Annual Maintenance Service of Sand Filters

The City of Hollywood’s Public Utilities Department is pursuing a sole-source procurement for annual maintenance services on its Parkson-manufactured DynaSand® sand filtration systems, with Parkson Corporation designated as the exclusive provider due to its status as the original equipment manufacturer and the sole source of certified technicians and OEM replacement parts. The anticipated total annual cost is $50,900, which includes a base fixed price of $39,335 for one annual maintenance visit scheduled between May 1 and August 1, 2026, along with recommended optional spare parts and freight totaling up to $11,565. The contract is structured as a Firm Fixed Price arrangement, valid through December 31, 2026, with a 50% upfront payment and the balance due proportionally after service completion, payable within 30 days. Maintenance responsibilities include inspection, servicing, and verification of airlift pumps, sand bed levels, sumps, control panel filters, and electrical connections, strictly in accordance with Parkson’s proprietary Equipment Installation & Operations Manual using only original parts. No competitive bidding is being conducted; this procurement is authorized under City of Hollywood Code Section 38.41(C)(2), and all responses to the notice are for informational purposes only. The service will be performed on-site at 1621 N. 14th Avenue, Hollywood, FL, with parts shipped FOB Shipping Point from Trussville, AL. Parkson Corporation must maintain a Certificate of Liability Insurance with minimum coverage of $2 million commercial general liability, $1 million automobile liability, and statutory workers’ compensation limits. The agreement includes provisions for extension by written amendment, prohibits use of non-OEM parts or procedures, and references compliance with Florida statutes to avoid prohibited circumvention of competitive procurement laws. No federal acquisition regulation clauses, standard representations, or certifications such as UEI/CAGE codes or socioeconomic status declarations are included, as this is a municipal procurement governed by local ordinance rather than federal contracting rules.