This Solicitation opportunity from California was posted on August 26, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Agenda, Legislative, and Public Meeting Management Solution

Closed

2026-RFP-056State & Local

Submission Closed09/16/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 518210

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1 day ago

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in 23 days

AI Contract Overview

The City of Palm Desert is seeking a comprehensive Agenda, Legislative, and Public Meeting Management Solution under solicitation 2026-RFP-056. The city aims to replace its current eScribe system with a more integrated platform to manage the entire meeting lifecycle, from the creation and approval of agenda items to the recording of minutes and public accessibility. Key objectives include reducing manual data entry, improving workflow accountability, enhancing the searchability of historical records, and ensuring public-facing materials meet modern accessibility standards. The solicitation is managed by the City Clerk's office, with responses due by September 16, 2026. The city is looking for a sustainable solution that supports long-term goals for digital services and transparency, and it remains open to vendor recommendations regarding phased implementation and migration strategies. Primary contact for this opportunity is Senior Deputy Clerk Damian Olivares.

General Info

Palm Desert seeks an integrated agenda and public meeting management solution by September 2026.

Agency

California → CMO - City Clerk

NAICS

518210 - Computing Infrastructure Providers, Data Processing, Web Hosting, and Related Services

Place of Performance

CA, USA

Set-Aside

NONE

Documents

2026 RFP056 Agenda, Legislative, and Public Meeting Management Solution

28 pages · rfp

High

RFP Intake Form - Agenda, Legislative, and Public Meeting Management Solution

1 page · rfp

High

City of Palm Desert Professional Services Agreement

17 pages · contract-document

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedAug 26

Solicitation

Response DeadlineSep 16

Deadline has passed

Submission Closed

09/16/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyCalifornia → CMO - City Clerk

Contacts2 people available

OfficePalm Desert, CA, 92260, USA

Organization / AgencyCalifornia → CMO - City Clerk

Office AddressPalm Desert, CA, 92260, USA

Contacts

Damian OlivaresSenior Deputy Clerk

contact@example.gov

+1 (555) 000-0000

Celina CabreraSenior Management Analyst

contact@example.gov

+1 (555) 000-0000

Interested Companies (20)

Springbrook SoftwareAmerican Fork, UT

GranicusWashington, DC

eScribe SoftwareWashington, DC

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Full Description

The City of Palm Desert is a charter city located in the Coachella Valley in eastern Riverside County, California. Incorporated in 1973, Palm Desert operates under a council-manager form of government with a five-member City Council elected by district. The City has approximately 50,000 year-round residents, with the population increasing significantly during the seasonal winter months. The City Council regularly meets on the second and fourth Thursdays of each month, and the City supports a variety of additional boards, commissions, committees, and other public meetings. The City currently utilizes eScribe to support portions of its agenda and public meeting management processes. As the City's operational, accessibility, records management, public transparency, and technology needs have evolved, the City is evaluating available solutions that can provide a more integrated and efficient approach to managing the complete agenda and meeting lifecycle. The City's goal is not simply to replace an existing software platform, but to evaluate opportunities to improve the way agenda items are created, reviewed, approved, published, presented during meetings, recorded in minutes, retained as official records, and made accessible to the public. The City is particularly interested in reducing duplicate data entry and manual handoffs, improving workflow visibility and accountability, strengthening accessibility of public-facing materials, improving search and access to historical meeting information, and establishing effective integrations with other City systems. The selected solution will be expected to support both current operational needs and the City's long-term objectives for legislative management, public meeting administration, records accessibility, digital services, and transparency. The City is open to vendor-recommended approaches, including phased implementation, integrations, and migration strategies that balance functionality, accessibility, operational risk, cost, and long-term sustainability.