Airport Aviation Fuel, Truck Leases and Integrated FBO Aviation Software for Fuel Management & Credit Card Processing

The Purchasing Department of Jefferson County, New York, is seeking proposals for the purchase and delivery of bulk aviation fuel, specifically Type 100LL and Jet A, for the Watertown International Airport. The contract scope includes the provision of refueler truck leases and an integrated FBO aviation software system for fuel management and credit card processing, which must be provided at no charge. The successful supplier is required to meet ASTM-D910 and ASTM-D1655 standards and must provide excess aircraft fueling liability insurance of at least 50 million dollars. The initial contract term is for three years, with the award based on the most advantageous proposal evaluated through subjective judgment. Key deliverables include the supply of fuel for one 30,000 gallon Jet A tank and one 15,000 gallon 100LL Avgas tank, along with the provision of branded signage and an illuminated outdoor sign. The supplier must conduct a complete safety inspection within 90 days of the award and perform subsequent quality and safety inspections every 12 months. Pricing must be based on rack prices from the Journal of Commerce or PLATTS with a fixed profit margin, and invoices must itemize all applicable taxes and fees. Proposals are due by October 21, 2026, and must include certifications regarding non-collusive bidding and compliance with New York State General Municipal Law regarding prohibited investments in Iran.