This Government Contract opportunity from Department Of Defense was posted on September 18, 2014. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Agency Copier Fleet

Awarded

HHM402-14-Q-0040Federal

Submission Closed09/08/2014, 12:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 532420

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Postage Meter Lease and Maintenance Services

Solicitation # RFP-2026-0008

The Punxsutawney Area School District is soliciting proposals for Postage Meter Lease and Maintenance Services for its High School, Elementary School, and optionally, the District Office. The selected vendor will provide a leased postage metering system capable of regular and bulk mailings, similar to the SendPro C500, featuring automatic sealing, automatic USPS rate and software updates, and the ability to download postage. The scope of work includes all necessary labor, materials, and equipment for installation, regular periodic maintenance, and on-demand repair services. Pricing options are requested for contract durations of one, two, or three years, with the award granted to the lowest responsive and responsible bidder. The procurement is subject to stringent regulatory compliance, including the Davis-Bacon Act and Pennsylvania Prevailing Wage Rates, requiring the vendor to pay the higher of the two rates. Compliance with Executive Order 11246, the Clean Air Act, and the Federal Water Pollution Control Act is required, and vendors must certify they are not on the Federal Debarment list or using prohibited telecommunications equipment from Huawei or ZTE. Proposals must be submitted in sealed envelopes by November 17, 2026, and must include a non-collusion affidavit and a Statement of Respondent's Qualifications. Payment is contingent upon Board of School Directors approval and a final walk-through inspection.

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MANAGED PRINT SERVICES 2026

Solicitation # MPS 2026

The City of Tustin is soliciting proposals for Managed Print Services (MPS) to replace aging technology and implement optimization recommendations derived from a comprehensive assessment conducted by Office Werks Advisory. The objective is to establish a long-term partnership for the provision of technology, services, and ongoing support for approximately 119 multi-function devices and desktop printers. The scope includes equipment acquisition, implementation, software configuration, and fleet management, with a specific focus on supporting high-volume needs for public safety and other critical city departments. The selected vendor will collaborate with City staff and consultants to validate device configurations and assist in developing a new city-wide print policy regarding usage standards and cost controls. The contract features an initial five-year term with options for two one-year extensions. Proposals are evaluated based on the effectiveness of the management plan, vendor experience, and the total five-year cost of the solution. Mandatory requirements for submission include a signed Non-Collusion Affidavit and detailed pricing via a specific template. Awarded vendors must adhere to strict service level expectations, particularly for critical devices supporting 24/7 operations, and are required to use OEM supplies and parts. Final acceptance of equipment is contingent upon City confirmation that devices are installed, tested, and documented according to an approved implementation plan.

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RFP Centralized Managed Print Svcs & Multifunction Printer (MFP) Fleet

Solicitation # 271006

The City of Dothan, Alabama, is soliciting proposals under RFP 271006 for a consolidated managed print services program. The selected vendor will serve as the single point of accountability for the implementation, installation, configuration, and management of a multifunction printer fleet, including plotters and facsimile devices. A key technical requirement is the integration of centralized print authentication with Active Directory or Entra ID to enable badge-swipe release. The project will follow a phased implementation, prioritizing the replacement of devices that are currently out of contract or on month-to-month leases. Security standards for the fleet include TLS 1.2 or later, SNMPv3, and the encryption of stored data. Proposals are due by November 20, 2026, and must be submitted in sealed envelopes. The City will award the contract to the responsive and responsible respondent offering the best combination of attributes, with a 3% cost preference granted to local vendors holding a City of Dothan business license. Required certifications include E-Verify compliance, a non-collusion affidavit, and adherence to the Drug-Free Workplace Act of 1988. The successful bidder must maintain comprehensive insurance coverage, including commercial general liability of 2 million dollars aggregate and professional liability of 1 million dollars. The City reserves the right to terminate the contract without cause upon 30 days written notice.

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27-0049 5 Xerox W110 Scanner (Brand Only)

Solicitation # RFB-IS-27200225

Solicitation RFB-IS-27200225, issued by the California Internal Services Department for the Department of Children and Family Services, seeks the procurement of five new Xerox W110 Scanner units (Part Number: XW110-A) for the WIC 827 unit. The contract is structured as an initial 12-month lease based on fair market value, with options to extend for up to two additional years. The award will be granted to the lowest total acceptable offer on a lot total basis. Due to critical integration compatibility requirements, no substitutions are permitted, and bidders must strictly adhere to technical specifications, including USB-C interface and specific power requirements. The vendor is also responsible for coordinating installation and setup with ISD and BIS engineers, specifically for LDAP and Active Directory integration, and must remove and dispose of all packing materials upon delivery. The submission deadline is November 2, 2026, via the online portal. Bidders must provide a complete package including detailed product literature, manufacturer authorization letters dated within 90 days, and various certifications such as the Proposer's Organization Questionnaire and Community Business Enterprise information in Excel format. The contract includes several mandatory compliance clauses, including the Federal Uniform Guideline Clause, child labor standards, and the County's Child Support Compliance Program. Additionally, the vendor must agree to provide priority delivery during disastrous events and give employment consideration to participants in the GAIN or GROW programs for any new personnel needs. Performance will be judged solely by the County of Los Angeles, with an acceptance test period not exceeding 30 days from receipt of the equipment.

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POSTED

DEADLINE

TOWNWIDE MULTIFUNCTION COPIER AND MANAGED PRINT SERVICES

Solicitation # 26/27-1

The Town of Manchester, Connecticut, is soliciting proposals for Townwide Multifunction Copier and Managed Print Services under solicitation number 26/27-1. The project aims to standardize and consolidate a fleet of approximately 40 to 50 new, unused multifunction devices across 30 municipal buildings to improve document security, cost predictability, and operational reliability. Required equipment must support copying, printing, scanning, and duplexing, with a minimum black and white print speed of 45 ppm. The scope of work includes the provision of all consumable supplies meeting OEM specifications, repair and maintenance, end-user support, and centralized print management software capable of allocating costs by user, department, or building. The Town requires proposals to include both outright purchase and lease options, with preferred lease terms of 36, 48, or 60 months. Award decisions will be based on a points-based scoring method where cost is only one of several factors. Performance standards are strict, requiring machines to operate according to manufacturer specifications at least 95 percent of the time, with a maximum allowable downtime of 48 hours per device. Maintenance requests must be responded to within one hour and performed within four hours. The response deadline has been extended to January 14, 2027, with a question deadline of December 30, 2026. All submissions must be made electronically via the Town of Manchester Procurement Portal.

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Grasslands School Division - Request for Proposal - RFP - Multifunction Device Fleet and Print Management Services

Solicitation # AB-2026-06872

Grasslands School Division is soliciting proposals from qualified suppliers to replace its current multifunction device fleet and implement comprehensive print management services. The scope of work encompasses all printing, copying, and scanning requirements across the entire Division. This project will be performed within the County of Newell, Alberta. Interested parties must submit their responses by the deadline of November 23, 2026, at 7:00 PM. The procurement process is being managed by Michael Nielsen, the Director of Technology, under solicitation number AB-2026-06872.

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DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE - Closing: 10/30/2026 12:00 PM

Solicitation # 232495

Los Angeles County in California is seeking solicitations for the lease of a Canon Varioprint Titan 6220 MICR system. This procurement opportunity, identified by solicitation number 232495, is managed by the Internal Services Department with William Burger serving as the primary point of contact. The performance of the contract will take place in Los Angeles, California. Interested parties must submit their responses by the deadline of October 30, 2026, at 7:00 PM.

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DEADLINE

RFB-IS-27200243 - 1091956 CANON VARIOPRINT TITAN 6220 MICR LEASE

Solicitation # 232495

The City of Los Angeles is seeking proposals for the lease of a Canon Varioprint Titan 6220 MICR system under solicitation number 232495. This local government opportunity is managed by the City of Los Angeles and will be performed in Los Angeles, California. Interested vendors must submit their responses by the deadline of October 30, 2026, at 3:00 PM. For further inquiries regarding the content or requirements of the bid, contact William Burger via email. Participants may be required to register on the official City of Los Angeles website to complete the bidding process.

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Service and Lease of 15 New or Remanufactured Copiers and 8 coin/bill changers

Solicitation # ITB-2026-0001

The Somerset County Library Commission is soliciting bids for a five year Fair Market Value lease and service contract for 15 new or remanufactured energy efficient, digital, network ready color multifunction devices and 8 compatible coin and bill changers. These units must provide combined scan, print, fax, and copy capabilities and be designed for intuitive use by the public. A critical requirement is the inclusion of integrated touchscreen displays to support a cloud based credit card payment solution planned for 2027. Technical specifications include copy and print speeds between 40 and 50 ipm, a minimum 160 gig hard drive, and the ability to handle paper weights up to 256 g/m. The contractor is responsible for all installation, transportation, and the return of current equipment, while the library will provide all paper. The contract will be awarded to the lowest responsible bidder, with a tentative award date of December 2, 2026, and installation scheduled for January 4 through 18, 2027. The service provider must ensure a 95 percent effectiveness level and provide on site technician response within four to six business hours. Bidders must submit a bid guarantee of 10 percent of the total price, capped at 20,000 dollars, and provide performance and payment bonds upon award. Comprehensive insurance coverage is required, including 3 million dollars in general liability and 1 million dollars in employer liability. Compliance with New Jersey business registration, EEO/Affirmative Action regulations, and various federal and state certifications regarding investment activities in Iran and Russia is mandatory.

Somerset County Library

POSTED

DEADLINE

Device-as-a-Service (DaaS)

Solicitation # 1072975646

Cantium Business Solutions Limited, a Local Authority trading company owned by Kent County Council, is seeking one or more preferred suppliers to provide a Device-as-a-Service (DaaS) solution. The scope of work encompasses the delivery of hardware and associated services, including installation and consultancy, for use by Cantium and its customers within the United Kingdom. While the contract is structured as a zero-value agreement to ensure best value for customers, the total estimated contract value over the full potential term is approximately 16 million pounds inclusive of VAT. The agreement is scheduled to commence on June 20, 2027, with an initial duration of up to 36 months. The buyer maintains the option to request up to two 12-month extensions with 30 days' notice, bringing the maximum possible contract length to 60 months. Award decisions will be based on quality assessments, with weightings distributed across general requirements (30%), value-added services (30%), mandatory non-technical requirements (20%), and Key Performance Indicators (20%). Interested parties must submit their responses in English via the Delta eSourcing portal by the deadline of November 3, 2026.

Cantium Business Solutions Limited

POSTED

DEADLINE

RFQ - Multifunction Copier, Printer, and Scanner services

Solicitation # S-R21689-00018133

The Port of Newport is soliciting quotations for the replacement of two multifunction office printers, copiers, and scanners, with a target installation window of February to March 2027. The required equipment must feature minimum speeds of 40 pages per minute, support color and black and white printing, and include duplexing and touchscreen interfaces. Technical specifications require AirPrint and Mopria certification, as well as integration with Microsoft Universal Print and Entra ID for a cloud-based print management solution compatible with Microsoft 365. Security is a priority, with mandates for hard drive encryption, overwrite capabilities, firmware security protections, secure print release, and user authentication. Vendors may propose purchase, lease, or lease-to-own options, with a preferred lease term of 60 months. The Port will evaluate proposals based on the best interest of the organization, focusing on a five-year total cost of ownership. Proposals must include detailed pricing for acquisition, maintenance, volume click rates, and end-of-term costs, including data destruction certification. Preference may be given to vendors offering ENERGY STAR equipment or recycling programs for toner and hardware. All submissions are due by October 30, 2026, and must comply with Oregon law and the Oregon Public Contracting Code.

Administration

POSTED

24 days ago

DEADLINE

in about 16 hours

AI Contract Overview

Solicitation HHM402-14-Q-0040, issued by the Virginia Contracting Activity under the Department of Defense, seeks a single-award lease and maintenance solution for an Agency Copier Fleet located in Washington, DC. This total small business set-aside procurement, categorized under NAICS code 532420, requires the provision of high-volume color production presses and multifunction printers. The scope of work encompasses the delivery of equipment, base maintenance services, supplies, training, and analyst services, with a performance period beginning September 29, 2014. The contract mandates strict adherence to commercial item terms and conditions, including SAM registration and specific liability and warranty requirements. Technical personnel assigned to the contract must possess Secret clearance. The procurement process included multiple amendments to clarify that the requirement is for a non-GSA offer and to update the Statement of Work regarding lease rate representations. The final solution is expected to include comprehensive service support, meter reading, and performance evaluations to ensure the operational efficiency of the fleet.

General Info

Agency

Department Of Defense → Virginia Contracting Activity

Contract Value

$3,444,130

NAICS

532420 - Office Machinery and Equipment Rental and Leasing

Place of Performance

200 MacDill Blvd, WASHINGTON, DC, 20340, USA

Set-Aside

NONE

Awardee

Advantage Solutions, Inc

Award Issued Date

09/08/2014, 12:00:00 AM UTC

Documents

Amendment 01 – Solicitation/Contract Modification

amendment

High

Amendment 02 – Questions and Revised Statement of Work

amendment

High

Request for Quotation HH-MA02-14-QC-04

rfq

High

Solicitation Part 2 - HHM402-14-Q-0040

solicitation

High

Statement of Work – Agency Copier Fleet

sow

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

3 updates

PhaseAwarded

PostedAug 7

Combined Synopsis

Notice updatedAug 11

The notice description changed. The point of contact changed.

Notice updatedAug 12

The notice description changed.

Notice updatedAug 12

Notice details unchanged. Attachments may have changed.

AwardedSep 8

Contract was awarded

Submission Closed

09/08/2014, 12:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Virginia Contracting Activity

Contacts2 people available

OfficeWASHINGTON, DC, 203405100, USA

Organization / AgencyDepartment Of Defense → Virginia Contracting Activity

Office AddressWASHINGTON, DC, 203405100, USA

Contacts

Yvette A. JenkinsProcurement Technician

contact@example.gov

+1 (555) 000-0000

Claudia HendricksonContract Specialist

contact@example.gov

+1 (555) 000-0000

Full Description

COMBINED SYNOPSIS/SOLICIATION AGENCY COPIER FLEET (1) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (2) Solicitation HHM402-14-Q-0040 is issued as a Request for Quotation (RFQ). (3) The Virginia Contracting Activity intends to award a Firm Fixed-Price contract for agency copier fleet to provide lease/maintenance of office copiers. Award will be made to the offeror whose offer is conforming to the solicitation and is the lowest price. Four (4) categories of copier equipment are required and described herein. The attached Statement of Work (SOW) and attached RFQ HHM402-14-Q-0040 will provide further details of this requirement. List of CLINs and their associated descriptions, quantities and units of measure are also attached to this RFQ. The period of performance shall be for one (1) year plus four (4) one (1) year option periods. All prospective offerors must have a Commercial and Government Entity (CAGE) code and be registered with System for Award Management (SAM) at http://www.sam.gov. (4) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-76 effective 25 July 2014. The DFARS provisions and clauses are those in effect to DPN 20140721 effective 21 July 2014. (5) This requirement is set-aside for small businesses. The associated North American Industrial Classification System (NAICS) code for this procurement is 532420, Office Machinery and Equipment Rental &Leasing Services, with a small business size standard of 32.5 million. It is solicited on an - all or nothing" basis; no split awards will be made. (6) Offerors shall submit past performance related functions of at least three (3) but no more than five (5) of the most relevant contracts performed for Federal agencies and commercial customers within the last 3 years of the solicitation close date, of current and past contracts. No more than 5 pages. (7) The following provisions and clauses are applicable to this solicitation and are incorporated by reference: 52.212-1 Instructions to Offerors - Commercial Items; 52.212-2, Evaluation - Commercial Items; 52.212-3 Offeror Representations and Certifications - Commercial Items; 52.212-4 Contract Terms and Conditions - Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items; with the following FAR clauses and provisions being cited as applicable to this acquisition; 52.222-1 Child Labor Cooperation with Authorities; 52.222-19 Prohibition of Segregated Facilities; 52.222-22 Previous Contracts and Compliance Reports; 52.222-25 Affirmative Action Compliance; 52.222-26 Equal Opportunity; 52.222-35 Equal Opportunity for Special Disabled Veterans. Veterans of the Vietnam Era and other Eligible Veterans; 52.222-36 Affirmative Action for Workers with Disabilities; 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans; 52.232-33 Payment by Electronic Funds Transfer - System for Award Management. (8) The following DFARS clauses and provisions apply to this solicitation and are incorporated by reference: 252.212-7000, Offeror Representations and Certification - Commercial Items; 252.225-7001 Buy American Act and Balance of Payments Program; 252.232-7003 Electronic Submission. (9) This above list does not capture all of the provision and clauses that apply to this solicitation - see the attached RFQ HHM402-14-Q-0040 for a complete list. (10) All clauses and provisions may be found in full text at the following site: http://farsite.hill.af.mil (11) All questions/inquiries concerning this RFQ must be submitted via email no later than 12:00PM EST 12 August 2014 to Yvette Jenkins at contact@example.gov and Claudia Hendrickson at contact@example.gov. (12) Quotes for this acquisition and past performance information are due no later than 11:00AM EST on 20 August 2014 via email to contact@example.gov and contact@example.gov. (13) It is the responsibility of the offerors to check Federal Business Opportunities http://www.fbo.gov periodically for any amendments/notices to this solicitation.