Alpine School District Paper Supplies Bid

The Alpine School District is seeking bids for paper supplies to support over 120 locations across the district through an Invitation for Bids (IFB) numbered ASDEP052026DS, with a response deadline of June 10, 2026, at 2:00 p.m. Mountain Time. The solicitation requires vendors to submit detailed cost proposals for specific line items via the Bonfire platform, with mandatory inclusion of Attachment A, a completed cost sheet that must be submitted unaltered and priced to the tenth decimal place, as bids to the hundredth decimal are unacceptable. Award will be made to the lowest responsible and responsive bidder on a per-line-item basis, with strict compliance required for all prerequisites including domestic sourcing—international paper is prohibited—and mandatory identification of the paper mill name for each item in the vendor notes section. All bids must meet stringent packaging requirements: products must be shipped in full cases when ordered as such, shipments should be palletized when possible, and individual reams may be refused without prior approval. Prices must be quoted FOB delivered, with no additional charges permitted for delivery, insurance, packing, or handling unless explicitly included and accepted in the bid. Contractors must certify compliance with Utah’s procurement laws under Title 63G-6a and Administrative Code R33, and affirm they are not debarred, suspended, or involved in prohibited boycotts. Legal jurisdiction resides in the State of Utah, and disputes must first be resolved through informal negotiations before proceeding to court. The contract includes provisions for termination with cause, requiring a ten-day cure period, or without cause, requiring sixty days’ written notice, and explicitly prohibits automatic renewals. All invoices must reference the contract number or purchase order number, and payment will be issued within thirty days of delivery or receipt of a correct invoice, whichever is later, typically by mail unless made via the District’s purchasing card. Contractors must retain records for up to six years post-termination and grant access to State and Federal auditors. Products must be warranted to meet manufacturer claims, serve their intended purpose, and be free of significant defects, with liability remaining with the vendor until final acceptance by the District. Failure to comply with any responsiveness criteria—including omission of the cost sheet, mispricing, or improper labeling—will result in immediate rejection.