

3 updates

PhaseClosed

PostedJan 22

Combined Synopsis

Notice updatedJan 29

The notice description changed.

Notice updatedFeb 4

The notice description changed.

Notice updatedFeb 4

The notice description changed.

Response DeadlineFeb 6

Deadline has passed

Submission Closed

02/06/2025, 10:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA8052 773 Ess

Contacts2 people available

OfficeSAN ANTONIO, TX, 78236-0119, USA

Organization / AgencyDepartment Of Defense → FA8052 773 Ess

Office AddressSAN ANTONIO, TX, 78236-0119, USA

Contacts

Eric Oliver

contact@example.gov

Emmanuel Herring

contact@example.gov

Full Description

AMENDMENT 3: 4 FEB 2025 - 1. Requirements are changed to have two different rooms and two different Periods of Performance: -- Room #1: 18 Feb, 0700 - 1200, and -- Room #2: 18 Feb - 20 Feb CHANGES MADE to ATTCH 2- PRICING SCHEDULE B-Aerospace NEW CLIN 0001 is added for 18 Feb only NEW CLIN 0003 is added for 18 Feb only NEW CLIN 0005 is added for 18 Feb only NEW CLIN 0007 is added for 18 Feb only NEW CLIN 0009 is added for 18 Feb only NEW CLIN 0011 is added for 18 Feb only NEW CLIN 0013 is added for 18 Feb only NEW CLIN 0015 is added for 18 Feb only NEW CLIN 0017 is added for 18 Feb only AMENDMENT 2: 4 Feb 2025. Two changes have been made to the attached document, "ATCH 2- PRICING SCHEDULE B_Aerospace". The changes being made are as follows: AMENDMENT 2: 4 FEB 2025 - 1. Existing Atch 2: Change Period of Performance to 18 Feb only, 0700 - 1200 (everything else stays the same) -- 2. Existing Atch 2: Change item 0001: Large Screens 6'x10 minimum; --3. Existing Atch 2: Change item 0006: Speakers from 4 to 2 The new document is entitled Amended 2_4 FEB_2025_ATCH 2- PRICING SCHEDULE B_Aerospace. END OF AMENDMENT 2 AMENDMENT 1: 29 Jan 2025. Original SOO is replaced with amended version of SOO. File name is SOO IDES V2_Amendment 1_29 Jan 2025. Change: The original version of the SOO stated on page 3, "VI. Operating Constraints: There are identified constraints identified beyond the requirements in this SOO. Please refer to Section V, line item three (3) regarding Hotel Coordination. If additional constraints are identified prior to event, the COR will notify the contractor." The revised version of the SOO states on page 3, "VI. Operating Constraints: There are no identified constraints identified beyond the requirements in this SOO (see section 3. Hotel Coordination). If constraints are identified prior to event, the COR will notify the contractor." END OF AMENDMENT 1 Audio and Visual (AV) Equipment and Support Services at The Galt House Hotel located at 140 N. Fourth Street, Louisville, KY 40202. The dates of the event will be held 18-20 February 2025. Performance shall be according to the requirements contained in this SOO. Important Dates: Q&A Due: 28 January 2025 / 11:00 p.m. CST Proposals Due: 6 February 2025 / 4:00 p.m. CST (e-mail to POCs)