Angelo Canna Park Little League Fields Rehabilitation Project

The Town of Cairo is seeking a qualified engineering and landscape architecture firm to provide comprehensive design, permitting, and construction administration services for the renovation of the municipal ball fields. The project aims to resolve chronic drainage issues, modernize playing surfaces, and ensure compliance with all NYS OPRHP grant requirements. The Town of Cairo anticipates awarding one contract for the engineering services required to identify needed infrastructure improvements and to assist with implementation from concept through construction. Scope of Services: The selected firm will be responsible for the following deliverables: Phase A: Survey, Design, and Engineering Topographic and utility surveys of the existing site. Development of a comprehensive subsurface drainage plan and stormwater management system. Detailed site plans for ballfield layout, including grading, infield/outfield specifications, and fencing. Phase B: Environmental and Permitting Development of a SWPPP (Stormwater Pollution Prevention Plan) and filing for SPDES General Permit. Coordination with OPRHP for design approval and historic preservation compliance (if applicable). Phase C: Bid Support and Construction Documents Preparation of a full bid packet, including technical specifications and "itemized bid form". Assistance with the public bidding process, including pre-bid meetings and addenda. Phase D: Construction Administration and Oversight Regular site inspections to ensure compliance with design specs. Review and approval of contractor payment applications. Final project certification and "as-built" drawings for grant closeout. Respondents should describe how the firm can provide these services and should address personnel qualifications and experience performing similar work for municipalities and colleges. In accordance with qualifications-based selection requirements, fee proposals, hourly rates, or estimates of hours will not be requested or considered as part of the statement of qualifications. Project completion shall be achieved within the time frames allowed by the applicable funding programs. Statements of qualifications should include the following: Municipal experience: proven track record of designing athletic fields for New York State municipalities/colleges. List 3 to 5 similar ball field or park drainage projects completed in the last 7 years. Grant expertise: familiarity with New York State OPRHP/EPF reimbursement requirements and MWBE utilization goals. Hydraulic proficiency: experience in drainage engineering specifically for high-use turf applications. References: contact info for municipal clients from those projects. Evaluation criteria and selection: Statements of qualification will be evaluated and ranked on the following published criteria (total 100 points): Experience with similar ball field drainage and construction: 30 points Technical competence of the proposed project team: 30 points Capacity and availability to perform the work on the required schedule: 25 points Past performance and references: 15 points Submission procedures: Submit two copies of the statement of qualifications to the address below no later than December 9, 2026, at which time all RFQs will be opened at 11 am in the Town of Cairo Town Hall. Questions will be taken until November 23, 2026, and should be directed to Kayla McAlister, Town Clerk, at +1 (555) 000-0000, extension 101, or contact@example.gov. Address: Town of Cairo, 512 Main Street, P.O. Box 728, Cairo, New York 12413. The Town of Cairo assumes no responsibility or liability for costs incurred by respondents in preparing responses, attending interviews, or participating in negotiations. The Town of Cairo is an equal opportunity employer. MWBE, SDVOB, and Section 3 businesses are encouraged to submit. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None