This Combined Synopsis/Solicitation opportunity from Department Of Health And Human Services was posted on November 17, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Amendment 1: Phoenix Service Unit Awards Program Venue Rental - Q&A Posted

Closed

IHS1519514Federal

Submission Closed11/28/2025, 08:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 531120

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1 day ago

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in 2 days

AI Contract Overview

The contract involves providing venue rental and related services for the Phoenix Service Unit (PSU) Awards Program, an annual recognition event scheduled for the third Wednesday of February, beginning February 18, 2026, and continuing through a base period plus four option years. The selected vendor must secure a venue within a seven-mile radius of the Phoenix Indian Medical Center capable of accommodating up to 400 attendees, including staff and guests, with appropriate seating arrangements, audio/visual equipment, catering, and free parking. The vendor is responsible for ensuring a safe, clean environment, providing necessary event setup, and supporting logistical needs within a specified timeframe, including a two-hour setup window prior to the event. The scope emphasizes experience in event coordination, with minimum qualifications of five years, and adherence to federal standards and regulations. The procurement is structured as a firm-fixed-price contract, with a detailed evaluation process considering technical approach, past performance, and price, following a best value trade-off methodology. The solicitation includes comprehensive FAR and HHSAR clauses covering labor standards, ethics, supply chain security, environmental compliance, and socioeconomic considerations. The contract may include options to extend services up to an additional six months, exercised at the government’s discretion, with specific provisions governing pricing, performance, and compliance. Offerors are required to submit separate proposal volumes—including technical, past performance, and pricing—by the designated deadline, with detailed instructions on submission format and content. The contract emphasizes regulatory compliance, environmental standards, and transparency, but does not specify packaging, marking, or detailed line-item pricing in the provided documentation.

General Info

Agency

Department Of Health And Human Services → Phoenix Area Indian Health Svc

NAICS

531120 - Lessors of Nonresidential Buildings (except Miniwarehouses)

Place of Performance

Phoenix, AZ, USA

Set-Aside

NONE

Documents

RFQ IHS1519514 Phoenix Service Unit Awards Ceremony Venue

2 pages · rfq

High

Statement of Work for PSU Awards Ceremony Venue and Services

2 pages · sow

High

Exemption Letter for Phoenix Area Indian Health Service Qualifying Hospital 2025

exemption-letter

Low

PSU Awards Ceremony Venue Rental Clauses and Provisions

14 pages · contract-document

Low

RFQ IHS1519514 Questions and Answers

1 page · q-and-a

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedNov 7

Combined Synopsis

Notice updatedNov 17

The notice title changed.

Response DeadlineNov 28

Deadline has passed

Submission Closed

11/28/2025, 08:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Health And Human Services → Phoenix Area Indian Health Svc

Contacts1 person available

OfficePHOENIX, AZ, 85004, USA

Organization / AgencyDepartment Of Health And Human Services → Phoenix Area Indian Health Svc

Office AddressPHOENIX, AZ, 85004, USA

Contacts

Kerri Gilmore

contact@example.gov

Full Description

The Phoenix Service Unit (PSU) will support the recognition of deserving employees for contribution and achievements that further the strategic goals of the organization, enhance organizational performance, and/or improve organizational quality. All 2025 PIMC Awardees will be formally recognized at the PIMC Annual Awards Ceremony being held on February 18, 2026 and there for after on the third Wednesday of each calendar year for the following next four years.

The awarded vendor shall be fully responsible for providing a safe and clean environment. A venue that will accommodate up to 400 attendees (staff members & a family members or friend) with cocktail tables, round tables and chairs (theater set-up), and free parking for attendees. The venue must be within a 7-mile radius of the Phoenix Indian Medical Center due to staff members reporting to the awards ceremony after their tour of duty.

SEE ATTACHMENTS FOR MORE INFORMATION.